Senior Capture and Proposal Manager

1 month ago

Arlington, United States Pivot Path Solutions Full time
Job DescriptionJob DescriptionBased in the Washington, D.C. Metro area, Pivot Path Solutions, LLC is a government contracting and management consulting firm that offers enterprise IT solutions, strategic planning, organizational development, and business transformation services to help customers adapt and thrive in changing market conditions. We bring passion, sincerity and integrity to every product and service we provide to our customers. Pivot Path Solutions is currently seeking an experienced and detail-oriented Senior Capture/Proposal Manager to join our team. The Senior Capture/Proposal Manager will be responsible for overseeing the entire proposal development process, from initial capture planning to final submission. This role requires a blend of strategic thinking, meticulous capture management, and exceptional writing skills to produce high-quality, compelling proposals that win new business. The ideal candidate will have extensive experience in proposal writing in the federal contracting space. This is a hybrid position requiring the candidate to visit the corporate office in Northern Virginia on a monthly basis or as needed.

Key Responsibilities:

Capture Management: 

  • Use government procurement databases such as GSA eBuy, SAM.gov, GovWin, FPDS, and other relevant tools to identify and qualify new business opportunities.
  • Monitor and analyze market trends, customer needs, and competitor activities to inform capture strategies.
  • Maintain an active pipeline of potential opportunities and track their progress through the capture lifecycle.
  • Conduct competitive analysis to understand the strengths and weaknesses of competitors and develop strategies to position the company effectively.
  • Facilitate meetings, briefings, and other engagement activities with government clients to demonstrate the company’s capabilities and value proposition.
  • Capture and document client needs, pain points, and feedback to tailor proposals accordingly.
  • Lead the bid/no-bid decision process for identified opportunities, presenting findings and recommendations to senior leadership.
  • Transition capture efforts seamlessly into the proposal development phase, ensuring that all gathered intelligence and strategies are effectively incorporated into the proposal.

Proposal Management:

  • Lead and manage the end-to-end proposal development process, including planning, scheduling, and coordinating all proposal activities.
  • Develop proposal plans, outlines, and compliance matrices to ensure proposals meet all solicitation requirements.
  • Facilitate proposal kick-off meetings, status updates, and color team review sessions.
  • Coordinate with cross-functional teams, including business development, technical, legal, finance, and other subject matter experts, to gather necessary information and inputs.
  • Manage proposal schedules and deadlines, ensuring timely delivery of high-quality proposals.
  • Oversee the production and submission of final proposal documents, ensuring compliance with client requirements and internal quality standards.
  • Conduct post-proposal reviews to gather feedback and identify areas for improvement.

Proposal Writing: 

  • Write, edit, and proofread proposal sections, including executive summaries, technical approaches, management plans, past performance, and resumes.
  • Lead the development and submission of responses to Requests for Information (RFI), Requests for Quotes (RFQ), and Requests for Proposals (RFP).
  • Develop compelling content that clearly articulates the company’s value proposition, differentiators, and win themes.
  • Ensure all written content is clear, concise, and tailored to the client’s needs and evaluation criteria.
  • Collaborate with graphic designers to develop visually appealing and informative proposal graphics and presentations.
  • Maintain a repository of proposal templates, boilerplate text, and other reusable content to streamline future proposal development efforts.

Qualifications:

  • Bachelor's degree in English, Communications, Business Administration, or a related field.
  • A minimum of 10 years of experience in proposal writing and management in the federal contracting industry.
  • Demonstrated success in managing and winning proposals, particularly those of significant size and complexity.
  • Excellent written and verbal communication skills, with a keen eye for detail and the ability to articulate complex ideas clearly and persuasively.
  • Strong project management skills, with the ability to manage multiple proposals simultaneously and meet tight deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management tools (e.g., SharePoint, Salesforce, or similar platforms).
  • Knowledge of proposal best practices and methodologies (e.g., Shipley, APMP) is highly desirable.
  • Ability to work independently and as part of a collaborative team.

What We Offer:

Pivot Path Solutions strives to attract, motivate, and retain the best people in the industry. Our benefits package reflects our continued commitment to our employees by prioritizing the health and well-being of each member. These benefits include:

  • Comprehensive benefits package, including health, dental, and vision insurance.
  • Generous Contribution on Dental and Vision Insurances 
  • 100% Employer Paid Group Life Insurance, Short Term and Long-Term Disability 
  • Safe Harbor 401(K) Plan
  • Health Saving Account (HSA) 
  • Healthcare Flexible Saving Account (FSA) and Dependent Care FSA
  • Education Reimbursement 
  • Employee Referral Program

U.S Citizenship  is required for this specific opportunity and all selected applicants will be subject to a government security investigation. This includes but not limited to; meeting the eligibility requirements for access to classified information and the ability to obtain a government-granted security clearance. Individuals may also be subject to a background investigation including, but not limited to criminal history, employment verification, education verification, drug testing, and creditworthiness.

Pivot Path Solutions, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, marital status, disability, veteran status, sexual orientation, or genetic information.

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