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Events and Special Programs Manager

2 months ago

hartford, United States Wadsworth Atheneum Museum of Art Full time

Position Overview:


The Events and Special Programs Manager will lead the charge in creating unforgettable experiences that elevate the Wadsworth’s mission and vision. In this pivotal role, you'll work with the Development Team to orchestrate high-profile events such as our prestigious annual gala, the enchanting Festival of Trees and Traditions, and exclusive exhibition openings. This role will drive donor engagement, and plan, coordinate, and execute top-tier events while managing logistics, vendor relationships, and budgets. This role is instrumental to the success and culture and development of the museum.


Pay rate: $50,000.00 annually


Responsibilities:

  • Deliver high-quality work to support donor cultivation, stewardship, engagement, and fundraising goals.
  • Organize and execute major museum events such as the annual gala and other fundraisers.
  • Plan and stage events for upper-level members, including member openings and corporate donor events.
  • Collaborate with staff and volunteers to secure event sponsors, donations, and auction items. Increase client base and sales through effective solicitation, marketing, and outreach initiatives. Follow up on leads for outside rentals; negotiate services, prepare proposals, and finalize contracts.
  • Ensure event spaces are set up, clean, and in working order, coordinating with facilities and security management.
  • Coordinate with security to manage guest ingress/egress safely.
  • Manage vendor logistics, budgeting, and payments for entertainment, photographers, and other event needs while maintaining relationships with preferred vendors
  • Communicate event details to staff, manage calendars, and address potential customer service issues.
  • Use the Tessitura database to maintain records, analyze donor data, and identify targets for support.
  • Attend all Development and membership events, including exhibitions and donor cultivation activities.
  • Coordinate with caterers to communicate event details and update/distribute event documents.
  • Write and develop event collateral and acknowledgments.
  • Track RSVPs, generate attendance lists, and perform related tasks as needed.


Requirements:

  • Bachelor’s Degree
  • Minimum of 3-5 years’ successful experience in event management/planning preferably in a museum or arts environment.
  • Strong analytical and interpersonal skills, as well as consensus-building skills for working with volunteer committees.
  • Excellent written communication skills with a keen sense of attention to detail.
  • Excellent verbal communication with an emphasis on persuasion and generating action.
  • Demonstrated time management skills including multi-tasking.
  • Access and employ job-related computer software (i.e. Microsoft Office, Tessitura) at an effective proficiency level.