Receptionist / Accounts Payable Specialist

1 month ago

Sackets Harbor, United States Lawman Full time $20 - $25
Summary:The Receptionist / Accounts Payable Specialist is the first point of contact at the Lawman Heating and Cooling’s main office in Sackets Harbor.  This person is responsible for coordinating information coming in and out of the office as well as working closely with the accounting department to process, expedite, and verify all information for accounts payable ensuring accuracy in invoices and statements.
Essential duties include but are not limited to:
  • Act as the first point of contact for the company for office visits and phone calls, directing them to where they need to go.
  • Maintain company out-of-office calendar and be the point of contact for such.
  • Pick-up, and drop-off mail at regularly scheduled times, and sort and distribute the mail in the office.
  • Coordinate all aspects of the Net2phone systems, by maintaining phone configurations, phone lists, and any questions on their use.
  • Support functions related to accounts payable and accounts receivable.
  • Review all invoices, and digitize, code, and process them accordingly, until filing upon payment.
  • Reconcile invoices, statements, credit cards, checks, and WEX fuel statements.
  • Set up, and maintain vendor accounts as necessary, reaching out for necessary information is needed.
  • Assist with general ledger account reconciliation to identify discrepancies.
  • Research and resolve discrepancies in coordination with the Controller.
  • Maintain confidentiality of all financial data.
  • Additional duties, as necessary.

Competencies:
  • Advanced customer service skills and handling multi-line phones.
  • Strong attention to detail, organization skills, and the ability to manage multiple, competing priorities.
  • Ability to work independently on assigned duties.
  • Advanced computer skills (MS Outlook, Word, Excel, & Adobe).
  • Knowledge of industry is recommended but not required.

Supervisory Responsibilities:
  • This position does not have any supervisory responsibility.

Work Environment:
  • This position operates within an office building and is shared with other office personnel.

Physical Demands:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Must be able to access and navigate each department at the organization’s facilities.

Position Type/ Hours:
  • This position is a full-time position with expected hours of 8:00 AM- 5:00 PM Monday through Friday.

Travel Requirements:
  • No travel is required for this position.

Required Education and Experience:
  • High school diploma or GED, college coursework/degree or certificate preferred.
  • An associate’s degree in accounting, Bookkeeping, Finance, or other similar field. An equivalent combination of education, training, and experience can be substituted.

Additional Qualifications: 
  • Knowledge of Sage 300 Construction & Real Estate, Timberscan & Procore is strongly preferred.

AAP/ EEO Statement:Lawman Heating & Cooling, Inc. prohibits discrimination in its business and employment practices including hiring and firing; compensation, assignment, or classification of employees; transfer, promotion, layoff, or recall; job advertisements; recruitment; testing; use of company facilities; training and apprenticeship programs; fringe benefits; pay, retirement plans, and disability leave; or other terms and conditions of employment. Lawman Heating & Cooling, Inc. prohibits discriminatory behavior by all employees, management, and corporate officers.  This commitment to non-discriminatory business practice is reflected in the Lawman Heating & Cooling, Inc. Affirmative Action Plan.
Other Duties:The statements contained within this document are intended to describe the general nature of tasks and responsibilities. It is not intended to be an exhaustive list of all job duties and responsibilities assigned. Other duties will be assigned as appropriate.

About Lawman:

We aren’t about ‘just getting it done’, we’re about getting it done right. As an independent company, we are committed to following through on our promises, giving back to our communities, and providing work that we are proud to stand behind. Here’s how we’d sum ourselves up.TEAM-FOCUSED: Our people are the nucleus of who we are. We are family.PROUD: We have integrity and stand behind our work. HOMEGROWN: Our team is down-to-earth, truthful, and realistic. We invest in our communities because they invested in us. We thank them for their support.EFFICIENT: We deliver on our commitments in an organized and timely manner. We don’t believe in excuses.COLLABORATIVE: We support our clients, trusted industry partners, and each other.

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