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Office Assistant
3 months ago
Office Assistant
100% in the office
8:00a.m.-5:00p.m.
$19 - $20 / hour
Job Duties:
• Collect, sort, distribute and prepare mail, messages and courier deliveries;
• File and maintain electronic and physical file records;
• Greet visitors, determine nature of visit, direct visitors to appropriate destinations;
• Hear and resolve complaints from customers and public; assist with warranty claims;
• Operate telephone system to answer, screen and forward calls, provide information and take messages;
• Perform administrative support tasks such as preparing, translating, formatting, editing, and proofreading forms, invoices and other documentation;
• Prepare and distribute various documents via mail, email or fax;
• Data entry in various computer systems and applications;
• Assist with distribution, review, coding, processing, and entering various vendor invoices;
• Answer vendor questions and inquires; set up and maintain vendor accounts manage vendor accounts;
• Review and analyze records or documents, research project and vendor information;
• Prepare and update vendor and project information in various database systems; verify accuracy of data;.
• Review invoices and documentation of approval prior to processing payments; prepare expense reports;
• Communicate with homeowners and assist with questions and documents, as needed;
• Assist Senior Accounting Supervisor, General Manager and Office Manager as needed;
• Assist in preparation of various compliance reports;
• Act as liaison between corporate office and other satellite offices as needed;
• Run occasional errands;
• Support the administrative team in achieving their goals;
• Facilities maintenance: yard, dumpster, cleaning, stock supplies, office organization, etc.
• Various other tasks as assigned.
Requirements:
- Minimum of 2 years of administrative experience.
- Microsoft Office
- Prior construction experience.
Preferred:
- Bilingual
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
