Executive Assistant/Chief of Staff

4 weeks ago

waltham, United States Netcracker Technology Full time

Position Overview

As Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant/Chief of Staff to support our President & CEO. This position performs advanced, diversified administrative duties requiring broad experience supporting an executive overseeing two companies.

The position will be located on-site in Waltham, MA.


Key Responsibilities

  • Provide comprehensive day-to-day management of schedules including heavy and complex calendar management, international travel arrangements, and executive meeting prep.
  • Prepares complex business presentation documents and spreadsheets.
  • Assists with special projects, performing research and maintaining records.
  • Composes correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for the manager’s approval.
  • Initiates routine and non-routine correspondence, memoranda, and reports.
  • Answers and screens the phone, providing information for both routine and complex inquiries.
  • Anticipates and prepares material needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
  • Prepares and distributes minutes to meetings.
  • Establishes and maintains a variety of files and records including expense processing
  • Reads publications, regulations, and directives and takes action or refers to those that are important to the manager and to the staff.


Qualifications

  • 10+ years of experience supporting C-level executives.
  • Chief of Staff experience is a plus
  • Proficiency with various software programs including Google Calendar, Microsoft Word, Excel, and PowerPoint for Windows.
  • Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
  • Ability to independently perform administrative duties with speed and accuracy.
  • Exceptional knowledge of business correspondence composition.
  • Accurate and efficient typing skills.
  • Possess exceptional interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and external clients.
  • Possess excellent organizational skills including attention to detail and follow through.
  • Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.


Education & Professional Certifications:

  • Bachelor’s degree in a related field from a four-year college or university; or
  • Equivalent combination of education and experience.

  • Executive Assistant/Chief of Staff

    1 month ago

    Waltham, United States Netcracker Technology Full time

    Position OverviewAs Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant/Chief of Staff to support our President & CEO. This position performs advanced, diversified administrative duties requiring broad experience supporting an executive overseeing two companies.The position will be located...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Waltham, United States Netcracker Technology Full time

    Position OverviewAs Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant to the Chief Executive Officer who oversees two global companies. This position performs advanced, diversified administrative duties requiring a broad skill set.The position will be located on-site in Waltham, MA.Key...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Waltham, United States Netcracker Technology Full time

    Position OverviewAs Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant to the Chief Executive Officer who oversees two global companies. This position performs advanced, diversified administrative duties requiring a broad skill set.The position will be located on-site in Waltham, MA.Key...

  • Executive Assistant

    4 weeks ago

    Waltham, Massachusetts, United States Ardelyx Full time

    Job SummaryArdelyx is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Executive Leadership Team (ELT). The successful candidate will be responsible for planning and directing all administrative and operational activities for the EVP of Corporate Development, and Chief Legal and Administrative Officer...

  • Banquet Server: Flexible Schedules and Competitive Wages

    2 weeks ago

    Waltham, Massachusetts, United States Chief of Staff USA Full time

    Chief of Staff USA is seeking enthusiastic and reliable Event Servers to join our team at a prestigious client location in Boston and Cambridge.We offer flexible schedules and competitive wages to ensure our team members can balance their work and personal lives effectively.Key Responsibilities:Support weekly event needs at our client locationCollaborate...

  • Executive Assistant

    4 weeks ago

    Waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    1 month ago

    Waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    1 month ago

    Waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    3 weeks ago

    waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    4 weeks ago

    waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant to EVP of Corporate Development and Chief Legal and Administrative Officer

    4 weeks ago

    Waltham, Massachusetts, United States Ardelyx, Inc. Full time

    Ardelyx, Inc. is a commercial biopharmaceutical company dedicated to discovering and developing innovative medicines that address significant unmet medical needs.The Executive Assistant to the EVP of Corporate Development and Chief Legal and Administrative Officer will provide critical support to the Executive Leadership Team, ensuring seamless day-to-day...

  • Executive Assistant

    4 weeks ago

    Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide strategic operational support to our senior leadership team at Ophthalmic Consultants of Boston.Key ResponsibilitiesProvide high-level administrative support to the Chief Operating Officer (COO) and other senior executives, including calendar management, meeting...

  • Executive Administrative Assistant

    2 weeks ago

    Waltham, United States FM Global Full time $31 - $45

    FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management...

  • Executive Administrative Assistant, Investments

    4 weeks ago

    Waltham, Massachusetts, United States FM Global Full time

    Job SummaryWe are seeking a highly organized and strategic professional to join our team as an Executive Administrative Assistant, Investments. The successful candidate will provide exceptional support to the EVP/Chief Investment Officer (CIO) and the Investments team.The ideal candidate will have 8+ years of experience in a similar role, with a strong track...

  • Executive Assistant

    2 weeks ago

    Waltham, MA, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Senior Executive Assistant to Chief Executive Officer

    1 month ago

    Waltham, United States EASearch,LLC Full time

    Would you like to support a Fortune 500 CEO?Are you experienced in C Suite executive and personal support?Are the values of integrity, trust and kindness important to you?Are you considered to be someone who always functions with high performance?Is long-term stability of the company and the employees important to you?If yes, read on!Our client is now a...

  • Senior Executive Assistant to Chief Executive Officer

    4 weeks ago

    waltham, United States EASearch,LLC Full time

    Would you like to support a Fortune 500 CEO?Are you experienced in C Suite executive and personal support?Are the values of integrity, trust and kindness important to you?Are you considered to be someone who always functions with high performance?Is long-term stability of the company and the employees important to you?If yes, read on!Our client is now a...

  • Senior Executive Assistant to Chief Executive Officer

    1 month ago

    Waltham, United States EASearch,LLC Full time

    Would you like to support a Fortune 500 CEO?Are you experienced in C Suite executive and personal support?Are the values of integrity, trust and kindness important to you?Are you considered to be someone who always functions with high performance?Is long-term stability of the company and the employees important to you?If yes, read on!Our client is now a...

  • Senior Executive Assistant to Chief Executive Officer

    4 weeks ago

    waltham, United States EASearch,LLC Full time

    Would you like to support a Fortune 500 CEO?Are you experienced in C Suite executive and personal support?Are the values of integrity, trust and kindness important to you?Are you considered to be someone who always functions with high performance?Is long-term stability of the company and the employees important to you?If yes, read on!Our client is now a...

  • Executive Assistant

    3 months ago

    Waltham, United States Dyne Therapeutics Full time

    Company Overview: Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE™ platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle...