![Growing Minds Behavioral Health](https://media.trabajo.org/img/noimg.jpg)
AR / Billing / Office Manager/ ABA Billing Specialist
1 month ago
This role offers a diverse range of responsibilities, providing an excellent opportunity for growth and professional development. If you have the required skills and a proactive mindset, we encourage you to apply.
Supervisory Responsibilities:
- Oversee the daily work activities of the office
- Handles or assist with the discipline and/or termination of employees in accordance with company policy
- Weekly Billing
- Generate and process weekly billing reports accurately and efficiently.
- Monthly Audits of All Billing
- Conduct monthly audits to ensure accuracy and compliance with billing
procedures.
- Conduct monthly audits to ensure accuracy and compliance with billing
- Authorization Management
- Manage the input of authorizations, both initial and ongoing. Submit treatment
plans to Tricare and Medicaid for approval.
- Manage the input of authorizations, both initial and ongoing. Submit treatment
- Report Due Dates
- Monitor and manage authorization dates to stay ahead of report due dates.
- Communication Management
- Relay conversations and emails between different departments, particularly
with Missing Piece, and follow up as necessary.
- Relay conversations and emails between different departments, particularly
- Documentation Submission
- Submit necessary documents to Missing Piece, ensuring completeness and
accuracy.
- Submit necessary documents to Missing Piece, ensuring completeness and
- Budget Management
- Assist in the management of the office budget, tracking expenses and ensuring
financial goals are met.
- Assist in the management of the office budget, tracking expenses and ensuring
- Scheduling Assistance
- Assist with scheduling tasks as needed, optimizing efficiency in daily
operations.
- Assist with scheduling tasks as needed, optimizing efficiency in daily
- Payroll Processing
- Complete bi-weekly payroll processing accurately and in a timely manner.
- Staff Communication
- Send session note reminders to staff prior to the end of the pay cycle.
- Client Interaction
- Manage client conversations, ensuring a high level of customer service.
- Google Drive Management
- Organize and manage files on Google Drive for efficient data retrieval.
- Onboarding and Rate Negotiations
- Assist with onboarding processes and rate negotiations for new staff.
- ADP and Tax Responsibilities
- Handle payroll-related tasks using ADP. Manage tax documents and
obligations for out-of-state employees.
- Handle payroll-related tasks using ADP. Manage tax documents and
- Accountant Communication
- Maintain communication with the accountant to address financial queries and
requirements.
- Maintain communication with the accountant to address financial queries and
- Hiring Ads Management
- Oversee the creation and management of hiring ads.
- Practice Management Software
- Enter new clients and staff into the practice management software.
- Staff and Client Status Management
- Set staff/clients to inactive status as needed.
- Session Note Organization
- Organize session notes for easy access and reference.
- Ensure Contract Compliance
- Ensure all staff adhere to contractual hours/policies/procedure.
- Work with Scheduler to ensure billable hours are maintained for clients and
hit budget requirements.
- Ensure Contract Compliance
- Ensure all staff adhere to contractual hours/policies/procedure.
- Work with Scheduler to ensure billable hours are maintained for clients and
hit budget requirements.
- Onboarding
- Resume review, setting up interviews, conducting interviews, sending
contracts, orientation trainings (practice management software, procare, slack,
mandated reporter, telehealth), - RBT certifications: eprep, tricare, background checks
- Resume review, setting up interviews, conducting interviews, sending
- Session Note Writing
- Additional Duties
- Undertake other duties as assigned by the supervisor.
Ability to learn new material quickly;
Proactive self-starter; able to work independently;
Knowledge of office management procedures;
Excellent communication and interpersonal skills;
Strong organizational skills and attention to detail;
Effective time management with a proven ability to meet deadlines;
Proficient with Microsoft Office and Google Drive
Preferred Skills/Abilities:
Background in Billing
Education and Experience:
High school diploma or equivalent required. Associate degree in office administration or
similar preferred.
At least one year of experience in a similar role or with similar responsibilities.
Physical Requirements:
Must be able to sit in front of a computer for extended periods.
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