Legal Office Assistant

3 weeks ago

Tempe, United States Booth Udall Fuller, PLC Full time $17 - $19
Do you love jumping in to help others? Do you have a keen eye for details and can efficiently manage multiple tasks? If so, we would love to have you join our team Booth Udall Fuller is seeking a Legal Office Assistant to work in-person in our Tempe, AZ office. We manage complex legal matters and strive to advance the expected level of legal representation in the intellectual property community in unique ways that bring additional value to our clients. We seek creative, intelligent, forward-thinking, high integrity individuals who enjoy the interface of business and intellectual property. Be part of a team that loves what we do

Description/Responsibilities:
  • Cover front desk, phones, retrieving, processing, and sending mail, etc. 
  • Assist with outgoing letters to clients, etc. 
  • Schedule client appointments. 
  • Assist with onboarding of staff and attorneys.
  • Assist with marketing projects.
  • Schedule employee annual reviews.
  • Coordinate birthdays, training, end of year celebration, and other firm events. 
  • Help oversee physical facilities, including maintenance and upkeep. 
  • Schedule regular maintenance of office equipment (copier, postage meter, etc.).
  • Keep kitchen, conference rooms, and other general office areas clean and ready. 
  • Order office/kitchen supplies on regular basis.
  • Coordinate with firm vendors.
  • Process invoices from foreign associates for finance.
  • Monitor attorneys’ dockets and inform them of upcoming deadlines.
  • Generate standard and customized docket reports.
  • Conduct mail matching, de-docketing of files, and transfer-in and transfer-out audits.
  • Conduct in-office conflict checks, create new client file structures and client database records.
  • Communicate notices and paperwork received from the US Patent and Trademark Office.
  • Assist with other patent and trademark prosecution projects as assigned.

Requirements:
  • Must work in the Tempe, Arizona Office.
  • Positive, professional, courteous, and team oriented.
  • Honor the highest ethical standards.
  • Communicate clearly and thoroughly (written and verbal).
  • Strong computer skills, including proficiency with Windows and Microsoft Office Suite applications (Outlook, Word, and Excel).
  • Organized self-starter with attention to detail and the ability to prioritize tasks and responsibilities to meet deadlines.
  • Ability to work independently, manage multiple priorities, and work well under pressure in a fast-paced environment with a very high degree of accuracy.
  • Eagerly seek out constructive feedback.
  • Excellent time management skills.

Our Core Values:
  • Give Value at Every Interaction.
  • Creative Problem Solvers.
  • Humbly Awesome.
  • Driven and United by Faith in the Future.
  • God, Family, & Work/Life Balance.

About Booth Udall Fuller, PLC:

The law firm of Booth Udall Fuller, PLC is dedicated exclusively to handling patents, trademarks, copyrights, trade secrets, and licensing. Our clients are leaders in their respective fields from treatments for cancer and diabetes to sports helmets and semiconductors. We build successful futures through high-impact comprehensive IP strategies with collaborative implementation based on clear budgets. Headquartered as Intellectual Property Lawyers in Tempe, AZ but helping clients in IP law around the world. We love the work that we do

Booth Udall Fuller, PLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

About Booth Udall Fuller, PLC:

The law firm of Booth Udall Fuller, PLC is a boutique law firm dedicated exclusively to handling patents, trademarks, copyrights, trade secrets, and licensing. We build successful futures through high-impact comprehensive IP strategies with collaborative implementation based on clear budgets. Headquartered as Intellectual Property Lawyers in Tempe, AZ but helping clients in IP law around the world. We love the work that we do

  • Legal Receptionist

    1 month ago

    Tempe, United States Roeschke Law, LLC Full time

    Job DescriptionJob DescriptionJoin Roeschke Law, LLC, a reputable legal firm located in Tempe, Arizona. We prioritize a positive work environment where welcoming clients and providing exceptional service are at the core of what we do. As our new Legal Receptionist, you will play a crucial role as the face and voice of our firm, ensuring all clients feel...

  • Legal Administrative Coordinator

    1 week ago

    Tempe, Arizona, United States Booth Udall Fuller, PLC Full time

    Position Overview:Are you passionate about providing support in a legal environment? We are looking for a dedicated Legal Administrative Coordinator to enhance our operations at Booth Udall Fuller, PLC. Our firm specializes in complex legal matters, particularly in the realm of intellectual property, and we are committed to delivering exceptional service to...

  • Senior Legal Counsel II

    1 week ago

    Tempe, Arizona, United States Edward Jones Full time

    Position Overview:Are you seeking a rewarding career where your contributions truly matter? Edward Jones offers an environment where collaboration, independence, and opportunity thrive.Team Dynamics:Our expanding Legal Division is dedicated to enhancing solutions for millions of clients and their families. We are in search of a seasoned attorney to...

  • Chief Legal Counsel

    2 months ago

    Tempe, United States Caliente Construction Full time

    Job DescriptionJob DescriptionSalary: About Caliente Construction:Founded in 1991, Caliente Construction is a Women-Owned Business Enterprise providing a full range of commercial construction services to clients throughout the Western United States. Caliente is an award-winning, commercial general contractor that is continually recognized for our impeccable...

  • Office Assistant

    1 month ago

    Tempe, United States Achieve Full time

    Job DescriptionAchieve is currently seeking a Mailroom/Inventory Specialist to provide mailroom, facility and administrative support to our Tempe, AZ office. Our ideal candidate is a great communicator with a positive attitude, who pays close attention to detail and accuracy and has a desire to succeed in a fast-paced environment. This opportunity will be...

  • Office Assistant

    4 weeks ago

    Tempe, United States Achieve Full time

    Job DescriptionAchieve is currently seeking a Mailroom/Inventory Specialist to provide mailroom, facility and administrative support to our Tempe, AZ office. Our ideal candidate is a great communicator with a positive attitude, who pays close attention to detail and accuracy and has a desire to succeed in a fast-paced environment. This opportunity will be...

  • Office Assistant

    4 weeks ago

    Tempe, Arizona, United States Achieve Full time

    Job DescriptionAchieve is currently seeking a Mailroom/Inventory Specialist to provide mailroom, facility and administrative support to our Tempe, AZ office. Our ideal candidate is a great communicator with a positive attitude, who pays close attention to detail and accuracy and has a desire to succeed in a fast-paced environment. This opportunity will be...

  • Medical Assistant

    1 month ago

    Tempe, United States NextCare Full time

    Job DescriptionJob DescriptionNextCare Introduction NextCare strives to be the leader in high access healthcare, offering urgent care, occupational health, virtual health and primary care services to our patients. With offering services in twelve states (Arizona, Colorado, Kansas, Michigan, Missouri, New Mexico, Nebraska, North Carolina, Oklahoma, Texas,...

  • Chief Legal Counsel

    2 months ago

    Tempe, United States Caliente Construction Inc. Full time

    About Caliente Construction:Founded in 1991, Caliente Construction is a Women-Owned Business Enterprise providing a full range of commercial construction services to clients throughout the Western United States. Caliente is an award-winning, commercial general contractor that is continually recognized for our impeccable safety, exceptional services, and...

  • Chief Legal Counsel

    2 months ago

    Tempe, United States Caliente Construction Inc. Full time

    About Caliente Construction:Founded in 1991, Caliente Construction is a Women-Owned Business Enterprise providing a full range of commercial construction services to clients throughout the Western United States. Caliente is an award-winning, commercial general contractor that is continually recognized for our impeccable safety, exceptional services, and...

  • Assistant Front Office Manager

    3 months ago

    Tempe, United States DoubleTree by Hilton Hotel Phoenix Tempe Full time

    Job SummaryThis is an advanced professional and administrative position responsible for the successful operation of the front office, PBX, and guest relations functions while maintaining quality standards, profitability and customer satisfaction.Essential Job FunctionsThis description is a summary of primary responsibilities and qualifications. The job...

  • Medical Assistant/Medical Front Office

    4 weeks ago

    Tempe, United States NextCare Holdings Inc. Full time

    What we are looking for NextCare Urgent Care is looking for an energetic and enthusiastic Medical Assistant that likes the challenge of a fast pace setting and working in a team environment. We are looking for customer-friendly and passionate employees to be a part of our growing organization where patients and employees are our top priority. ...

  • General Office Assistant

    4 weeks ago

    Tempe, United States Canon Recruiting Group Full time

    Job DescriptionJob DescriptionPOSITION: Office Support Assistant FULLTIME/PARTTIME: Fulltime LOCATION: Tempe, AZ 85281SCHEDULE: Monday through Friday, 8am to 5pm local time (AZ)HOURLY PAY RANGE: $16-17.84ASSIGNMENT: 09/03/2024 TO 12/31/2024 (Exact compensation may vary based on skills, experience, and location. Base pay information is based on market...

  • College Intern

    3 weeks ago

    Tempe, United States SRP Full time

    Requisition ID: 17606Join us in building a better future for Arizona!SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an...

  • Medical Assistant/Medical Front Office

    4 weeks ago

    Tempe, United States NextCare Full time

    Job DescriptionJob DescriptionNextCare Introduction NextCare strives to be the leader in high access healthcare, offering urgent care, occupational health, virtual health and primary care services to our patients. With offering services in twelve states (Arizona, Colorado, Kansas, Michigan, Missouri, New Mexico, Nebraska, North Carolina, Oklahoma, Texas,...

  • Medical Assistant/Medical Front Office

    4 weeks ago

    Tempe, United States NextCare Full time

    Job DescriptionJob DescriptionNextCare Introduction NextCare strives to be the leader in high access healthcare, offering urgent care, occupational health, virtual health and primary care services to our patients. With offering services in twelve states (Arizona, Colorado, Kansas, Michigan, Missouri, New Mexico, Nebraska, North Carolina, Oklahoma, Texas,...

  • Office Coordinator

    1 week ago

    Tempe, Arizona, United States RTA US Full time

    Job OverviewRTA US, a prominent player in the technology sector, is seeking an Office Coordinator.Employment Type: Contract/ OnsiteDuration: 5+ Months with potential for extensionCompensation: $20/hr - $23/hrWorking Hours: 7am - 4pm or 8am – 5pm (Hybrid) Key Responsibilities:Conducts a range of administrative tasks.Manages scheduling, provides information...

  • Law Enforcement Officer

    2 weeks ago

    Tempe, Arizona, United States Maricopa Community College District Full time

    Law Enforcement Officer Compensation Overview $35.29/hour based on experience About Maricopa County Community Colleges Become part of an institution that significantly impacts the economy, contributing $7.2 billion and supporting nearly 100,000 jobs in one of the nation’s rapidly expanding counties. At Maricopa, you can engage in meaningful work that...

  • Medical Front Office

    3 months ago

    Tempe, United States NextCare Full time

    Job DescriptionJob DescriptionNextCare Introduction NextCare strives to be the leader in high access healthcare, offering urgent care, occupational health, virtual health and primary care services to our patients. With offering services in twelve states (Arizona, Colorado, Kansas, Michigan, Missouri, New Mexico, Nebraska, North Carolina, Oklahoma, Texas,...

  • Medical Front Office

    1 month ago

    Tempe, United States NextCare Full time

    Job DescriptionJob DescriptionNextCare Introduction NextCare strives to be the leader in high access healthcare, offering urgent care, occupational health, virtual health and primary care services to our patients. With offering services in twelve states (Arizona, Colorado, Kansas, Michigan, Missouri, New Mexico, Nebraska, North Carolina, Oklahoma, Texas,...