Senior Manager, iCTC Payroll and Stock Administration

1 month ago

Philadelphia, United States Iovance Biotherapeutics Inc Full time
Job DescriptionJob DescriptionSalary:

Overview

 

The Senior Manager, iCTC Payroll and Stock Administration manages day-to-day payroll operations for the bi-weekly payroll as well as off-cycle payroll through ADP for the Iovance Biotherapeutics Manufacturing LLC, a subsidiary of Iovance Biotherapeutics, Inc. that is located in Pennsylvania, as well as day-to-day stock administration for the overall Iovance Biotherapeutics, Inc. company.  Payroll responsibilities include, but are not limited to, payroll processing oversight and responsibility, maintenance and improvement of the Iovance Biotherapeutics Manufacturing LLC payroll function and systems according to internal policy and industry standards, compliance with data privacy, IRS, FLSA, workers’ compensation, state, local, and agency regulations and reporting requirements. Stock administration responsibilities include administration of the company’s stock and equity incentive plans and ensuring compliance with applicable laws and regulations.

 

The ideal candidate is dedicated, analytical, has a deep understanding of the payroll, and related accounting process, it’s legal and local requirements, a focus on customer service, innovation, scalability and continuous process improvement.

 

Essential Duties – Payroll


  • Manage the payroll process, including processing of payroll for the Pennsylvania subsidiary, verification of payroll data, timecard approvals, payable hours, salaries, benefits, garnishments, taxes, and other deductions, and timely payments.
  • Ensure accurate and timely processing and record maintenance of payroll updates including new hires, terminations, changes to pay rates and work shift schedules.
  • Process equity and LOAs.
  • Analyze payroll and benefits related accounts for unusual trends to ensure accurate reporting.
  • Provide ongoing support and training related to payroll and related matters to our employees.
  • Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Partner with the HR organization around new payroll and benefits initiatives to ensure timely implementation within the payroll system.
  • Manage electronic timekeeping systems and troubleshoot if necessary.
  • Provide documentation for payroll, 401K, and benefit audits.
  • Preparing payroll related journal entries and reconcile payroll-related accounts, including payroll and benefits reconciliations.
  • Ensure SOX compliance along with applicable laws and payroll tax obligations.
  • Reviews and reconciles quarterly and annual, federal, and state, payroll tax returns, and form W-2s.
  • Support corporate team as back-up for California and other state payroll processing, as applicable
  • Maintain a high level of confidentiality at all times related to compensation.
  • Adhoc projects, reporting and analysis as requested.

 

Essential Duties – Stock Administration


  • Responsible for the daily administration of the Company’s equity compensation program and management of stock plan administration consultants
  • Manage Company’s E*TRADE portal, including demographics and income tax rate updates
  • Ensure ongoing compliance of the equity compensation program by monitoring applicable laws and accounting requirements and maintain sound internal controls
  • Ensure accurate and timely processing and settlement of all equity transactions; stock options, RSUs, ESPP program, Performance Awards 
  • Partner with Finance, Tax, Payroll, Accounting, HR and both internal and external auditors to provide necessary reporting and reconciliations in support of internal processes and reporting, external financial reporting requirements and compliance analysis.
  • Manage and update (as appropriate) applicable stock plan policies, guidelines, processes and workflows
  • Support the preparation and filing of all Section 16 reports for officers and directors
  • Assist in prep of equity-related sections of the annual proxy statement and other SEC filings.
  • Manage Rule 10b5-1 plans, including managing the trading window and collecting required documents such as pre-clearance forms.
  • Respond to participant issues, questions and concerns 

 

Education and Qualifications


  • 9+ years of experience preparing payroll for PA
  • Bachelor's degree in accounting, finance, or relevant field is preferred
  • 2+ years of prior experience in public company stock administration
  • Experience with ADP and E*Trade required; Certified Equity Professional (CEP) certification preferred
  • Strong knowledge and experience in global stock plan administration including securities, tax, financial reporting and accounting rules and regulations; payroll knowledge and experience is a plus.
  • Strong numerical aptitude and attention to detail.
  • Excellent communication skills, both verbal and written.
  • Good time management and organizational skills.
  • Working knowledge of relevant legal regulations.
  • Able to prioritize and multitask effectively.
  • Ability to work independently.
  • Ability to work with a team as well as with external auditors.

 

Physical Requirements

  • Sit for extended period of time in front of computer.


By voluntarily providing information and clicking “Submit Application”, you explicitly consent to the collection and use of your personal information for the purposes described above and in our Candidate Privacy Notice. 


#LI-onsite

  • Payroll Administrator

    4 weeks ago

    Philadelphia, United States Elliott-Lewis Full time

    Payroll Administrator Philadelphia,Pennsylvania,United States| Centralized Corporate| Full-time| Partially remote Apply by: No close date Apply **Position Overview** Elliott-Lewis Corporation is seeking a Payroll Administrator to join our Payroll Department. This position will be responsible for all aspects of processing weekly payroll for both...

  • Payroll Administrator

    1 day ago

    Philadelphia, United States Sparks Full time

    Position Overview: The Payroll Administrator performs a wide range of administrative and clerical functions and is responsible for supporting payroll activities for weekly and bi-weekly payrolls for multi-state locations, including pre and post processing analysis, compensation changes, various adjustments, reporting and ensuring compliance with all state...

  • Payroll Administrator

    4 days ago

    Philadelphia, United States Insomnia Cookies Full time

    Insomnia Cookies is on a journey to become the most imaginative sweet indulgence brand in the world. We are seeking a new Payroll Administrator to coordinate all aspects of payroll processing and timecard administration for 4000+ employees located at 275 locations in 40+ states and in Canada. This role is based out of our office in Center City Philadelphia...

  • Payroll Administrator

    4 days ago

    Philadelphia, United States Insomnia Cookies Full time

    Insomnia Cookies is on a journey to become the most imaginative sweet indulgence brand in the world. We are seeking a new Payroll Administrator to coordinate all aspects of payroll processing and timecard administration for 4000+ employees located at 275 locations in 40+ states and in Canada. This role is based out of our office in Center City Philadelphia...

  • Payroll Administrator

    7 days ago

    Philadelphia, United States Procom Full time

    On behalf of our client, Procom is searching for a Payroll Administrator in Philadelphia, PA. This will be a full-time direct hire opportunity working 4 days a week in-office. Role and ResponsibilitiesReview labor hours to ensure accurate and timely processing of union and non-union payroll.Report certified payrolls.Prepare weekly and monthly union reports...

  • Payroll Manager

    4 weeks ago

    Philadelphia, United States PHMC Full time

    PHMC is proud to be a leader in public health. PHMC requires that all employees are fully vaccinated with the Covid-19 vaccine before the first day of employment.*RESPONSIBILITIES:• Responsible for managing all aspects of the biweekly payroll process, including month end reporting and all tax filings.• Supervise biweekly payroll processed by the Payroll...

  • Payroll Administrator/ Accounting Support

    4 weeks ago

    Philadelphia, United States Accor Full time

    Company Description Company Description Located in prestigious Rittenhouse Square, the AAA rated 4-diamond Sofitel – Philadelphia, boasts 306 beautifully appointed guestrooms, featuring Lanvin amenities, dream bedding and a luxurious atmosphere. We will be your personal culinary connoisseurs, offering our classic, French inspired menu, made from the...

  • Payroll Specialist

    5 days ago

    Philadelphia, United States Pennrose Full time

    Responsible for overseeing the payroll functions for the company. Processes payroll, maintains associate payroll records, and prepares and distributes payroll and associated reports. The Payroll Specialist will be responsible for creating a professional work environment, which reflects the Pennrose priorities of customer service, respect and collegiality...

  • Payroll Specialist

    1 week ago

    Philadelphia, United States Pennrose Full time

    Position Summary:Responsible for overseeing the payroll functions for the company. Processes payroll, maintains associate payroll records, and prepares and distributes payroll and associated reports.The Payroll Specialist will be responsible for creating a professional work environment, which reflects the Pennrose priorities of customer service, respect and...

  • Payroll Specialist

    1 week ago

    Philadelphia, United States Pennrose Full time

    Position Summary:Responsible for overseeing the payroll functions for the company. Processes payroll, maintains associate payroll records, and prepares and distributes payroll and associated reports.The Payroll Specialist will be responsible for creating a professional work environment, which reflects the Pennrose priorities of customer service, respect and...

  • Supervisor, Quality Control Logistics

    7 hours ago

    Philadelphia, United States Iovance Biotherapeutics Inc Full time

    Job DescriptionJob DescriptionSalary: Iovance is hosting an onsite Job Fair. Where: Iovance Cell Therapy Center (iCTC)  Location: 300 Rouse Blvd Philadelphia, PA 19112  Date: Monday, June 24, 2024 Time: 12pm to 6pm (EDT)   What to bring: Updated resumeWe are Hiring!  We look forward to seeing you at the Job Fair. OverviewIovance Biotherapeutics...

  • Administrative Assistant

    6 days ago

    Philadelphia, United States Philadelphia Research and Education Foundation Full time

    **Introduction** The Philadelphia Research and Education Foundation (PREF) is a 501 (c) 3 nonprofit that supports the Corporal Michael J. Cresencz VA Medical Center (CMCVAMC). Our mission is to lead the nation in advancing veteran’s health and well-being through research and education. The Office Assistant provides administrative support to the Executive...

  • Payroll Specialist

    3 weeks ago

    Philadelphia, United States Top Stack Full time

    Job DescriptionJob DescriptionOne of Top Stack’s client is looking to hire a Payroll Specialist to join their growing team. This position will be responsible for supporting key payroll related initiatives, providing backup for weekly and biweekly payroll related tasks.PRIMARY DUTIES& RESPONSIBILITIES:Manage workflow to ensure all payroll transactions for...

  • Payroll Coordinator

    21 hours ago

    Philadelphia, United States monell chemical senses center Full time

    Job DescriptionJob DescriptionPayroll CoordinatorMONELL CHEMICAL SENSES CENTERThe Monell Chemical Senses Center was founded in 1968 as the world’s first nonprofit scientific institute devoted exclusively to basic research on the chemical senses: taste, smell, and chemosensory irritation. Research at Monell contributes to a wide range of scientific and...

  • Senior Quality Engineer

    3 weeks ago

    Philadelphia, United States Katalyst Healthcares and Life Sciences Full time

    Responsibilities: Identifying risk, developing complex mitigation strategies, alternative solutions, resolving issues, etc. in collaboration with cross functional groups such as Manufacturing, Quality Control, IT, Engineering and Validation. Supporting the oversight of Data Integrity and Computer System Validation efforts, system lifecycle and...

  • Payroll & HR Specialist

    2 days ago

    Philadelphia, United States Tatum by Randstad Full time

    Our client, a growing retail and building supply company dedicated to providing top-quality products and exceptional customer service. We are committed to fostering a supportive and dynamic work environment for our employees. We are currently seeking a detail-oriented and proactive Human Resources and Payroll Clerk to join our expanding team.Position...

  • Payroll & HR Specialist

    2 days ago

    Philadelphia, United States Tatum by Randstad Full time

    Our client, a growing retail and building supply company dedicated to providing top-quality products and exceptional customer service. We are committed to fostering a supportive and dynamic work environment for our employees. We are currently seeking a detail-oriented and proactive Human Resources and Payroll Clerk to join our expanding team.Position...

  • Payroll & HR Specialist

    1 day ago

    Philadelphia, United States Tatum by Randstad Full time

    Our client, a growing retail and building supply company dedicated to providing top-quality products and exceptional customer service. We are committed to fostering a supportive and dynamic work environment for our employees. We are currently seeking a detail-oriented and proactive Human Resources and Payroll Clerk to join our expanding team.Position...

  • Senior Manager, Quality Control Compliance

    11 hours ago

    Philadelphia, United States Iovance Biotherapeutics Inc Full time

    Job DescriptionJob DescriptionSalary: Iovance is hosting an onsite Job Fair. Where: Iovance Cell Therapy Center (iCTC)  Location: 300 Rouse Blvd Philadelphia, PA 19112  Date: Monday, June 24, 2024 Time: 12pm to 6pm (EDT)   What to bring: Updated resumeWe are Hiring!  We look forward to seeing you at the Job Fair. Overview Iovance...

  • Senior Quality Engineer

    22 hours ago

    Philadelphia, United States Iovance Biotherapeutics Inc Full time

    Job DescriptionJob DescriptionSalary: Iovance is hosting an onsite Job Fair. Where: Iovance Cell Therapy Center (iCTC)  Location: 300 Rouse Blvd Philadelphia, PA 19112  Date: Monday, June 24, 2024 Time: 12pm to 6pm (EDT)   What to bring: Updated resumeWe are Hiring!  We look forward to seeing you at the Job Fair. OverviewThe Senior Quality...