Legal (Litigation) Secretary - Austin, TX

1 month ago

austin, United States Thompson, Coe, Cousins & Irons L.L.P. Full time

Legal (Litigation) Secretary


Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates will have the following knowledge, skills and abilities:


Job Duties:

  • Provides administrative support to a team of civil litigation defense attorneys;
  • Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys;
  • Manage and maintain attorney’s calendars, including litigation deadlines and scheduling meetings;
  • Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting;
  • Handle incoming and outgoing correspondence, including emails, phone calls and mail;
  • Manages E-filing in both state and federal courts using e-File Texas and NextGen;
  • Enters attorney time into billing system using L & A codes on billing software;
  • Run conflict checks and open new client matters; including closing files;
  • Exercises discretion and maintains information of a confidential nature;
  • Communicate with clients, court personnel and other counsel in a professional manner;
  • Able to multi-task to assist with handling a busy litigation docket;
  • Occasional overtime, as needed and other duties as assigned;


Qualifications:

  • Three plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred;
  • Some knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;
  • Proactive approach with taking the initiative and owning your own work product;
  • High proficiency in MS Office Suite;
  • Ability to operate standard office equipment;
  • Experience with electronic court filings (state and federal);
  • Familiarity with DMS (document management system), preferably iManage;
  • Ability to turn constructive feedback into best practices for future use;
  • Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;
  • Ability to read and understand attorney mail and email;
  • Typing speed of 65+ words per minute;

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