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Payroll Specialist/Accounting Clerk

4 months ago

Tuscaloosa, United States R&D Maintenance Services, Inc Full time
Payroll Specialist- Accounting Clerk I Black Warrior – Tombigbee Waterway Project (Tuscaloosa AL)R&D Maintenance Services, Inc. provides operations and maintenance services on U.S Army Corps of Engineers projects throughout the southeast - since 1980. We are the Operations and Maintenance Contractor for the Black Warrior – Tombigbee Waterway Project providing machinery and facility maintenance and repair on several hundred miles of waterway and 9 locks/dams/spillways on the system. R&D is an EEO Employer.
GENERAL DESCRIPTION:This position is responsible for performing multiple accounting clerical operations such as: creation of weekly payroll import file; maintain activity logs; processing new hire paperwork; examining, verifying, and correcting various accounting documents to ensure completeness and accuracy of data in accordance to accounting procedures. Completed work will be reviewed for accuracy and compliance with procedures. Full time position working Mon-Thurs (10hr days).
ILLUSTRATIVE TASKS:
  • Process and review weekly employee timesheets and time off sheets for transmittal to home office; ensure employee and supervisor signatures.
  • Create weekly payroll import file and weekly payroll summary report by entering data from employee timesheets; verify project coding, including entering data and verifying project coding; timely submission to home office.
  • Update and maintain weekly Project sick time & vacation time trackers; Maintain and review for accuracy employee attendance calendar sheets .
  • Process new hires paperwork; complete I9s and New Hire reporting, ensure benefits enrollment applications are fully completed, transmission of all personnel paperwork to home office; prepare personal status forms for supervisor approval when changes occur and ensure transmission to home office.
  • Maintain employee personnel files in a secure manner; maintain confidentiality of personnel information and data.
  • Assist with initial employee inquiries on payroll and benefits.
  • Maintain employee list with employee numbers; Maintain job applicant logs.
  • Assists with Work Order system – printing, closing, reporting, etc.
  • Primary person for answering incoming phone calls, greeting visitors, and answering front gate intercom/access requests.
  • Maintain a basic filing system. Provide information from files as requested following approved guidelines. Compose correspondence of a routine nature and perform copying, mailing, filing and typing duties Packing/Shipping items as necessary.
  • Other similar duties as assigned including help with minor purchasing as needed; provides back up support for the Accounts Payable Clerk.
  • Maintain a neat and clean office environment.
KNOWLEDGE, SKILLS, AND ABILITIES:
  • Ability to accurately and efficiently perform standard arithmetic functions and accounting entries and meet associated deadlines.
  • Strong oral communications and interpersonal skills including ability to listen to and interact with a diverse group of people.
  • Ability to respond to varied requests and perform several duties at the same time.
  • Ability to respond to visitor inquiries in a professional manner.
  • Excellent written and oral communication skills (English).
  • Ability to perform duties with speed and accuracy without constant supervision.
  • Ability to maintain a good working relationship with coworkers, clients and the public and to use good judgment in recognizing scope of authority.
MINIMUM QUALIFICATIONS/REQUIREMENTS:
  • High school diploma or GED plus some college-level coursework in Accounting with 2 years experience related to accounting procedures and timesheet/payroll reporting procedures; or high school diploma or GED with 3 years demonstrated success as a payroll clerk.
  • Prior experience working with government agencies preferred.
  • Fast and accurate data entry, mathematical calculation, and typing.
  • Proficient in office productivity software including MS Office (Word, Excel, and Outlook), Adobe Acrobat, etc.; QuickBooks experience helpful.
  • Candidate must be able to pass a drug screen and a federal background check.
PHYSICAL REQUIREMENTS:
  • Primarily seated work, but with frequent walking and standing.
  • Occasionally lifts/carries up to 10 pounds with occasional lifting up to 20 pounds; occasional pulling up to 20 pounds.
  • Vision, speech and hearing sufficient to perform essential tasks.
  • Professional appearance including dress code as require by the applicable government facility.
BENEFITS:
  • Company Paid 401K Contribution
  • Paid Employee Health insurance
  • Employee Life insurance
  • Paid Vacation & Sick Leave
  • 10 Paid Holidays
  • Safety Award Program