Financial Operations Coordinator

1 week ago

new york city, United States City Harvest Full time

ABOUT CITY HARVEST:

City Harvest is New York’s first and largest food rescue organization, helping to feed millions of New Yorkers who struggle to put meals on their tables. During our 40 years serving New Yorkers in need, we have rescued more than one billion pounds of fresh, nutritious food and delivered it free of charge to hundreds of food pantries, soup kitchens, community partners, and our own Mobile Markets across the five boroughs. This year, we will rescue and distribute more than 77 million pounds of nutritious food to our neighbors in need. City Harvest works alongside our community partners to boost community capacity, expand nutrition education, and strengthen local food systems. Since our founding in 1982, City Harvest has always been there to feed our city one day, one meal, one New Yorker at a time.


JOB OVERVIEW:

The purpose of this role is to maintain a cross-functional partnership between External Relations and Finance to achieve full reconciliation of fundraising donation records between External Relations Operations and the accounting financial ledger records. Highlights for this role include reconciliations occurring daily, weekly, and monthly. Management of the process for financial transaction adjustments to ensure both systems are reconciled accuracy is also required. The scope of work for this position includes:


  • Leveraging experience in gifts processing to provide innovative methods to reconcile fundraising financial transactions to the financial accounting system/team.
  • Coordinate the gift entry process to ensure that gifts are entered accurately into donor databases.
  • Work closely with our Direct Response vendors to reconcile gifts in Raiser’s Edge and Finance.
  • Assist with any ad-hoc accounting and development projects as requested.
  • Review incoming donation processes in The Raiser’s Edge fundraising database to ensure accurate informational workflows.
  • Generate moderately complex Microsoft Excel formula edits and create additional fields into financial reconciliation documents for financial reconciliation processes.
  • Reconcile all fundraising donation types with Finance Department – daily; weekly; monthly; annual audit.
  • Maintain External Relations gift adjustment process, including adjustment log and entries into database systems.
  • Lead special initiatives and projects in External Relations relative to financial transactions in donor database systems.
  • Assist External Relations Operations team with special projects related to financial reconciliations, e.g., annual Finance audit preparations, executive reporting.
  • Create innovative solutions for financial reconciliation workflows where improvements will benefit processes.
  • Provide support to External Relations staff to ensure gift processes are performed with accuracy.
  • Coordinate gift processing procedural updates. Troubleshoot transaction processing errors to ensure accurate financial reporting.


 WHAT YOUR BACKGOUND SHOULD LOOK LIKE:

  • 2-3 years of experience in nonprofit, fundraising operations.
  • Experience with Raiser’s Edge fundraising software (Must have).
  • Experience with Luminate, RE NXT is highly preferred.
  • Knowledge of Import-O-Matic and Research Point are a plus.
  • Strong working knowledge of Microsoft Office 365 Suite, Good excel skills and experience using SharePoint.
  • Familiarity with FileZilla is a plus.
  • Experience with mass batch import in CRM software is preferred.
  • A conceptual knowledge of nonprofit fiscal accounting
  • Superb attention to detail and excellent organizational skills
  • Direct experience handling cash, check, EFT, and credit card donations
  • Excellent communication and interpersonal skills.
  • Ability to serve as a collaborative partner with Finance.
  • Demonstrated initiative in work tasks.


WHY WORK AT CITY HARVEST?

There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers the following Benefits and Rewards:


  • Competitive market salaries
  • Paid Time Off
  • Full Benefits: Medical, Dental, and Vision (employer contributions towards premiums)
  • 403(b) Retirement Savings plan with employer-matching
  • Free Mental Health Services with Better Help
  • Commuter Benefits
  • Employer-provided Life Insurance
  • Professional Development opportunities
  • Discounted Staff Perks (travel, car rentals, movie tickets, Broadway shows, gym memberships, cellular plans, pet insurance and more)


At City Harvest, we enjoy working in a team-based environment and value the benefits of a diversified workplace. City Harvest is an Equal Opportunity Employer.


 

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