Admin/Accounting Assistant

1 month ago


Watertown, United States Redlinger Bros Plumbing & Heating Full time
Job DescriptionJob Description

Position Overview:

We are seeking a detail-oriented and organized person to join our team as an Admin/Accounting Assistant. The successful candidate needs to be professional and accurate while being able to multi-task. Additionally, the candidate needs to be a team player with strong communication skills and a yearning to grow and learn. If you are a motivated, reliable, and friendly individual, we would love to hear from you

Responsibilities:

Bookkeeping

  • Enter data into accounting software, maintain records and create reports and financial statements
  • Check accounting records for accuracy, tracking invoices and payments, and maintaining a system for organizing company documents.
  • Accounts Payable and Receivable, profit and loss statements
  • Maintains and assists with all job files, purchase orders, PO Books, and billings.
  • Organize, enter, scan, and file vendor invoices and ensure complete records and timely vendor payments.
  • Prepare invoices for payment and monthly reconciliation of vendor statements. Review PO job coding and ensure invoices have been entered in correct cost codes and have not gone over budget.
  • Support CFO with monthly and quarterly preparation of sales & use tax returns.

Office Administration

  • Office filing and supply purchases.
  • Copying, scanning, and filing records in an orderly manner within the system are essential.
  • Manage agendas/travel arrangements/appointments etc. for the upper management.
  • Manage and direct phone calls and correspondence (e-mail, letters, packages etc.)
  • Assists with weekly payroll and taxes
  • Provide administrative support to the management team
  • Manage and maintain calendars, schedule appointments, and coordinate meetings
  • Prepare and distribute correspondence, memos, and reports
  • Perform data entry and maintain accurate records
  • Assist with project coordination and follow-up on action items
  • Proofread documents for accuracy and completeness
  • Manage office filing systems and ensure documents are organized and easily accessible
  • Answer phone calls, take messages, and direct inquiries to the appropriate person

Qualifications:

  • Proven experience as an Admin Assistant, Bookkeeper or in a similar role.
  • Solid understanding of basic accounting principles.
  • Proficiency in accounting software. Foundation Software a plus
  • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy.
  • Ability to work independently and meet deadlines.
  • Strong communication and interpersonal skills.
  • Knowledge of Federal, State and local laws and regulations governing Employee Payroll

Full-time / Part-time Position – Position is full-time, but we are willing to work with the right person to accommodate schedule constraints.



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