Ultimate Staffing | Operations Assistant

1 week ago

beaverton, United States Ultimate Staffing Full time

Operations Assistant

Beaverton, OR

$25/hr | Direct Hire

Our client, a well-established engineering firm, is looking for a skilled Operations Assistant to join their Beaverton, OR team. This position offers an exciting opportunity to contribute to a fast-paced environment, supporting the team with diverse administrative tasks and helping maintain a smooth flow of operations. The ideal candidate will have excellent organizational abilities and a strong proactive mindset, ready to jump in and support the team wherever needed.

Key Responsibilities
  • Team Support: Be the go-to person for general inquiries, helping the team find solutions or connecting them to the right resources.
  • Scheduling & Coordination: Organize meetings, manage calendars, and arrange all necessary logistics, from spaces to materials.
  • Travel Planning: Coordinate travel arrangements, ensuring all aspects from flights to transportation are booked and within budget.
  • Technical Assistance: Troubleshoot basic tech issues, working with the IT department when necessary to resolve more complex concerns.
  • Facility Management: Handle office supply orders, oversee equipment maintenance, and manage vendor relationships to keep the office running smoothly.
  • Onboarding & Offboarding Support: Manage the procurement and setup of equipment for new hires, and organize the return of assets when employees leave.
  • Vehicle Management: Maintain accurate records for company vehicle usage, ensuring proper tracking and assignment.
  • Project Assistance: Take part in various administrative projects, supporting the team's strategic objectives.
Qualifications
  • Problem Solver: A resourceful thinker who can assess situations and come up with effective solutions quickly.
  • Tech-Savvy: Proficiency with MS Office Suite, including Outlook, Excel, Word, and SharePoint.
  • Adaptable: Comfortable working both independently and as part of a team, adjusting as needed to meet shifting priorities.
  • Fast Learner: Able to quickly get up to speed with new tools or software, and assist others in adapting to them.
  • Detail-Oriented: Strong organizational skills with an ability to juggle multiple tasks while keeping everything on track.
  • Communicative: Excellent verbal and written communication skills to keep everyone in the loop and maintain professionalism.
  • Bonus: Experience in financial or accounting tasks is a plus but not required.

This is a unique chance to support a dedicated engineering team and make a tangible impact on daily operations. If you thrive in a fast-paced, dynamic work environment and are ready to bring your skills to a growing team, we want to hear from you

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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