Property Manager

3 months ago

New York, United States BLUMENFELD DEVELOPMENT GROUP, LTD Full time
Job DescriptionJob Description

PROPERTY MANAGER (“PM”)

Full Time / NY, NY

Commercial Real Estate firm located in New York, has an immediate need for a Property Manager. This position reports to the Director of Property Management (DPM) and has the responsibility for the ongoing operations of his/her respective property/portfolio. The PM is responsible for the professionally managed organization, maintaining property values, establishing and meeting operating budgets, developing a skilled and qualified management team, and maintaining good relationships with tenants, government agencies, vendors, and clients.


Responsibilities:

Property Performance:

  • For East River Plaza – Weekends are mandatory.
  • Create Annual Operating Budget for the properties.
  • Monitor the budget and send out monthly variance reports, track financial performance, and ensure that financial goals and budgets are met.
  • Responsible for the efficient and cost-effective operation of respective properties.
  • Create checklists for the operation of staff and third-party vendors.
  • Maintain a list of local and state requirements and permits.
  • Track all mandated sign offs.
  • Work with Property 3rd party consultants, managing outside vendors and maintenance contracts.
  • Meet with Tenants at a minimum of 1 time per month.
  • Send out PM surveys to Tenants.
  • Approve and code all Property Invoices

Purchase Order:

  • Use Company standard Procurement Process to issue PO’s for property operations
  • Preparation and Processing of Purchase Orders /Check Requests on company software
  • Prepare leveling sheets and requests for bids for annual maintenance contracts, and Capital Items
  • Reviews and organizes all information pertaining to specific work, vets’ contractors to ensure the scope is complete, and classifies work (i.e, Cape Ex/ R&M/Warranty)

Planning:

  • Develop an Annual Management Plan and 5-year capital plan which includes goals for the management department.
  • Reviews with support staff to ensure compatibility with overall goals and requirements.
  • Annual and monthly reviews with Staff
  • Conduct One on Ones with staff to review forecast of building issues.
  • Supports the Property Managers in the implementation of their plans.
  • Work with BDG Architecture and Construction to Review, comment, and supervise tenant fit-out, base building, and site construction projects.

Leadership:

  • Holds group meetings with all staff and creates backup between properties.
  • Sets and articulates the direction for management practices.
  • Builds and maintains effective working relations between property management staff and other BDG departments.

Inspections:

  • Use PM software and ensure all building equipment is defined in the system.
  • Create and implement schedules in the system.
  • Maintain the system to confirm all maintenance is done timely and correctly.
  • On a routine basis (both day and night) the PM will conduct spot check inspections of all BDG properties, photo document same, note deficiencies, forward an action plan, and execute same in a timely fashion.
  • Establishes and oversees all PM schedules and tracks their completion. Audits PM program including reporting.

Staff Development:

  • Provides a positive work environment for employees.
  • Provides on-the-job and formal management training and coaching, where needed, to improve skills.
  • Participates in the development of training plan consistent with BDG’s needs.
  • Ensures that site and property office procedures are efficient, appropriate, automated where possible and maximize computer resources.

Communication:

  • Meet with Staff regularly, maintain a formal communication program for the management team for which PM is responsible.
  • Meet with Director of Property Management Regularly
  • Meet with Owners monthly to establish and plan for each portfolio.
  • Meet with tenants on a regular basis.

Records:

  • Keep Files organized and easy to track.
  • Use company file system to insure all files are shared throughout the company.
  • Keep bills and invoices together Ensures that adequate records are well organized, maintained and up to date on all the properties for which the PM is responsible. Ensures that adequate records are kept of communications with investors, owners, tenants, agencies, and clients.

Mechanical/Building Knowledge

  • Has a general understanding of HVAC and Boiler Systems
  • Has experience in Elevator upgrades and maintenance contracts.
  • Has installed new roofs and has experience in maintaining warranty.
  • Has procured and implemented Security contracts.
  • Having hands on Mechanical experience is a plus.


Requirements:

  • Excellent communication and interpersonal skills.
  • Detail oriented and highly organized.
  • Strong customer service skills.
  • Skilled in time management and the ability to prioritize tasks.
  • Excellent critical thinking and problem-solving skills
  • Weekend availability a must.
  • 5+ years’ experience.
  • Knowledge of Yardi, Site Comply, DOB Now


Company Benefits:

Employee contributions and waiting periods may apply:

  • 401(k)
  • Medical
  • Dental
  • Life and Accidental Death Insurance
  • Short and Long-Term Disability Insurance
  • Flexible Spending Account
  • Health Reimbursement Account


Blumenfeld Development Group, Ltd. is an Equal Opportunity Employer.

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