Executive Assistant CA
1 week ago
3000 Tannery Way, Office - USA - Santa Clara, CA (Onsite)
12 months contract
Being the cybersecurity partner of choice, protecting our digital way of life.
We have the vision of a world where each day is safer and more secure than the one before. These aren't easy goals to accomplish – but we're not here for easy. We're here for better. We are a company built on the foundation of challenging and disrupting the way things are done, and we're looking for innovators who are as committed to shaping the future of cybersecurity as we are.
Your Career
*** is looking for a Contract Sr. Executive Assistant who can provide high-level, comprehensive administrative support to multiple Executives within the Product Organization. In addition, they will have the presence, sense of urgency and superb organizational skills to work with other EAs to support the whole R&D team of ***. Due to the nature of this role, this individual is expected to engage with senior executives, on a global basis, both inside and outside of ***. The ideal candidate possesses not only deep experience in administrative support but also pays the highest attention to detail and can anticipate the needs of an in-demand executive. They have a passion for helping others with a flexible, get it done attitude. This is an office based role within our Santa Clara, CA Headquarters.
Your Responsibilities
Plan and execute critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees
Manage complicated travel schedules, expense reconciliation and budget spend
Plan and coordinate a schedule of international and domestic, and business travel
Complete projects in an efficient manner; be detail-oriented and focused
Plan and coordinate team events; stay within budget and policies
Plan and coordinate team All Hands and Leadership meetings
Your Skills
Exceptional organization, prioritization, multi-tasking and time management skills
Ability to prioritize work and handle diverse situations, take direction, and follow through in a highly complex environment
Experience in successfully managing complex Google calendars and meeting schedules
Work and function independently with a high degree of integrity
Maintain a high level of confidentiality at all times - Work well in a team environment and assist others in the department and cross-functionally
Your Experience
A minimum of 5+ years' work experience in the capacity of an Executive Assistant supporting and/or reporting to an Executive
Ability to remain flexible and positive in a dynamic and fast paced environment that spans multiple time zones
Excellent oral, written and interpersonal communication skills
Ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with both internal and external constituents
Excellent organizational skills, critical thinking skills, and possesses the ability to address multiples priorities, and meet deadlines
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
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