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Property Manager

1 month ago

Panama City Beach, United States Direct Connections Recruiting Inc. Full time $100,000 - $115,000
Job Description:Community Association Manager, licensed under the provisions of Florida Statute 468. Under general supervision and in conjunction with the Board of Directors, plans, directs, recommends, and implements policies and procedures to ensure the services required to maintain the common elements of the Association are provided in an excellent manner and per the Association's bylaws.

This leadership position requires a hands-on approach to overseeing the Association's operational, administrative, financial, personnel, maintenance, and security functions. The position requires the Community Association Manager to be on call 24 hours a day, seven days a week, for emergency consultation in the event of incidents requiring management intervention.

Services of the Community Association Manager are under the direct supervision of the Board of Directors and/or their representative.
Responsibilities:(May include some or all of the following as applicable, and may change as required by the needs of the Association)
  • Works under the direction of the Board of Directors and/or their representative(s).
  • Maintains a professional relationship with the Board of Directors and homeowners.
  • Schedules and/or reviews staff assignments to assure sufficient coverage while working within the budget.
  • Manages implementation of comprehensive processes for protection of building assets and records of the Association in a professional manner.
  • Supervises hiring and management of Association's employees and handles selection and management of vendor staffing to assure employees are capable of meeting the Association's goals and standards.
  • Assists residents regarding any complaints.
  • Promptly investigates and makes a full written report of all accidents or claims for property damage and personal injury relating to the ownership and maintenance of the common elements and operation of the Association, including damage or destruction to common elements.
  • Prepares reports and facilitates insurance claims for damages to Association property, including cost of repair, and causes repairs to be made in accordance with the Board of Directors' approval.
  • Prepares posting of the agenda for meetings of the Association and committee meetings, supervises file and record management and attends meetings of the Board of Directors and Annual or Special Meetings
  • Reviews monthly financial reports reviews for accuracy and clearly identifies and explains variances.
  • Provides a monthly management report to the Board of Directors with recommendations, project updates, correspondence received, and an overall summary of the Association's operations.
  • Supervises compliance with Rules and Regulations and applies procedures for managing violations.
  • Solicits bids for maintenance, construction and other building projects, and participates in selection of contractors and providing services to the Association.
  • Supervises and monitors contractors providing services to the Association and inspects the repair and maintenance of equipment and building components and reviews invoices to confirm work completion and compliance.
  • Reviews and approves payroll for all direct employees and reviews and codes vendor invoices before payment.
  • Tracks all architectural modification applications requests by homeowners and inspects for compliance upon completion.
  • Communicates to the association ideas to help it prepare and cope with weather related events, including assisting with hurricane preparation and implementation of preparedness protocol as designed and approved.
  • Maintains Association's website and database.
  • Ensures that personnel follow all safety guidelines while performing duties.

Qualifications:Education/Training/Certifications/Licenses:
  • Active CAM License; High school diploma required. Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Experience/Knowledge/Skills:
  • Two (2) to three (3) years, of CAM or related business experience. Exceptional customer service, interpersonal and communication skills required. Experience in completing large scale capital projects, e.g. concrete restoration, painting, 40/50 year certification
Computer literacy:
  • Advanced knowledge of computer hardware/software is required; specifically, knowledge of Microsoft Windows, Word, Excel, Power Point and Outlook.
Language requirements:
  • Multiple language fluency preferred
Availability requirements:
  • Ability to work extended hours and weekends based on project requirements. Ability to respond to emergencies in a timely manner, 24-7.
Physical Requirements:
  • Ability to lift up to 10 lbs.; work in an upright standing or sitting position for long periods of time, will fluctuate day by day; Handle, grasp and lift objects and packages; extensive use of fingers for typing and visual use of the computer monitor. Reach with hands and arms;
  • Communicate, receive and exchange ideas and information by means of the spoken and written word. Ability to quickly and easily navigate the building as required to meet the job functions;
  • Complete all required forms.