Executive Coordinator

2 weeks ago

Anaheim, United States Defined Staffing Solutions Full time $80,000 - $85,000
Job Summary:The Executive Assistant provides high-level administrative and technical support to the President & CEO, ensuring the smooth and efficient management of the CEO's office. This role serves as a trusted gatekeeper, maintaining confidentiality and representing the CEO in a professional and positive manner. The Executive Assistant also supports the Board of Directors and the executive management team, while taking on special projects as assigned by the CEO. This role requires a proactive, detail-oriented, and flexible individual with excellent communication and organizational skills.

Key Responsibilities:
  • Administrative Support: Coordinate and manage the CEO’s schedule, ensuring all meetings and appointments are accurately planned with proper follow-up. Prepare meeting materials and arrange logistics as necessary.
  • Document Management: Maintain CEO office files, track tasks and action items, and manage the “To Do” list with a disciplined follow-up system.
  • Communication & Liaison: Review incoming correspondence and phone calls, determining the significance and follow-up actions. Act as a liaison between the CEO, the Board of Directors, and other internal/external stakeholders.
  • Board & Committee Support: Schedule Board and Committee meetings, prepare meeting packets, transcribe minutes, distribute board reports, and maintain Board files and the agency’s master policy list.
  • Travel & Itinerary Planning: Prepare travel schedules and arrangements for the CEO and other executives, ensuring options and itineraries are timely and well-coordinated.
  • Project Coordination: Research projects, compile data, and prepare reports to support agency practices, policies, and budgeting. Support special projects as assigned.
  • Confidentiality & Discretion: Maintain complete confidentiality of all agency and CEO-related information. Handle sensitive matters with discretion.
  • Office Management: Prioritize and manage the office’s administrative functions during the CEO’s absence, ensuring timely and complete updates to the Executive in Charge.
  • Support to Executive Management Team: Provide administrative support to the Executive and Management Teams as approved by the CEO. Coordinate with various departments on special projects.
  • Professional Representation: Represent the CEO’s office in a highly professional manner, both in-person and on the phone.
Qualifications:
  • Education & Experience: College-level courses with 5-10 years of experience in an administrative role, supporting senior executives.
  • Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Outlook) and ability to type 50-60 WPM.
  • Communication Skills: Strong command of the English language, with excellent verbal and written communication skills. Ability to proofread and edit documents with a keen attention to detail.
  • Organizational Skills: Excellent organizational, time management, and prioritization skills. Ability to multi-task and adapt in a fast-paced environment.
  • Interpersonal Skills: Ability to work well with all levels of management and staff, Board of Directors, as well as external clients and vendors.
  • Confidentiality: Demonstrated ability to maintain the confidentiality of sensitive information and handle issues with discretion.
  • Flexibility: Availability for some local travel and the flexibility to work early mornings or late evenings to accommodate the CEO’s varied schedule.
Physical Requirements:
  • Frequently remains stationary and occasionally traverses locations.
  • Constantly operates equipment, computers, or tools.
  • Occasionally extends body, arms, or hands as needed to perform essential duties.
  • Frequently communicates and exchanges information accurately.
  • Constantly perceives objects over moderate or long distances, with or without accommodation.
  • Frequently moves, transports, and positions objects weighing up to 25 pounds.
Additional Requirements:
  • Must pass a background check and post-offer drug test.
  • Availability for some local travel and occasional weekend or evening work required.

  • Executive Assistant

    3 weeks ago

    Anaheim, California, United States Sacred Path Indigenous Wellness Center Full time

    Job Title: Executive AssistantAt Sacred Path Indigenous Wellness Center, we are seeking a highly skilled and detail-oriented Executive Assistant to provide administrative support to our Chief Executive Officer. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.Job Summary:The Executive Assistant will play a...

  • Executive Assistant

    7 days ago

    Anaheim, California, United States FSO SKILLED PERSONNEL Full time

    Job DescriptionJob Summary:The Executive Assistant provides high-level administrative support to the CEO, ensuring the smooth operation of the office and the successful execution of the CEO's duties. This role requires exceptional organizational skills, attention to detail, and the ability to work independently with minimal supervision.Key...

  • Executive Assistant to the President

    1 week ago

    Anaheim, United States Defined Staffing Solutions Full time

    Job Title: Executive Assistant to the PresidentWe are seeking a highly skilled and experienced Executive Assistant to support the President & CEO of our organization. This individual will play a pivotal role in ensuring the efficient operation of the CEO's office by providing top-tier administrative support, managing high-level projects, and serving as a...

  • Executive Assistant to the President

    2 weeks ago

    Anaheim, United States Defined Staffing Solutions Full time $80,000 - $85,000

    Position Overview:We are seeking a dynamic and proactive Executive Assistant to support the President & CEO of our organization. This individual will play a pivotal role in ensuring the efficient operation of the CEO’s office by providing top-tier administrative support, managing high-level projects, and serving as a central point of communication and...

  • Administrative Coordinator

    1 month ago

    Anaheim, United States Pronoia Labs Llc Full time

    Job DescriptionWe are seeking an experienced Administrative Coordinator to join our team at Pronoia Labs Llc. As a key member of our operations team, you will play a vital role in driving company success by providing exceptional administrative support.Key Responsibilities:Plan and schedule appointments and events to ensure seamless coordination and...

  • Executive Chef

    1 month ago

    Anaheim, California, United States Nibll Full time

    Job OverviewNibll is seeking a highly skilled and experienced Sous Chef to join our culinary team. As a key member of our kitchen staff, you will be responsible for creating innovative menus, preparing delicious meals, and leading a team of culinary professionals.Key ResponsibilitiesMenu Development: Collaborate with our Executive Chef to design and...

  • Account Executive, Wholesale Lending

    3 weeks ago

    Anaheim, United States Carrington Holding Company, LLC Full time

    Job Title: Account Executive, TPOCarrington Mortgage Services-Wholesale Lending is seeking a highly motivated and experienced Account Executive to join our team. As an Account Executive, you will be responsible for developing and maintaining relationships with mortgage brokers and sellers to sell wholesale and correspondent mortgage loan products.Key...

  • Executive Chef

    4 weeks ago

    Anaheim, California, United States Marriott Full time

    Job SummaryWe are seeking a highly skilled and experienced Culinary Professional to join our team as an Assistant Sous Chef at the Anaheim Marriott. As a key member of our culinary team, you will be responsible for assisting in the daily operations of the kitchen, ensuring the highest standards of food quality and presentation, and providing exceptional...

  • Business Development Executive

    1 month ago

    Anaheim, California, United States Spectrum Full time

    About the RoleSpectrum is seeking a highly motivated and results-driven Business Account Executive to join our team. As a Business Account Executive, you will be responsible for selling primary and ancillary communications solutions to small and medium-sized businesses within a specified territory.Key ResponsibilitiesProspect for new customers and achieve...

  • IT Project Coordinator

    3 weeks ago

    Anaheim, United States Planned Parenthood Full time

    Project Coordinator - ITWe are seeking a highly organized and detail-oriented Project Coordinator to join our IT team at Planned Parenthood of Orange and San Bernardino Counties. As a Project Coordinator, you will play a critical role in the successful delivery of medium to large-scale projects, working closely with various departmental teams and leaders to...

  • IT Project Coordinator

    4 weeks ago

    Anaheim, United States Planned Parenthood Full time

    Project Coordinator Job DescriptionWe are seeking a highly skilled Project Coordinator to join our team at Planned Parenthood of Orange and San Bernardino Counties. As a Project Coordinator, you will play a critical role in the successful delivery of medium to large-scale projects within our Information Technology/Systems department.Key...

  • Customer Experience Coordinator

    1 week ago

    Anaheim, United States T.J. Maxx Full time

    Customer Experience CoordinatorAt T.J. Maxx, we're looking for a skilled Customer Experience Coordinator to join our team. As a key member of our front-end team, you'll play a vital role in ensuring our customers have an exceptional shopping experience.Key Responsibilities:Train and mentor associates on front-end principles to deliver exceptional customer...

  • Customer Experience Coordinator

    3 weeks ago

    Anaheim, United States T.J. Maxx Full time

    Customer Experience CoordinatorAt T.J. Maxx, we're looking for a skilled Customer Experience Coordinator to join our team. As a key member of our front-end team, you'll play a vital role in ensuring our customers have an exceptional shopping experience.Key Responsibilities:Train and mentor associates on front-end principles to deliver exceptional customer...

  • Business Development Executive

    4 weeks ago

    Anaheim, California, United States Charter Communications Full time

    Job SummaryThe Business Account Executive is a key role within our organization, responsible for selling primary and ancillary communications solutions to small and medium-sized businesses within a specified territory. This includes coax delivered Internet, video, and voice services, as well as custom hosting, desktop security, data backup, data storage,...

  • Account Executive

    4 weeks ago

    Anaheim, California, United States Wave Full time

    Job SummaryThe Account Executive - Direct Retail Sales role serves as a key liaison between Spectrum and our Retail Partner Direct Sales portfolio, fostering strong relationships and driving revenue growth.Key ResponsibilitiesDevelop and execute sales strategies to maximize revenue and customer satisfactionBuild and maintain strong relationships with retail...

  • Experienced Executive Assistant

    2 weeks ago

    Anaheim, United States AppleOne Full time

    Job DescriptionJob DescriptionAnaheim, California Pay up to $25/hr. DOE *NOT REMOTE Temporary to hire Clients ideally seeking for candidates in 10 miles radius to start immediately Must have 2-3 years of EXECUTIVE ASSISTANT experience on resume. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership....

  • Pantry Coordinator

    3 months ago

    Anaheim, United States Legends International Full time

    ** Pantry Coordinator** **Job Category****:** Food & Beverage **Requisition Number****:** PANTR005843 Showing 1 location **Job Details** **Description** The Role The Pantry Coordinator is an hourly position that will provide exceptional guest service to Suite Owners and Suites Administrators. The Coordinator will support the Suites Manager in day to day...

  • Marketing Coordinator

    3 weeks ago

    Anaheim, California, United States Y-Planet, Inc Full time

    Job Opportunity at Y-Planet, IncY-Planet, Inc is a leading agency in North America, boasting a team of 1000+ creators and talents, prominent on leading short video platforms such as TikTok and Instagram.We are distinguished as a Top TikTok Verified Live Partner in the US/CA/AU and recognized as one of the fastest-growing and most promising companies gaining...

  • Live Event Project Coordinator

    7 days ago

    Anaheim, United States McNally Enterprises Full time

    Job Title: Live Event Project ManagerWe are seeking a highly skilled and experienced Live Event Project Manager to join our team at McNally Enterprises Inc. in Southern California.Job Summary:The Live Event Project Manager will be responsible for coordinating and managing the logistics of live events, ensuring seamless execution and delivery of projects on...

  • Implementation Coordinator

    3 weeks ago

    Anaheim, California, United States Career Movement Full time

    Job DescriptionAt Career Movement, we're seeking a skilled Implementation Coordinator to drive business success and contribute to our mission of making a positive impact on the world.The ideal candidate will possess a strong understanding of business process management principles and methodologies, as well as excellent written and verbal communication...