Executive Assistant

3 weeks ago


Los Angeles, United States The Judge Group Full time

Position Title: Executive Administrative Assistant


Location: Los Angeles, CA


Job Summary: The Executive Administrative Assistant will play a crucial role in supporting senior executives and ensuring the smooth operation of our office. This dynamic position involves a mix of administrative tasks, organization, and communication. The successful candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and responsiveness.


Responsibilities:

General Office Management:

  • Oversee day-to-day office operations, including maintaining supplies, restocking, and ensuring a well-organized workspace.
  • Receive and distribute packages efficiently.

Expense Reporting:

  • Assist executives with expense reporting, ensuring accuracy and compliance.

Event Coordination:

  • Plan and execute company events from start to finish, including registration, supplier coordination, and management invitations.
  • Handle parking validation for events.

Meeting Scheduling:

  • Coordinate in-office meetings, ensuring optimal use of executives’ time.

Mail Organization and Delivery:

  • Sort and organize incoming mail.
  • Ensure timely delivery of important documents.

Communication:

  • Maintain effective communication via email, Teams, and in-person interactions.
  • Be responsive and proactive in addressing inquiries.


Nice-to-Have Skills:

Ticket Management:

  • Potentially work on tickets related to office operations, suite ticket requests, and issue management.
  • Utilize appropriate tools for efficient ticket handling.

Primary Office Administration:

  • Collaborate closely with the immediate team to handle day-to-day administrative tasks.


Soft Skills:

Adaptability:

  • Thrive in a growing environment where each day may bring new challenges.
  • Work independently and take initiative to solve problems.

Quick Learner:

  • Adapt to changes and learn new processes swiftly.

Teamwork:

  • Collaborate effectively with colleagues.
  • Embrace a startup-like atmosphere where flexibility is key.


  • Executive Assistant

    1 month ago


    Los Angeles, United States Regal Executive Search Full time

    Executive Assistant   Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law.   The Law Firm is well known and established in the area and the successful candidate will be both a professional and administrative assistant.   Duties:   Calendar management -...

  • Executive Assistant

    3 weeks ago


    Los Angeles, United States Regal Executive Search, LLC Full time

    Calendar management - setting calls/meetings/lunches/drinks/dinners Rolling calls and keeping a diligent, organized phone sheet, as well as updating contacts as needed Taking notes on calls to memorialize proposals, counter proposals, deal terms, off Executive Assistant, Assistant, Executive, Staffing, Business Services

  • Executive Assistant

    1 week ago


    Los Angeles, United States Avispa Technology Full time

    Job DescriptionJob DescriptionExecutive Assistant VIAJP00000977 A leading digital streaming network is seeking an Executive Assistant. The successful candidate will support an SVP Human Resources for both Production HR and Corporate HR for multiple brands in scripted (US and international), unscripted (UK/Europe/Australia/New Zealand), late night, daytime...

  • Executive Assistant

    2 weeks ago


    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    2 weeks ago


    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    2 weeks ago


    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    4 hours ago


    Los Angeles, United States Matrix Solutions Full time

    Treston Security Services - We are seeking a highly motivated and experienced Executive Assistant to join our team. The Executive Assistant will be responsible for providing high-level administrative support to the executive team, including scheduling meetings, managing calendars, handling confidential information, and preparing...

  • Executive Assistant

    3 weeks ago


    Los Angeles, United States FOOD CASTLE, INC. Full time

    Company DescriptionOur company has multiple verticals in which it operates actively in. Primary activity in Food/beverage and Media Entertainment industries.Role DescriptionThis is a full-time on-site and remote role for an Executive Assistant at Levy Ventures in Los Angeles, CA. The Executive Assistant will be responsible for providing administrative to the...

  • Executive Assistant

    3 weeks ago


    Los Angeles, United States FOOD CASTLE, INC. Full time

    Company DescriptionOur company has multiple verticals in which it operates actively in. Primary activity in Food/beverage and Media Entertainment industries.Role DescriptionThis is a full-time on-site and remote role for an Executive Assistant at Levy Ventures in Los Angeles, CA. The Executive Assistant will be responsible for providing administrative to the...

  • Executive Assistant

    2 weeks ago


    Los Angeles, United States Marsh & McLennan Companies, Inc. Full time

    Under the direction of the Managing Director, provide administrative, coordination and project support to the Managing Director. Essential Duties & Responsibilities. Serve as primary contact with colleagues and other departments regarding events, p Executive Assistant, Executive, Department Manager, Assistant, Operations, Business Services

  • Executive Assistant

    4 days ago


    Los Angeles, United States Los Angeles Homeless Services Authority Full time

    The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750 FTE staff are adaptive problem solvers and passionate about enriching peoples lives. If you are Executive Assistant, Executive, Assistant, Microsoft, Business Services, Support

  • Executive Assistant

    1 month ago


    Los Angeles, United States Southern California Management Company Full time

    Job DescriptionJob DescriptionExciting and busy entrepreneurial environment seeking an experienced top-level administrative professional to join the team in the capacity of Executive Assistant. In this role, this position will be responsible for assisting members of the executive team with both personal and executive assistant needs.Your Qualifications:·...

  • Executive Assistant

    1 month ago


    Los Angeles, United States eSystems Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and self-motivated individual to join our team as a Remote Executive Assistant. In this role, you will provide administrative support to our executives and help manage their busy schedules in a remote work environment. This is an excellent opportunity for someone who thrives in a fast-paced...

  • Executive Assistant

    3 days ago


    Los Angeles, United States US Tech Solutions, Inc. Full time

    Job Title: Executive Assistant Location: Los Angeles, CA - 90067 Duration: 6 + months contract Job Description: ** Role will be onsite.** 1st round interview with manager, 2nd round in person with the banker Responsibilities: The Executive Assistant will be responsible for performing an array of administrative functions requiring...

  • Executive Assistant

    4 days ago


    Los Angeles, United States US Tech Solutions, Inc. Full time

    Job Title: Executive Assistant Location: Los Angeles, CA - 90067 Duration: 6 + months contract Job Description: ** Role will be onsite.** 1st round interview with manager, 2nd round in person with the banker Responsibilities: The Executive Assistant will be responsible for performing an array of administrative functions requiring...

  • Executive Assistant

    4 hours ago


    Los Angeles, United States Lucas Horsfall Full time

    **Executive Administrative Assistant** Have you dreamt about a career in public accounting with work-life balance? Enjoying the diversity of clients and the challenging work public accounting offers with the added benefits of professional growth and opportunity for advancement? Have you experienced a culture that is fun and diverse offering an authentic...

  • Executive Assistant

    2 days ago


    Los Angeles, United States Abacus Service Corporation Full time

    Overview: **Duties**: - Manage executives' calendars and set up meetings - Coordinate travel arrangements and create detailed itineraries - Prepare reports, presentations, and correspondence - Conduct research and compile data as needed - Assist in project coordination and follow-up on action items - Maintain office files and records in physical and digital...

  • Executive Assistant

    3 weeks ago


    Los Angeles, United States Russell Tobin Full time

    Job title: Executive AssistantLocation: Los Angeles, CA 90067Duration: 6 months contract Pay range: $28/hour to $30/hour Job Description:The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level...

  • Executive Assistant

    3 weeks ago


    Los Angeles, United States Russell Tobin Full time

    Job title: Executive AssistantLocation: Los Angeles, CA 90067Duration: 6 months contract Pay range: $28/hour to $30/hour Job Description:The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level...

  • Executive Assistant

    3 weeks ago


    Los Angeles, United States The Judge Group Full time

    Position Title: Executive Administrative Assistant Location: Los Angeles, CAJob Summary: The Executive Administrative Assistant will play a crucial role in supporting senior executives and ensuring the smooth operation of our office. This dynamic position involves a mix of administrative tasks, organization, and communication. The successful candidate will...