Executive Administrative Assistant

3 weeks ago

Palmetto, United States Life Surge Full time
Job DescriptionJob Description

Job Title: Administrative Assistant 

Employment Type: Full Time, 40 hours/week 

Reports to: Lead Executive Assistant 

FLSA Status: Exempt 

Who We Are 

LIFE SURGE is a leading company in the industry of faith-based live events and financial education programs. One of the fastest growing organizations in the country, LIFE SURGE exists to inspire, transform and equip people to surge their lives God’s way. We do this by, producing 30+ large local events with thousands of people at each event, and then providing financial education to thousands around the country.  

We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate one another, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company      

Opportunity 

The Administrative Assistant will support our Founder CEO, ensuring smooth management of both personal and professional tasks. In this role, you will handle travel arrangements, monitor project management software, and do lots of different tasks assigned by the Senior Executive Assistant.  

Responsibilities 

  • Book and manage travel for CEO and office of the CEO.  

  • Manage CEO household projects and tasks. 

  • Proactively anticipate and plan for meetings and daily needs such as coffee, meals, etc. 

  • Run errands for CEO, CEO’s family, and the office of the CEO. 

  • Regularly update and improve company assistant manuals and SOPs.  

  • Act as a liaison between the CEO and all third-parties to ensure that they have what they need to guarantee productivity and support.  

  • Provide excellent hospitality to CEO, visitors, and internal stakeholders. 

  • Diligently provide support to the executive to guarantee they are productive, efficient, and effective, using time and resources to the fullest. 

  • Act as a gatekeeper to minimize distractions and effectively save time. 

  • Handle sensitive and confidential information with the utmost discretion.  

  • Maintain a high level of professionalism and integrity in all interactions.  

  • Conduct research and compile data to support decision-making processes.  

  • Prepare and edit correspondence, reports, presentations, and other documents.  

  • Prepare presentations and communications for and / or on behalf of CEO.  

  • Coordinate with various departments to ensure project deadlines are met.  

  • Facilitate effective communication and collaboration across the organization. 

  • Maintain and manage projects, files, documents, and tasks for the CEO through tools like Asana, SharePoint, etc.   

  • Keep all files and documents highly organized and easy to get to.  

  • Maintain and update CEO preferences, workflow, contacts, etc. in key documents and software. 

  • Do whatever needs done and assigned by the Senior Executive Assistant.  

Knowledge, Skills and Abilities Required 

  • Always proactive and driving results with the ability to be one step ahead.  

  • Strong gift of hospitality and not prone to gossip.  

  • Extremely fast paced while having a strong attention to detail.  

  • Proficient with Asana, PowerPoint, Excel, and other tech tools. 

  • Proactive, self-managed, and driven by performance.  

  • Loyal, trustworthy, and a good culture fit acting discreet and professional. 

  • A ton of common sense with a desire to learn and grow.  

Qualifications 

  • 3+ years of related work experience. 

  • Project management driven and highly organized. 

  • Strong research skills, utilizing AI and technology. 

Job Benefits 

  • Health, Dental, Vision, Life, Holiday and Paid Time Off. 

  • Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment.  

  • High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment. 

LIFE SURGE is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs. 

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