HR Assistant

2 months ago


Livermore, United States NORCAL-Ambulance Full time $20
NorCal Ambulance is looking to add an entry level HR Assistant to our rapidly growing team
Hours: Full Time 8:30am - 5:00pm (Monday - Friday)Pay: $20/hrReports to: HR Supervisor 
Basic Functions:  To assist the HR Department in recruitment, interviews, orientation, and other projects vital to the department.  
Skills:   
  • Oral & Written Communication    
  • Customer Service/Relations            
  • Self Motivated 
  • Computer Literacy                       
  • Reading                                             
  • Presentation     
  • Technical Communication           
  • Organization                             
  • Strong Work Ethic
  • Attention to Detail                        
  • Typing                                             
  • Confidentiality

Education/Experience: High school diploma or general education degree (GED)

Responsibilities:
Recruiting & Interviewing:
  • Review applications for completion and verify certifications/qualifications are appropriate and current. Contact applicant for missing certifications
  • Coordinate pre-employment paperwork with the Recruiter and new hire.
  • Schedule applicants and interviewers. Set up testing rooms. Welcome applicants and explain the interview process.
  • Notify the applicant of acceptance or rejection

On-Boarding and Orientation:
  • Send acceptance with contingent offer paperwork including County requirements based on Division/Position
  • Assemble and personalize orientation and training packet
  • Conduct new employee pre-hire screening (drug test, background check, etc.,)
  • Enter new employee information and certifications into company systems
  • Create email accounts and assign them to appropriate groups. Audit email groups.

Uniform Inventory:
  • Conduct inventory of all uniform pieces, and report inventory as requested
  • Receive uniform requests from new hires, current employees
  • Prepare uniform items for courier services for employees
  • Complete Property Return forms for uniforms issued
  • Research options for uniforms for the best cost-effectiveness for the company
  • Receive returned uniforms, issue invoices for non-returned items
  • Maintain uniform tracking in Operative IQ

Miscellaneous Administrative or HR Services:
  • Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed. 
  • Assist in the setup and breakdown of staff/office events and activities
  • Send team member reminders for expiring certifications, training, and other requirements
  • Complete basic-level employment verification requests 
  • Other administrative duties include preparing correspondence, copying, faxing, scanning, filing, and mailing services as assigned.
  • Maintain Company phone list and office phone extension list.
  • Monitor stock of office supplies and determine what needs to be ordered
  • Other duties as assigned

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