Current jobs related to Office Administrator - Buffalo - MILESTONE & CO LLC

  • Office Administration Manager

    1 week ago

    Buffalo, New York, United States Child & Family Services of Erie County Full time

    Job OverviewPosition Summary:The Administrative Operations Lead is responsible for overseeing and executing administrative support functions for the Family Preservation and Foster Care initiatives. This role ensures the effective operation of Child and Family Services at the designated site. The Family Preservation programs are designed to assist families in...

  • Office Administration Lead

    1 week ago

    Buffalo, New York, United States Child & Family Services of Erie County Full time

    Position OverviewRole Summary:The Administrative Operations Coordinator is responsible for overseeing and executing administrative support functions for the Family Preservation and Foster Care initiatives. This role ensures the efficient operation of Child and Family Services at the designated site. The Family Preservation programs assist families in...

  • Office Administration Manager

    1 week ago

    Buffalo, New York, United States Child & Family Services of Erie County Full time

    Job OverviewPosition Summary:The Administrative Operations Supervisor is responsible for overseeing and executing administrative support functions for the Family Preservation and Foster Care initiatives. This role ensures the efficient operation of Child and Family Services at the designated site. The Family Preservation programs are designed to assist...

  • Senior Office Administrator

    1 week ago

    Buffalo, New York, United States Queen City Invest Full time

    Join Our Team as a Senior Office Administrator at Queen City InvestPosition Overview: The Senior Office Administrator position at Queen City Invest plays a vital role in ensuring the efficient management of our investment operations. We are looking for a motivated and meticulous individual who possesses excellent organizational and communication abilities....

  • Healthcare Office Administrator

    1 week ago

    Buffalo, New York, United States Schweiger Dermatology Group Full time

    Position OverviewSchweiger Dermatology Group stands as a premier dermatological practice in the United States, boasting over 380 healthcare professionals and more than 110 locations across various states. Our services encompass medical, cosmetic, and surgical dermatology, having achieved over 1.5 million patient interactions this year.Our Vision: To...

  • Healthcare Office Administrator

    1 week ago

    Buffalo, New York, United States Schweiger Dermatology Group Full time

    Job OverviewSchweiger Dermatology Group stands as a premier dermatological practice in the United States, boasting a network of over 380 healthcare professionals and more than 110 locations across various states. Our practice specializes in delivering medical, cosmetic, and surgical dermatology services, ensuring an exceptional experience for our...

  • Executive Office Administrator

    2 months ago

    Buffalo, United States Queen City Invest Full time

    Job DescriptionJob DescriptionJob Summary: The Executive Administrator will play a pivotal role in the smooth operation of our real estate investment activities. This position requires a proactive and detail-oriented individual capable of self management. While direct experience in real estate operations is preferred, it is not required. We are looking for a...

  • Administrative Coordinator

    18 hours ago

    Buffalo, New York, United States Buffalo Biodiesel, Inc. Full time

    About Buffalo Biodiesel, Inc.We are a leading provider of biodiesel solutions, operating in 15 states with a strong presence in the market. Our company is committed to excellence and growth, and we are seeking a highly skilled Administrative Assistant to join our team.Job SummaryWe are seeking an experienced Administrative Assistant to provide administrative...

  • Medical Office Administrator

    16 hours ago

    Buffalo, New York, United States Catholic Health System Full time

    Job SummaryThe Patient Access Specialist is a critical role within the Catholic Health System, serving as the primary point of contact for patients, physicians, and other hospital departments. This position requires exceptional communication and interpersonal skills, as well as the ability to multitask and work effectively in a fast-paced environment.Key...

  • Administrative Assistant

    3 days ago

    Buffalo, United States Buffalo Biodiesel, Inc. Full time

    Buffalo Biodiesel Inc. is in growth mode and currently seeking an Administrative Assistant to join our team! Buffalo Biodiesel is seeking an Administrative Assistant to assist our corporate office in a wide range of general office duties and tasks. The ideal candidate will have previous experience in supporting and handling administrative and executive...

  • Administrative Associate

    23 hours ago

    Buffalo, New York, United States Buffalo Biodiesel, Inc. Full time

    About the RoleBuffalo Biodiesel, Inc. is seeking an experienced Administrative Assistant to support our corporate office in a wide range of general office duties and tasks.Key ResponsibilitiesAssist with general office duties, including copying, organizing, and filing documents.Perform data entry and utilize Excel for data management.Handle mailing and...

  • Administrative Assistant

    4 weeks ago

    Buffalo, United States Buffalo Biodiesel, Inc. Full time

    Buffalo Biodiesel Inc. is in growth mode and currently seeking an Administrative Assistant to join our team!Buffalo Biodiesel is seeking an Administrative Assistant to assist our corporate office in a wide range of general office duties and tasks. The ideal candidate will have previous experience in supporting and handling administrative and executive tasks....

  • Administrative Coordinator

    5 days ago

    Buffalo, United States Supplemental Health Care Corporate Full time

    Job DescriptionJob DescriptionBrief Description: We have an open Administrative Coordinator position. This is an in-office position. The primary responsibility is to work closely with the Acute Divisional Administrator and office team to manage the administrative functions for office while acting as a team player. Supplemental Health Care is a leader in the...

  • Administrative Assistant

    11 hours ago

    Buffalo, New York, United States Jobot Full time

    Job OverviewWe are a dynamic and growing law firm seeking an experienced Office Administrator to join our team. As a key member of our operations team, you will be responsible for overseeing staff duties across multiple offices, managing office supplies, and ensuring compliance with firm policies.Key ResponsibilitiesStaff Management: Oversee staff duties...

  • Administrative Coordinator

    14 hours ago

    Buffalo, New York, United States Free Will Management Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our dynamic team at Free Will Management. This role is responsible for providing administrative support to various departments and ensuring the smooth operation of our office.Key Responsibilities:Manage and maintain the front desk, including responding to...

  • Administrative Assistant, ECHDC

    3 months ago

    Buffalo, United States Empire State Full time

    Job DescriptionJob Description*Applicants MUST submit a cover letter with resume to be considered.*Position expected to work onsite and hybrid consistent with New York State.BASIC FUNCTION: The Administrative Assistant will perform administrative and office support activities for the Erie Canal Harbor Development Corporation, the subsidiary of New York...

  • Administrative Assistant

    17 hours ago

    Buffalo, New York, United States Basil Family Dealerships Full time

    Job OverviewBasil Family Dealerships is seeking a highly organized and detail-oriented Cashier/Office Assistant to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing office operations, and supporting our sales team.Key ResponsibilitiesAdministrative Support:Provide...

  • Executive Administrative Coordinator

    1 week ago

    Buffalo, New York, United States Buffalo Biodiesel, Inc. Full time

    Join Buffalo Biodiesel Inc. as an Office Support SpecialistBuffalo Biodiesel Inc. is on the lookout for an Office Support Specialist to become an integral part of our corporate team. This role involves a variety of essential office functions and administrative tasks. The ideal candidate will possess prior experience in providing support for administrative...

  • Administrative Assistant

    2 months ago

    Buffalo, United States Hospice Buffalo Full time

    Job DescriptionJob DescriptionWhat's in it for you? Hospice offers a Robust Total Rewards PackageEmployer 401k contribution regardless of employee participation, and match on employee contributions there afterHealth Insurance with vision component copayment plan, or high deductible plan (FT status)HSA with high deductible health plan twice annual...

  • Office Manager

    3 months ago

    Buffalo, United States CentiMark Full time

    QuestMark Flooring, a division of CentiMark Corporation, is a well established, national leader in the industrial flooring industry for concrete polishing and epoxy systems. Since 1968 we have provided manufacturing facilities with a single source for solutions to their concrete floor needs. The successful candidate will be responsible for managing the day...

Office Administrator

1 month ago

Buffalo, United States MILESTONE & CO LLC Full time
Job DescriptionJob Description

Office Administrator

Company Overview:

Are you passionate about making a tangible impact? Do you thrive in a fast-paced environment where attention to detail is key? At Milestone, we're a team of innovative problem-solvers who are revolutionizing mass tort settlement administration. We champion efficiency, transparency, and education for law firms and their clients after settlement.

Milestone is a high-touch settlement services provider that streamlines mass tort settlement administration through innovative technology while providing bespoke attorney fee deferral services and trauma-informed plaintiff settlement planning.

Named a fastest-growing company by both Inc. 5000 and The Business Journals, Milestone drives all growth toward building a better legal system for the plaintiff. We are committed to pushing the boundaries of excellence and innovation in the legal industry.

Characteristics of a Milestonian:

Yes, we have a name for ourselves. We call ourselves Milestonians, and you’ll often hear our “To the moon” catchphrase shouted in the halls of the office or tacked onto the end of Teams calls. We’re not going to say that we’re a family here (frankly, it’s a little weird when companies say that), but we do consider ourselves to be a tight-knit group, bound by our mutual drive and purpose. As such, Milestonians tend to have the following in common. Milestonians are:

  • Dependable. Milestonians lean into each situation and project with a proactive spirit. We anticipate needs, identify challenges before they arise, and step up collectively when it matters most. Curiosity fuels our dependability, prompting us to ask “why” and “how” at every turn. This spirit of innovation and creativity drives us to dig deeper into the details, articulate issues, seek smarter solutions, and deliver effective results.
  • Empathetic. Milestonians embrace a people-first approach. Trauma-informed empathy is built into our DNA, making strong interpersonal communication, active listening, and genuine support the cornerstones of every interaction. Milestone celebrates diversity of thought and experience, and Milestonians are empowered to contribute their unique perspective. We care about our clients and seek to understand the nuances of others’ experiences.
  • Agile. Milestonians find opportunity in the fluidity of our fast-paced, innovative environment. We are able to multi-task and prioritize within the scope of a given project. Challenges spark resourcefulness, prompting us to think critically and strategically, adapt, iterate, and improve. We prioritize flexibility, readily pivoting when needed to ensure the most efficient path to exceeding expectations.
  • Principled. Milestonians champion open communication, treating each other with respect and understanding. Maintaining a healthy work-life balance is encouraged, built on a foundation of trust and accountability. Milestone’s commitment to ethical practices permeates both internal operations, as well as every client interaction.

Characteristics of a Milestone Office Administrator:

In addition to the above, we are looking for a candidate who also uniquely fulfills the specific needs of our Office Administrator role.

Our ideal candidate is a proactive problem solver who thrives on ensuring that everything around them runs smoothly. Whether it's coordinating meetings and travel, organizing important mailings, or even proposing ways to increase operational efficiencies within the office, you're the go-to person for every department in the organization.

Primary Functions & Responsibilities:

  • Become Milestone’s resident expert for all things documents and mailings, owning the document creation, editing, and testing processes and ensuring every piece is polished and professionally presented
  • Provide complex administrative support on multiple projects at a time
  • Collect, review, and analyze complex and/or confidential data and prepare reports, charts, budgets, and other presentation materials
  • Respond to or route non-routine or confidential inquiries from both external and internal sources
  • Provide administrative and logistical support including meeting arrangement, progress tracking, and documentation on large, complex projects
  • Maintain existing systems and develop new systems where necessary
  • Assist in the planning and execution of regional and employee engagement events
  • Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
  • Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
  • Maintain conference room calendars and assist with scheduling/coordinating appointments, events, and meetings
  • Oversee and coordinate arrangements for in-house meetings for clients, business partners, and employees, including catering
  • Assist with setting up AV equipment and conference calls, contacting IT as necessary
  • Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience
  • Support hiring managers with new hire onboarding and processing
  • Oversee the general cleanliness, good order, and professional appearance/impressions of the office
  • Provide administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry

Requirements & Qualifications:

  • Bachelor’s degree preferred
  • 3-5 years of experience in an office setting, preferably in a role involving extensive document management
  • A Microsoft Office power-user who can create a mail merge with ease and loves a good Excel formula
  • Detail-oriented and passionate about maintaining accuracy in all documents
  • Strong understanding of templating and integrating multiple technologies into cohesive workflows
  • Excellent communication skills, both written and verbal
  • Able to work independently and take ownership of tasks, while also being a collaborative team player
  • Strong organizational skills
  • Excellent interpersonal and customer service skills with the ability to build relationships with staff, external partners, clients, and executives
  • Proven ability to handle confidential information with discretion
  • Outstanding team player willing to help at a moment’s notice and a keen ability to prioritize urgent matters
  • The ability to be agile and react quickly to changing priorities
  • High attention to detail & administrative skills
  • A keen sense of urgency/time management relating to all duties

Job Specs & Details:

  • Headquartered in Buffalo, New York
  • Hours: Monday – Friday 9am-5pm ET
  • Salary commensurate with experience
  • 401(k) w/match
  • Health, dental, & vision insurance
  • Generous paid time off
  • Paid maternity/paternity leave

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Milestone is an equal opportunity employer and welcomes candidates from all backgrounds to apply. We are committed to creating a diverse and inclusive workplace.