Executive Assistant

4 weeks ago

waltham, United States The Hollister Group Full time

Executive Assistant


Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office. This position demands strong critical thinking abilities, adeptness in navigating complex situations, and the skill to cultivate strong relationships with high-level internal and external partners.


Must be able to work onsite 4 days/week in Waltham, MA.


Primary Responsibilities:

  • Manage the COO’s daily priorities, including calendar oversight, meeting and event coordination, and preparation of executive documents and presentations.
  • Prepare for and attend executive meetings, by developing agendas, creating presentation slides, taking notes, and distributing minutes.
  • Oversee logistical arrangements for executive meetings, including scheduling, AV setup, agenda preparation, and communication with participants.
  • Serve as the main point of contact for leaders and external vendors to ensure the efficient operation of the COO's office.
  • Provide administrative support for the recruitment, onboarding, and offboarding processes for medical staff.
  • Create and maintain an organized documentation management system, ensuring proper indexing and structure for all documents, including confidential legal agreements.
  • Organize meeting schedules for the Board of Directors, Committees, and the Executive Leadership Team.
  • Perform other related duties as required.


Qualifications:

  • Bachelor’s degree preferred.
  • Minimum of four years of relevant experience.
  • Experience in project management; PMP certification is a plus.
  • Proficiency in PowerPoint, with the ability to design engaging presentations that effectively convey information.
  • Strong integrity and the ability to handle sensitive information with discretion.
  • Experience collaborating with senior executives and a keen eye for detail.
  • Exceptional interpersonal skills with a proven track record of completing projects on time.
  • Excellent written and verbal communication skills..
  • Flexibility to thrive in a fast-paced, changing environment.
  • Ability to prioritize tasks, meet deadlines, and adapt to shifting priorities.


Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position

  • Executive Assistant

    4 weeks ago

    Waltham, Massachusetts, United States Ardelyx Full time

    Job SummaryArdelyx is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Executive Leadership Team (ELT). The successful candidate will be responsible for planning and directing all administrative and operational activities for the EVP of Corporate Development, and Chief Legal and Administrative Officer...

  • Executive Assistant

    4 weeks ago

    waltham, United States Manning Personnel Group, Inc. Full time

    Our biotech client is looking for a highly skilled and versatile Executive Assistant/Senior Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications. The ideal candidate will provide comprehensive administrative support, manage complex schedules, and facilitate...

  • Executive Assistant

    4 weeks ago

    waltham, United States Manning Personnel Group, Inc. Full time

    Our biotech client is looking for a highly skilled and versatile Executive Assistant/Senior Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications. The ideal candidate will provide comprehensive administrative support, manage complex schedules, and facilitate...

  • Executive Assistant

    2 months ago

    Waltham, United States Manning Personnel Group, Inc. Full time

    Our biotech client is looking for a highly skilled and versatile Executive Assistant/Senior Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications. The ideal candidate will provide comprehensive administrative support, manage complex schedules, and facilitate...

  • Executive Assistant

    4 weeks ago

    Waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    1 month ago

    Waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    1 month ago

    Waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    3 weeks ago

    waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    3 months ago

    Waltham, United States Dyne Therapeutics Full time

    Company Overview: Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE™ platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle...

  • Executive Assistant

    1 month ago

    Waltham, United States ThermoFisher Scientific Full time

    Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner, and...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Waltham, United States Netcracker Technology Full time

    Position OverviewAs Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant to the Chief Executive Officer who oversees two global companies. This position performs advanced, diversified administrative duties requiring a broad skill set.The position will be located on-site in Waltham, MA.Key...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Waltham, United States Netcracker Technology Full time

    Position OverviewAs Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant to the Chief Executive Officer who oversees two global companies. This position performs advanced, diversified administrative duties requiring a broad skill set.The position will be located on-site in Waltham, MA.Key...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    waltham, United States Netcracker Technology Full time

    Position OverviewAs Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant to the Chief Executive Officer who oversees two global companies. This position performs advanced, diversified administrative duties requiring a broad skill set.The position will be located on-site in Waltham, MA.Key...

  • Executive Administrative Assistant

    2 weeks ago

    Waltham, United States FM Global Full time $31 - $45

    FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management...

  • Executive Assistant

    4 weeks ago

    Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide strategic operational support to our senior leadership team at Ophthalmic Consultants of Boston.Key ResponsibilitiesProvide high-level administrative support to the Chief Operating Officer (COO) and other senior executives, including calendar management, meeting...

  • Executive Assistant/Chief of Staff

    4 weeks ago

    waltham, United States Netcracker Technology Full time

    Position OverviewAs Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant/Chief of Staff to support our President & CEO. This position performs advanced, diversified administrative duties requiring broad experience supporting an executive overseeing two companies.The position will be located...

  • Executive Assistant/Chief of Staff

    1 month ago

    Waltham, United States Netcracker Technology Full time

    Position OverviewAs Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant/Chief of Staff to support our President & CEO. This position performs advanced, diversified administrative duties requiring broad experience supporting an executive overseeing two companies.The position will be located...

  • Executive Assistant to CEO

    4 weeks ago

    Waltham, Massachusetts, United States EASearch,LLC Full time

    CEO Support Specialist OpportunityWe are seeking a highly skilled and experienced CEO Support Specialist to join our team at EASearch, LLC.The ideal candidate will have a strong background in executive support, with a proven track record of increasing productivity and peace of mind for senior executives.Responsibilities:Coordinate logistics and workflow to...

  • Executive Administrative Assistant, Investments

    4 weeks ago

    Waltham, Massachusetts, United States FM Global Full time

    Job SummaryWe are seeking a highly organized and strategic professional to join our team as an Executive Administrative Assistant, Investments. The successful candidate will provide exceptional support to the EVP/Chief Investment Officer (CIO) and the Investments team.The ideal candidate will have 8+ years of experience in a similar role, with a strong track...

  • Operations Executive Assistant

    4 weeks ago

    Waltham, Massachusetts, United States Pritchard Industries Full time

    Job OverviewPritchard Industries is a leading national facilities service company dedicated to delivering exceptional service to our clients. We are seeking a highly skilled Operations Executive Assistant to join our team.Key Responsibilities:Plan, organize, and maintain operational data and monitoring work performed to ensure high-quality service...