Business Executive Support Officer

6 days ago

Stillwater, United States Oklahoma State University Full time
Position Details

Req ID:

req18671

Position Title:

Business Executive Support Officer

Position Type:

Staff Full-Time

Position Number:

AS6850

OSU Campus:

Stillwater

Department:

OAIRE OK Aerospace Institute

Location Address:

619 S Main St
Stillwater, Oklahoma, 74074
United States

Hiring Supervisor:

Jamey Jacob, PhD

Hiring Range
(Contingent upon available funding):

Commensurate with education and experience

Work Schedule:

M-F 8am-5pm

Faculty Appt Period:

Job Summary:

The Business Executive Support Officer will work directly for the Executive Director for the Oklahoma Aerospace Institute for Research & Education (OAIRE) at Oklahoma State University. This position will support and manage the day-to-day operational functions of the Executive Director of OAIRE. OAIRE strives to be a global aerospace innovation hub. By advancing research and education in aerospace technology, OAIRE collaborates with partners to inspire the next generation of aerospace innovation and solutions to meet the growing needs of the industry.

Position includes the following aspects:

Executive Management Support: Manage the day-to-day operations of executive leadership, including:
  • Providing clerical duties such as drafting letters, memos, and emails
  • Transparent, sophisticated, and effective calendar management
  • Assist the Director of Strategic Innovation with schedule management
  • Detailed meeting preparation and management
  • Acting as a liaison in communication with leadership as needed
  • Confidential stewardship of private and public relationships
  • Preparing and processing travel arrangements
  • Periodically attending internal and external meetings as needed with leadership
  • Act as OAIRE's front-end and central contact point
  • Submit and retain executive Pcard receipts
  • Other duties as assigned
Program Operational Functionality
  • Annual/Sick Leave Calendar facilitator and admin approver for OAIRE
  • Assist with the execution of events and projects as needed including promotional items
  • Process and submit any foreign national paperwork
  • Assist the Director of Strategic Innovation with tasks as needed
Academic Management Support
  • Detailed meeting preparation and management of Professor Jacob graduate students
  • Submit and retain academic Pcard receipts
Organization ValuesThe Oklahoma Aerospace Institute for Research & Education (OAIRE) strives to be a global aerospace innovation hub. By advancing research and education in aerospace technology, OAIRE collaborates with partners to inspire the next generation of aerospace innovation and solutions to meet the growing needs of the industry.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Minimum Qualifications:

High School/GED

A minimum of 7 years of executive or comparable support experience.

Post-secondary education may substitute for years of required experience.

Proficient in Microsoft Suite programs & project management software

Personal Attributes
  • Sound judgement
  • Strategic thinker
  • Highly organized
  • Strong interpersonal/human relations
  • Creative & innovative
  • Self-motivated
  • Multi-tasking
  • Service oriented
  • Exceptional written & verbal skills

Preferred Qualifications:

Three or more years of executive (C-suite) level administrative experience; (asset to understand university systems, venture capital firms, law offices or fortune 500 companies).

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

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