Talent Acquisition Specialist

5 days ago


Waltham, Massachusetts, United States firstPRO, Inc Full time

At firstPRO, Inc, we are seeking a highly skilled Talent Acquisition Specialist to join our Human Resources team. This full-time position is based in Waltham, MA and will play a critical role in supporting our dynamic team of recruiters in a fast-paced environment.

The Talent Acquisition Specialist will be responsible for coordinating interviews, communicating with candidates, and ensuring the recruitment process runs smoothly and efficiently. Key responsibilities include:

  • Coordinating and scheduling interviews across multiple time zones for candidates and interviewers, ensuring timely communication of interview details to all parties.
  • Supporting recruiters with job postings, requisition management, and other administrative tasks.
  • Assisting in posting job descriptions on various platforms (i.e., LinkedIn, Indeed) while being responsible for our ATS system, including system configurations, improvements to the application process and workflow, updating job requisition templates, maintaining the system (i.e., adding/removing users), pulling reports, etc.
  • Preparing and distributing recruiting reports to monitor progress on hiring metrics.
  • Managing invoicing for agency fees, candidate reimbursements, and other recruiting costs.
  • Managing the Employee Referral Program, including enhancing internal communications, processing payments, handling questions, and issues.
  • Initiating background checks and creating offer letters and new hire paperwork for candidates.
  • Working with recruiters to organize job fairs and staffing events.
  • Collaborating with the HR Coordinator on the summer intern program.
  • Contributing to HR projects.
  • Maintaining relationships with international controllers as the primary point of contact for recruiting questions for our international subsidiaries.
  • Updating weekly job postings and distributing internal communications (i.e., FYI newsletter and HR bulletin boards) and external communications with local networking groups.

Qualifications:

  • Bachelor's degree or Certificate in Human Resources.
  • Strong written and oral communication skills. Excellent MS Office skills, including Excel, ATS, and HRIS experience (ClearCompany and UKG preferred).
  • Attention to detail, excellent communication, writing, and organizational skills. Requires the ability to multi-task and maintain highly confidential information.
  • 0-2 years of experience in a related HR or scheduling/administrative role is preferred.

We offer a competitive salary of approximately $65,000 - $75,000 per year, depending on experience. The successful candidate will also receive a comprehensive benefits package, including health insurance, retirement savings plan, paid time off, and opportunities for professional growth and development.



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