Chief of Staff, Office of the CEO

2 weeks ago

Parsippany, United States Zoetis Full time

Position Summary:

The Chief of Staff, Office of the CEO plays a critical role in enabling communication, collaboration, and strategy execution to support the CEO and the Zoetis Executive Team (ZET).

  • Support the CEO and Executive team in ensuring effective and efficient executive team meetings and offsites by strategically planning agendas, logistics, and materials.
  • Take meeting minutes, track action items and follow-ups.
  • Be a thought partner and help draft important Board and other executive presentations and strategies.
  • Work with Global Meetings and Planning Associate Director to help organize and lead planning for all domestic and international trips for CEO and executive team members that include customer meetings, public affairs commitments, media, and colleague events.
  • Work with communications team to manage calendar of external speaking and media events.
  • Manage strategic long term and medium-term commitments for CEO to balance internal and Board commitments with external industry and other boards.
  • Liaise with executive assistant to update short term day to day calendar to accommodate last minute business issues or crises that require schedule changes.
  • Assist CEO in day-to-day communications including spearheading issue management, follow up email communications, CEO correspondence etc.
  • Ensure follow through on Zoetis Executive team action items and other follow-ups.
  • Lead and plan agendas for monthly Zoetis Executive Team Chief of Staff Network ensuring team alignment and development to achieve corporate goals.
  • Work with leadership to provide decision support to triage, distill and organize recommendations for CEO approval (anticipate requests for additional information, support with additional research or information analysis and surface key takeaways to ensure content is presented in a digestible format).

Key Responsibilities

  • Ensure CEO calendar and events are focused on corporate strategic objectives and projects.
  • Serve as thought partner to the CEO on time management challenges to align with constantly evolving priorities.
  • Work closely with leadership team fighting fires when necessary.
  • Monitor progress of key initiatives and ensure that company commitments and priorities are being executed.
  • Ensure decisions are framed for CEO and the leadership team with compelling analytics, critical thinking, and strategic recommendations.

Qualifications (Training, Education, & Prior Experience):

Education:

  • Bachelor's degree is required; advanced degree is preferred

Experience:

  • 8-10 years' business experience
  • Strategy consulting or project management background preferred
  • Proven track record of working closely with C-suite/VP-level management while also influencing across multiple levels and functions of an organization
  • Proven ability to track, prioritize, and drive multiple projects successfully

Knowledge, Skills, Ability Requirements:

  • Ability to build trust with executives and internal / external stakeholders of all levels.
  • Excellent communicator in written and verbal form
  • Highest level of integrity and management of confidential information
  • Strong written communication skills and ability to distill and convey information in a compelling manner.
  • Detail-oriented organizational and process management skills to manage a wide range of incoming requests and responsibilities.
  • Sharp business judgment, ability to see the "big picture" and to prioritize.
  • Executive presence.
  • Ability to manage change and ambiguity with an action-orientation/drive - must thrive in a dynamic environment.
  • Strong work ethic, disciplined execution skills, willingness to do whatever it takes to deliver results.
  • Entrepreneurial, with a high tolerance for ambiguity and complexity and bias for action.
  • A good sounding board for others and ability to anticipate the needs of a busy executive and their direct staff.

Travel and In Office Requirements:

  • Mirror CEO schedule which includes:
    • 50% travel including domestic and international travel.
    • When not traveling, in office Monday - Thursday in Parsippany NJ
Full time Regular Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at zoetiscolleagueservices@zoetis.com to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.

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