Human Resources Administrative Assistant

1 month ago

Bella Vista, United States Bella Vista Property Owners Association Full time
Job DescriptionJob Description

The Bella Vista Property Owners Association is a dynamic and innovative organization committed to enhancing the lives of our membership. We pride ourselves on fostering a positive work environment where collaboration and growth are encouraged at every level. The ideal Administrative Assistant will join our Human Resources department and provide administrative support for all functions of the team and assist in ensuring smooth daily operations. This role requires a detail-orientated individual with excellent organizations skills as well as a proactive, engaging and positive attitude.

REQUIREMENTS, ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

Provides administrative support for the department. In addition to other duties as assigned, will provide routine administrative duties and exceptional customer service by responding to requests in person and via the phone and email and will work in conjunction with all areas of the department and organization when necessary to effectively identify and resolve customer issues. Will navigate and understand multiple computer software programs, including programs specific to the department and learn and understand the POA policies and department procedures.

  • Handle incoming inquiries and requests from employees and external partners professionally and promptly.
  • Maintain accurate and up-to-date employee records and HR databases and files.
  • Prepare HR-related documents and assist in creating forms and policies.
  • Assist HR Director with day-to-day operations, communications, and calendars.
  • Prepare routine reports and correspondence and maintain accurate records.
  • Coordinate HR projects, meetings, training sessions, surveys, etcetera.
  • Support recruitment processes by reviewing job openings, assisting in the screening, interviewing and onboarding process.
  • Ensure compliance with company policies and procedures as well as legal requirements.
  • Assist in organizing employee engagement events, job fairs, employee meetings and new hire orientation.
  • Keeps assigned management staff organized. Coordinates meetings and schedules
  • Proofs presentations, correspondence, or other documentation as needed.
  • Perform general administrative tasks such as filing, scanning, managing correspondence and phone calls.

MINIMUM QUALIFICATIONS (KNOWLEDGES, SKILLS, AND ABILITITES)

  • Proven experience as an administrative assistant, HR assistant, or similar role.
  • Familiarity with HR software and database
  • Work requires continual and strong attention to details with the ability to multitask and prioritize.
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality when handling sensitive HR information.
  • A proactive approach to problem-solving within a team atmosphere.
  • A team player with a positive attitude and a willingness to learn.
  • Must have adequate knowledge of office administrative procedures and use and operation of standard office equipment.
  • Exceptional knowledge of Microsoft Office software.
  • Must possess a high level of interpersonal skills with the ability to handle sensitive and confidential situations.
  • Must be able to maintain a professional attitude and exhibit tact and diplomacy.
  • Must be able to compose and proof professional letters and emails.
  • Able to establish priorities and set and keep deadlines.
  • Must exhibit excellence in Customer Service with all customers.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Specific required movements include the following: trunk-bend, twist, rotate, push, pull, and carry, arm’s reach and leg-lifts. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, the air clean, and generally void of pollutants, the lighting and temperature at comfortable office environment levels.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

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