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Office Manager

2 months ago

pompano beach, United States Launch Ventures Full time

Launch is a certified minority and woman owned staffing firm, focused on direct hire placements in finance and accounting.


Our client is a leading Diamond Blade and Tooling Company, dedicated to providing high-quality tools and solutions to our clients in the construction, manufacturing, and infrastructure sectors. Their commitment to innovation, precision engineering, and customer satisfaction has positioned them as a trusted partner in the industry.


Position Overview:

Our client is seeking a dynamic and organized Office Manager to join the team. The Office Manager will play a critical role in ensuring the smooth operation of administrative functions, providing essential support in various areas, and maintaining a positive and productive office environment.


Key Responsibilities:

1. Administrative Management:

  • Oversee daily office operations, including but not limited to managing schedules, coordinating meetings, and handling correspondence.
  • Maintain office systems, such as e-filing, record-keeping, and document management, ensuring accuracy, efficiency, and compliance with company policies.
  • Procure office supplies and equipment, monitoring inventory levels and initiating purchase orders as needed.
  • Implement and maintain efficient administrative procedures to streamline workflows and enhance productivity.
  • Coordinate in-bound and out-bound shipping.


2. Human Resources Support:

  • Assist in the recruitment process by coordinating interviews, processing applications, and facilitating onboarding procedures for new employees.
  • Maintain employee records, including attendance, leave, and performance evaluations, ensuring confidentiality and compliance with relevant regulations.
  • Support HR initiatives, such as employee engagement activities, training programs, and benefits administration.


3. Financial Administration:

  • Manage accounts payable and receivable processes, including invoicing, billing, and collections.
  • Assist in budget preparation and expense tracking, monitoring expenditures and identifying cost-saving opportunities.
  • Prepare financial reports, forecasts, and analyses to support decision-making and ensure financial transparency.


4. Customer Service:

  • Serve as a point of contact for customer inquiries, providing timely and courteous assistance to address their needs and resolve issues.
  • Maintain customer databases and records, ensuring accuracy and completeness of information.
  • Collaborate with sales and marketing teams to support customer engagement initiatives and promote client satisfaction.


5. Office Maintenance and Security:

  • Oversee facility maintenance, including coordinating repairs, servicing equipment, and ensuring a safe and clean working environment.
  • Implement security measures to safeguard company assets, data, and confidential information.


Qualifications:

  • Associate degree in business administration, office management, or related field preferred, but not required.
  • Proven experience in office management or administrative roles, preferably in a manufacturing or construction-related industry.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with a customer-centric approach.
  • Proficiency in MS Office Suite and familiarity with office management software.
  • Knowledge of human resources principles and practices is advantageous.
  • Attention to detail, integrity, and a proactive attitude towards problem-solving.


Benefits:

  • Competitive salary commensurate with experience.
  • Holidays and Paid time off
  • Opportunities for professional development and career advancement in a dynamic and growing company.