Legal Secretary II

7 days ago

austin, United States Facebook Full time

We are seeking a highly organized and detail-oriented individual with a strong background in law to join our Legal Department as a Legal Mail Processor. The successful candidate will be responsible for processing, categorizing, and routing legal mail to the correct teams within the department. This role requires excellent communication skills, fluency in English and at least one other language (Spanish, French, or German), and the ability to work accurately under tight deadlines.


Key Responsibilities:

  • Process and review incoming legal mail, including scanned physical letters, sometimes emails
  • Categorize and prioritize mail based on urgency and relevance to specific teams within the department
  • Route mail to the correct teams, ensuring timely delivery and follow-up
  • Maintain accurate records of mail received, processed, and routed
  • Provide administrative support to paralegals and attorneys as needed to look up past mail.
  • Translate documents from the following language(s): Spanish, French, or German into English and categorize mail accordingly
  • Perform other duties as assigned by team lead
  • Provide suggestions to improve the process and work of the team
  • Stay updated with changes in policies and processes, and maintain knowledge of relevant procedures
  • Review existing materials, receive updates, and participate in trainings provided by Quality team members
  • Collaborate with Policy, Quality, Changes, and Operations teams to ensure seamless workflow
  • Participate in improvement programs and activities to drive continuous improvement


Requirements:

  • 2+ years of experience in a law firm, corporate legal department, or related field
  • Paralegal certification or equivalent experience
  • Fluency in English and at least one other language (Spanish, French, or German)
  • Excellent communication, organizational, and time management skills
  • Ability to work accurately under tight deadlines and maintain confidentiality
  • Proficient in Microsoft Office, particularly Outlook, Word, and Excel
  • Experience with document management systems and translation software a plus



The pay range that Tundra in good faith reasonably expects to pay for this position is $22.58/hour - $28.22/hour.



Tundra’s benefits offering includes optional medical, dental, vision, retirement benefits, up to 15 Days PTO per annum and a New Child Benefit.



Tundra Technical Solutions is among North America’s leading providers of Staffing and Consulting Services. Our success and our clients’ success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.



The Meta CWX Program is enabled by a cutting-edge software platform called TalentNet that leads the contingent labor world for technology innovation. The software platform leverages Machine Learning and Artificial Intelligence to make sure the right people end up in the right job.



At Meta, we are constantly iterating, solving problems, and working together to connect people all over the world. That’s why it’s important that our workforce reflects the diversity of the people we serve. Hiring people with different backgrounds and points of view helps us make better decisions, build better products, and create better experiences for everyone.


We give people the power to build community and bring the world closer together. Our products empower more than 3 billion people around the world to share ideas, offer support, and make a difference.

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