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Program Coordinator

2 months ago

saint paul, United States 24 Seven Talent Full time

Our client in the healthcare space is searching for a Program Coordinator/Executive Assistant to maintain their online grants management system for their Foundation & Corporate Giving program. This is a contract position, supporting a maternity leave coverage on the team. Candidates with a background supporting non-profits and/or Corporate Giving programs highly preferred, as well as experience supporting Sales programs and entering data into a CRM.


Essential Functions:


Community Grants Management

  • Maintain our online grants management system by helping applicants keep their profiles and user information up to date, adding installments with each quarter’s awards, reviewing old or abandoned applications/drafts and communicate with applicants about any changes in the system.
  • Take thorough notes during the committee meeting.
  • Document committee decisions in the Foundation’s grants management system after the Board Meeting.
  • Maintain and file meticulous records of grantmaking awards, grantee reports, financial acknowledgements from nonprofits, and any changes to grantmaking policies.
  • Review the Foundation inbox daily and manage the requests.


Foundation Development and Event Planning

  • Execute plans for fundraising events and volunteer activities in partnership by managing the supplies needed, shipping and receiving, and managing the communication plan with the Corporate Marketing team.
  • Support the creation of signage and marketing collateral for fundraising events and activities.


Perform other duties as assigned, including, but not limited to:

  • Manage the Dollars for Doers submission and documentation process.
  • Take notes during all committee and board meetings.
  • Partner with international business units to create equitable messaging and marketing for their region.
  • Create award letters, receipts and reports.


Job Qualifications

  • Bachelor's degree with at least 2 years of experience directly related to nonprofit operations, sales support, marketing and communications, or executive administration. In lieu of a bachelor's degree, candidates with at least four (4) years of experience directly related to nonprofit operations, sales support, marketing and communications, or executive administration will be considered.
  • Strong ability to use Microsoft Office suite, particularly Excel and PowerPoint.
  • Ability to take a check list and execute the details autonomously.
  • Working knowledge of a nonprofit organization and the unique operation requirements for this kind of a business.
  • Strong verbal and written communication skills and the ability to present effectively to small and large groups.
  • Proven ability to be organized and move work through multiple teams and partners within an organization.


Core Competencies - Candidates should embody these attributes:


*Takes Action: We embrace opportunities and challenges with a sense of urgency and enthusiasm.

*Instills Trust: We are genuine, committed, and act with integrity in everything we do.

*Drives Results: We set challenging goals, hold ourselves accountable, and measure results.

*Effective Decision-Making: We make timely and informed decisions that align with business goals.

*Customer-Centric: We put our customers at the center of all that we do.

*Builds Partnerships: We foster effective communication, teamwork and inclusion.

*Personal Development: We actively engage in learning and professional growth

*Continuous Improvement: We pursue innovative solutions and improve our business processes