Legal Assistant

4 weeks ago


Indianapolis, United States MasTec Inc. Full time

Overview

Responsible for performing a variety of administrative and document control duties to support the activities of the Legal Department.

Responsibilities

* Act as administrative support for the Legal team attorneys
* Manage and respond to incoming legal requests; monitor deadlines, and update changes in status
* Review and proofread various legal agreements and correspondence
* Conduct compares and general review of various legal documents
* Route documents for approvals and execution in accordance with the Company's authority matrix
* Draft and assist in the preparation of correspondence, to include letters, notices and emails
* Perform document control functions such as management of the legal Share Point repository
* Manage Legal team calendars
* Manage the Legal Blog
* Manage mail for the Legal team
* Coordinate Legal team meetings
* Provide daily, weekly, monthly, quarterly, annually reporting as required by your supervisor
* Update agreement templates & publishing as needed
* Other items as assigned

Qualifications

* Associates or Bachelor's Degree in a business-related field preferred
* Two years' experience in an administrative role; previous executive assistant experience preferred
* Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles
* Advanced Microsoft Office skills (Word, Outlook, Excel)
* Familiarity working within Share Point
* Strong organizational skills, initiative and meticulous attention to details
* Ability to handle confidential information and communications in a secure and professional manner
* Excellent written and verbal communication skills, including ability to work well within a team
* Ability to deal with multiple assignments, to prioritize, and to progress assignments without constant oversight
* Associates or Bachelor's Degree in a business-related field preferred
* Two years' experience in an administrative role; previous executive assistant experience preferred
* Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles
* Advanced Microsoft Office skills (Word, Outlook, Excel)
* Familiarity working within Share Point
* Strong organizational skills, initiative and meticulous attention to details
* Ability to handle confidential information and communications in a secure and professional manner
* Excellent written and verbal communication skills, including ability to work well within a team
* Ability to deal with multiple assignments, to prioritize, and to progress assignments without constant oversight
* Act as administrative support for the Legal team attorneys
* Manage and respond to incoming legal requests; monitor deadlines, and update changes in status
* Review and proofread various legal agreements and correspondence
* Conduct compares and general review of various legal documents
* Route documents for approvals and execution in accordance with the Company's authority matrix
* Draft and assist in the preparation of correspondence, to include letters, notices and emails
* Perform document control functions such as management of the legal Share Point repository
* Manage Legal team calendars
* Manage the Legal Blog
* Manage mail for the Legal team
* Coordinate Legal team meetings
* Provide daily, weekly, monthly, quarterly, annually reporting as required by your supervisor
* Update agreement templates & publishing as needed
* Other items as assigned


  • Legal Admin Assistant

    4 weeks ago


    Indianapolis, United States Veritext Legal Solutions Full time

    Job DescriptionJob DescriptionWe are seeking a tech-savvy individual looking for a career within the legal system to join our team as a Digital Reporter! In this role, you will use high-quality digital audio equipment to capture the verbatim record of a deposition or other legal proceeding. This is a high-demand career that offers flexible schedules, ongoing...

  • Legal Assistant

    1 month ago


    Indianapolis, United States MasTec Full time

    Legal Assistant Responsible for performing a variety of administrative and document control duties to support the activities of the Legal Department.ESSENTIAL DUTIES AND RESPONSIBILITIES Vista – input LNTP and/or EPC/BOP Owner Name and General Contract date into the Contracting Entity and Contract Date fields in Vista as we get fully executed agreements...

  • Legal Assistant

    1 month ago


    Indianapolis, United States MasTec Full time

    Legal Assistant Responsible for performing a variety of administrative and document control duties to support the activities of the Legal Department.ESSENTIAL DUTIES AND RESPONSIBILITIES Vista – input LNTP and/or EPC/BOP Owner Name and General Contract date into the Contracting Entity and Contract Date fields in Vista as we get fully executed agreements...

  • Legal Assistant

    2 weeks ago


    Indianapolis, United States Robert Half Full time

    Position Overview: A leading mid-size law firm in downtown Indianapolis is seeking a Legal Assistant/Intake Specialist to join their team. This position will serve as the first point of contact for potential clients and responsibilities include gathering initial information while providing support, ensuring clients feel heard and understood. Candidate must...

  • Legal Assistant

    2 months ago


    Indianapolis, United States LAW OFFICE OF ROBERT D KING JR PC Full time

    Job DescriptionJob DescriptionSmall litigation law firm has immediate opening for experienced legal assistant.  Spanish speaking capabilities a plus, but not essential. salary commensurate with experience and skill level.


  • Indianapolis, United States Hall Render Full time

    SummaryA Legal Administrative Assistant (LAA) at Hall Render Killian Heath & Lyman will perform a wide variety of legal administrative and executive assisting duties. Major duties of an LAA include providing comprehensive and efficient administrative support, complex document editing, preparing and editing correspondence of legal documents, calendar...


  • Indianapolis, United States Hall Render Full time

    SummaryA Legal Administrative Assistant (LAA) at Hall Render Killian Heath & Lyman will perform a wide variety of legal administrative and executive assisting duties. Major duties of an LAA include providing comprehensive and efficient administrative support, complex document editing, preparing and editing correspondence of legal documents, calendar...


  • Indianapolis, United States Hall Render Full time

    SummaryA Legal Administrative Assistant (LAA) at Hall Render Killian Heath & Lyman will perform a wide variety of legal administrative and executive assisting duties. Major duties of an LAA include providing comprehensive and efficient administrative support, complex document editing, preparing and editing correspondence of legal documents, calendar...


  • Indianapolis, United States Complete Staffing Solutions Full time

    Job DescriptionJob DescriptionThis is more of a true Executive Assistant role, and they'd be open to profiles without Legal experience.  Want the calendaring/events/travel, and a career EA, not someone looking to go to law school, etc.  Targeting $70-90k, but open to $100k for a blade.Job Summary:The Partner Administrative Assistant will be responsible...

  • Legal Assistant

    3 weeks ago


    Indianapolis, United States CGI Group Inc. Full time

    Position Description: CGI is one of the largest global IT companies, spread across 40 countries with endless opportunities to expand and grow. As a CGI Federal member, you have the opportunity to be a shareholder at CGI and join a family of 77,500 members. CGI is one of the top 5 largest global IT companies spread across 40 countries with endless...

  • Legal Assistant

    2 weeks ago


    Indianapolis, United States CGI Group Inc. Full time

    Position Description: CGI is one of the largest global IT companies, spread across 40 countries with endless opportunities to expand and grow. As a CGI Federal member, you have the opportunity to be a shareholder at CGI and join a family of 77,500 members. CGI is one of the top 5 largest global IT companies spread across 40 countries with endless...


  • Indianapolis, United States SilverXis, Inc. Full time

    Job DescriptionJob DescriptionAdmin assistantIndianapolis, IN 4620412+ Months ContractInterview: Phone and in-person$23.00 per hour W2Job Requirements:-Required: 6 Years·       Minimum 6 Years of administrative experience·       HS diploma or GED required·       Previous legal course work, paralegal type...

  • Legal Assistant

    2 months ago


    Indianapolis, United States LAW OFFICE OF JASON D MAY LLC Full time

    Job DescriptionJob DescriptionWe are currently seeking to hire a professional, detail oriented, motivated individual to fill its open hybrid position of Executive Assistant/Office Manager/Paralegal.  We are open to it being a full or part time position. Compensation will be directly correlated to experience with the annual salary range starting at...

  • Legal Assistant

    2 months ago


    Indianapolis, United States LAW OFFICE OF JASON D MAY LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceCompany partiesCompetitive salaryOpportunity for advancementPaid time off We are currently seeking to hire a professional, detail oriented, motivated individual to fill its open hybrid position of Executive Assistant/Office Manager/Paralegal. We are open to it being a full...

  • Legal Assistant

    2 months ago


    Indianapolis, United States Vergence Full time

    Job DescriptionJob DescriptionPay: $24.62/hourIn this role you will:Manage and process all case and non-case related information/documents.Support and assist technical staff and attorneys as assigned.Support and assist all Administrative Assistants in coordinating daily work schedules.Maintain calendar dates (in Outlook) for all active cases.Setup and...

  • Legal Secretary

    2 weeks ago


    Indianapolis, Indiana, United States State Farm Mutual Automobile Insurance Company Full time

    Legal SecretaryUS-IN-IndianapolisJob ID: Type: Regular Full Time# of Openings: 2Category: Legal, Compliance, and Risk ManagementIndianapolis, INOverviewWe are not just offering a job but a meaningful career Come join our passionate teamAs a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and...


  • Indianapolis, United States SilverXis, Inc. Full time

    Job DescriptionJob DescriptionJob Title : Admin Assistant 2/Intake Specialist Location : Indianapolis, IN Estimated Work Duration : 06/03/2024 to 05/31/2025Payrate :  $23 per hour on W2This is a full time, on-site, position working 37.5 hours per week. Monday-Friday. There are two possible schedules based on Agency needs 8am-4:30pm and 8:30-5pm Candidate...

  • Legal Secretary

    4 weeks ago


    Indianapolis, United States State Farm Full time

    OverviewWe are not just offering a job but a meaningful career! Come join our passionate team! As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensure a workforce that is engaged, builds on the strengths and talents...

  • Legal Specialist II

    2 weeks ago


    Indianapolis, United States Elevance Health Full time

    Description Legal Specialist II Location:  This position will work a hybrid model (remote and office). The ideal candidate will live within 50 miles of our Elevance Health PulsePoint locations. The Legal Specialist II is responsible for providing legal support services for multiple states, enterprise-wide functions and/or complex litigation through...


  • Indianapolis, United States National Conference of Insurance Guaranty Funds Full time

    Job DescriptionJob DescriptionJob Title: Associate Legal CounselLocation: Indianapolis, Indiana (hybrid role) About NCIGF: The National Conference of Insurance Guaranty Funds (NCIGF) is an influential nonprofit, membership organization dedicated to supporting state property and casualty guaranty funds across the United States. As advocates for the continual...