Administrative Support Specialist
4 weeks ago
Job Title: Administrative Support Specialist
Job Summary:
Summerhill Landscapes is seeking an experienced Administrative Support Specialist to provide administrative support for the day-to-day operations of the Estate Care team. The ideal candidate will have a strong background in administrative work, excellent communication skills, and the ability to work independently.
Key Responsibilities:
- Provide administrative support for the Estate Care team, including generating and revising estimates, providing accounts payable with proper information, and reviewing and submitting subcontractor invoices.
- Track the full cycle of all purchases within the department and maintain an organized filing system.
- Work with the team to create estimates for new work for existing and new clients.
- Collect, organize, and process invoices from subcontractors and ensure all materials and expenses are consumed/costed to the appropriate projects within SAP.
- Process client invoices and handle the full cycle of invoicing up to collections.
- Correspond professionally with clients regarding their properties, appointments, invoice questions, estimates, etc. and maintain the highest level of customer service.
Requirements:
- 4 years plus of administrative experience.
- Experience with Excel and SAP (preferable).
- Proficient in Microsoft Office Suite or related software.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Ability to work independently.
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