Office Manager

3 weeks ago

Teaneck, United States Holy Name Medical Center Full time
Holy Name is New Jersey's last remaining independent, Catholic health system, comprising a comprehensive 361-bed acute care medical center, a cancer center, medical fitness center, residential hospice, nursing school, and physician network. The system has a national reputation for providing culturally sensitive care to a diverse population, drawing patients from across the New York City region to its specialty centers and renowned doctors. Holy Name's mission to provide technologically advanced, compassionate and personalized care extends across a continuum that encompasses education, prevention, diagnosis, treatment, rehabilitation and wellness maintenance. The system is known as a high-quality, low-cost provider of extraordinary clinical care given by compassionate, highly trained physicians and staff.

A Brief Overview:
Responsible for overall management of office site, including facility and equipment maintenance, day-to-day supervision of designated personnel, and payroll preparation. Facility liaison with all other locations, administration, vendors and third parties.

What you will do:
  • Assists with interviews, hires, evaluates, and disciplines direct reporting staff.
  • Handles all patient and visitors concerns and assures timely resolution.
  • Supervises the daily cash collection and time of visit payments.
  • Develops daily operating policies, protocols, procedures for site; trains staff and implements policies. Monitors compliance, coaches and cousels staff and re-trains as necessary.
  • Provides day-to-day supervision for all staff working at facility.
  • Allocates work among staff and assures that work is completed within appropriate time frames.
  • Prioritizes tasks and keeps staff informed of priorities.
  • Orders supplies for facility.
  • Timely submission of all pre certification requests.
  • Monitors performance against budget and takes corrective action as indicated.
  • Prepares payroll for facility staff and prepares weekly work schedule for all facility staff.
  • Acts as liaison for facility and staff with all other parties.
  • Assures that facility is well maintained and that all equipment is maintained and serviced appropriately in accordance with regulatory requirements, etc.

Education Qualifications:
  • High School Diploma or equivalent experience Required.
  • Bachelor's Degree in Business Administration or a Health care related field Preferred.

Experience Qualifications:
  • Experience in word processing and spreadsheet software (Microsoft Word, Lotus and Excel) Preferred and 3 years Three years supervisory experience in a medical office setting Preferred.
  • Previous Office Manager experience Preferred.

Knowledge, Skills, and Abilities:
  • Good interpersonal skills, ability to work well with patients, physicians and staff, ability to follow established office routines and policies.

Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented team of physicians, nurses, allied health employees, and a wide variety of non-clinical administrative and operational staff members. Holy Name is an Equal Opportunity Employer.

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