Administrator
4 weeks ago
Employment type: Contract
Contract duration: Until April 2025
Hours: 40 hrs/week, office hours
Location: Berkeley, CA
Position Overview
Responsible for providing a wide range of administrative support services for researchers and staff, and supporting programs within the department. Under the guidance of the work lead, this role involves serving as a point of contact for the program’s administrative support matters through planning, organization, prioritization, and timely execution of tasks. This position is eligible for a hybrid work schedule, with three days per week expected on-site. Additional on-site days may be required depending on business needs.
Responsibilities
- Under the guidance of the work lead, provide administrative support for departmental and divisional activities.
- Work as part of a team to coordinate logistics for events such as formal reviews, workshops, small conferences, and program/technical meetings, ensuring compliance with applicable policies and procedures.
- Serve as a specialist in Travel, Events, Publications, and Procurement, providing regular training updates and maintaining desk guides for processes.
- Assist research and operational staff with workspace planning, maintenance, and inventory tracking.
- Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking for completeness. Establish and maintain effective tracking systems.
- Collaborate with researchers and administrative staff to create and maintain work process templates, forms, and lobby boards.
Qualifications
- A minimum of 4 years of relevant administrative experience including coordinating and facilitating complex tasks related to travel and procurement in research, academic, or large/complex organization, or a combination thereof.
- Demonstrated experience working collaboratively as a team player.
- Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality
- Effective customer service skills and ability to work with all levels of staff in a diverse environment.
- Experience utilizing high-level organizational skills to initiate, prioritize, track and follow through on responsibilities and manage competing assignments.
- Demonstrated computer knowledge and aptitude for learning new technologies and software.
- Excellent time-management and task-management skills.
- Ability to establish and maintain cooperative working relationships at all levels, both internally and externally.
- Experience in planning, reporting, and coordinating large activities.
- Excellent written communication skills, including the ability to edit a variety of documents for grammar, syntax, style, and clarity.
- Ability to leverage business and technology systems (e.g., MS Office Suite, Google Suite, Smartsheet, Adobe Acrobat) to enhance business organization and communication.
- Attention to detail and reliable follow-through.
Powered by JazzHR
LKFQjW3aY1
-
Administrator
4 weeks ago
Berkeley, United States Bay Systems Consulting Inc. Full timeJob DescriptionJob DescriptionJOB TITLE - Administrator/Administrative AssistantExciting Position at Lawrence Berkeley National Laboratory - Berkeley, CA (ONSITE)HOURLY PAY - $40.00 per hour6-12 month contract --- Extension or conversion, high possibility depending on performanceFull Benefits (Medical, Dental, Vision, PTO, Matching 401k)Three days per week...
-
Portfolio Administrator
4 weeks ago
Berkeley, United States The Ladders Full timeSummary The Portfolio Administrator, under the direction and supervision of RCD's Associate Director of Asset Management (ADAM), will have responsibility for a full range of administrative and systems-related tasks pertaining to RCD's corporate operations and portfolio of affordable multi-family housing. Responsibilities are broadly grouped into three areas:...
-
Administrative Coordinator
4 days ago
Berkeley, California, United States LTD Global Full timeJob OverviewEmployment Type: ContractHours: 40 hrs/week, office hoursLocation: Remote/HybridPosition SummaryThis role is pivotal in delivering comprehensive administrative assistance to research teams and departmental staff. Under the supervision of the designated lead, the individual will act as a key contact for all administrative inquiries, ensuring...
-
Administrative Coordinator
5 days ago
Berkeley, California, United States LTD Global Full timeJob OverviewEmployment Type: ContractContract Duration: Until April 2025Hours: 40 hrs/week, office hoursLocation: Remote/HybridPosition SummaryThis role is pivotal in delivering comprehensive administrative support to researchers and staff, as well as facilitating various departmental programs. Under the direction of the team lead, the individual will act as...
-
Administrative Coordinator
1 week ago
Berkeley, California, United States LTD Global Full timeJob OverviewEmployment Type: ContractContract Duration: Until April 2025Hours: 40 hrs/week, office hoursLocation: Berkeley, CAPosition SummaryThis role is essential in delivering comprehensive administrative support services for researchers and staff, while also aiding various programs within the department. Working under the supervision of the team lead,...
-
Administrative Assistant
4 weeks ago
Berkeley, United States Bay Systems Consulting Inc. Full timeJob DescriptionJob DescriptionJOB TITLE - Administrator/Administrative AssistantExciting Position at Lawrence Berkeley National Laboratory - Berkeley, CA (ONSITE)HOURLY PAY - $40.00 per hour6-12 month contract --- Extension or conversion, high possibility depending on performanceFull Benefits (Medical, Dental, Vision, PTO, Matching 401k)Three days per week...
-
Administrative Specialist
1 week ago
Berkeley, United States LTD Global, LLC Full timePOSITION OVERVIEW The incumbent will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division. They will work under limited supervision, making independent decisions and prioritizing tasks within established guidelines. The role involves tracking and monitoring administrative...
-
Administrative Specialist
3 months ago
Berkeley, United States LTD Global Full timeJob DescriptionJob DescriptionPOSITION OVERVIEWThe incumbent will provide comprehensive administrative support to the Health & Safety Department within the Environment Health & Safety (EHS) Division. They will work under limited supervision, making independent decisions and prioritizing tasks within established guidelines. The role involves tracking and...
-
Portfolio Management Administrator
1 week ago
Berkeley, California, United States Resources for Community Development Full timeOverviewThe Portfolio Management Administrator, under the guidance and oversight of RCD's Associate Director of Asset Management (ADAM), will be tasked with a comprehensive array of administrative and systems-oriented responsibilities related to RCD's corporate functions and portfolio of affordable multi-family housing.Key Responsibilities: (1) Corporate and...
-
Property Administrator
5 days ago
Berkeley, California, United States OMERS Full timeAbout OMERSOMERS is a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities.Job SummaryThe Property Administrator provides key support to the property management team with day-to-day operations, providing outstanding service to tenants at our...
-
Portfolio Management Administrator
1 week ago
Berkeley, California, United States Resources for Community Development Full timeOverviewThe Portfolio Management Administrator, under the guidance of RCD's Associate Director of Asset Management (ADAM), will oversee a comprehensive array of administrative and systems-related functions associated with RCD's corporate operations and portfolio of affordable multi-family housing. The responsibilities are categorized into three primary...
-
Portfolio Management Administrator
5 days ago
Berkeley, California, United States Resources for Community Development Full timePosition OverviewThe Portfolio Management Administrator, under the guidance of the Associate Director of Asset Management at Resources for Community Development (RCD), will oversee a comprehensive array of administrative and systems-related functions related to RCD's corporate operations and portfolio of affordable multi-family housing. This role encompasses...
-
Workday Administrator
1 month ago
Berkeley, California, United States The Voleon Group Full timeVoleon is a technology company that applies state-of-the-art machine-learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.Your...
-
Administrative Assistant
5 days ago
Berkeley, United States LTD Global, LLC Full timePosition Summary: The Administrative Assistant will provide on-site support (Berkeley) for the organization’s occupational health clinic. Experience working in a healthcare setting and a medical assistant background preferred. Job Duties/ Responsibilities: Provide administrative support for the clinic's Medical Director and Clinical Manager with various...
-
Administrative Support Specialist
2 days ago
Berkeley, California, United States Oasis Legal Services Full timeAbout Oasis Legal ServicesOasis Legal Services is a non-profit organization dedicated to providing quality legal services to under-represented low-income groups, with a focus on LGBTQ+ communities.Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to provide administrative support to our clients and team. The ideal candidate will...
-
Administrative Assistant
1 week ago
Berkeley, United States LTD Global, LLC Full timePosition Summary: The Administrative Assistant will provide on-site support (Berkeley) for the organization's occupational health clinic. Experience working in a healthcare setting and a medical assistant background preferred. Job Duties/ Responsibilities: Provide administrative support for the clinic's Medical Director and Clinical Manager with various...
-
Administrative Assistant
3 months ago
Berkeley, United States LTD Global Full timeJob DescriptionJob DescriptionPosition Summary: The Administrative Assistant will provide on-site support (Berkeley) for the organization’s occupational health clinic. Experience working in a healthcare setting and a medical assistant background preferred. Job Duties/ Responsibilities:Provide administrative support for the clinic's Medical Director...
-
Grants Administration Manager
1 week ago
Berkeley, United States New Energy Nexus Full timeABOUT NEW ENERGY NEXUSNew Energy Nexus (NEX) is an international not-for-profit organization that supports clean energy entrepreneurs with funds, accelerators and networks. We started in California and have expanded operations into China, India, Southeast Asia, East and West Africa, and Australia. Our mission is to support diverse entrepreneurs to drive...
-
Property Administrator
1 month ago
Berkeley, United States OMERS Full timeReferred applicants should NOT apply directly to this role. All referred applicants must first be submitted through Workday by a current OMERS and Oxford employee, and then must apply through the unique link received via their email. Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces...
-
Property Administrator
1 day ago
Berkeley, United States OMERS Full timeReferred applicants should NOT apply directly to this role. All referred applicants must first be submitted through Workday by a current OMERS and Oxford employee, and then must apply through the unique link received via their email. Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces...