Accounts Payable/Receivable Clerk

1 month ago

Gaithersburg, United States Innovative Consulting & Management Services Full time
Job DescriptionJob DescriptionDescription:

Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.


ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it’s about delivering on our commitments.


ICMS is looking for an experienced Accounts Payable and Accounts Receivable Clerk (AP/AR Clerk) to join our accounting department located in Gaithersburg, MD.


Essential Duties and Responsibilities:


The primary responsibilities of the position will include but not limited to:


  • Prepare work to be accomplished by gathering and sorting documents from vendors and related information.
  • Coordinate with Program Managers on Purchase Orders and resolve any discrepancies.
  • Obtain tax form W-9, Certificate of insurance (COI), ACH information from vendors. Track the COI and obtain the current from vendors.
  • Code Accounts Payable to proper accounts. Assign correct job and tracks job profitability.
  • Pay vendor invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
  • Process and reconcile credit card payments.
  • Obtain revenue by verifying transaction information, computing charges, and refunds, and preparing and emailing invoices, as required.
  • Prepare contract burn sheet and contract waterfall spreadsheet.
  • Verify accounts by reconciling statements and transactions.
  • Resolve account discrepancies by investigating documentation, issuing stop payments and adjustments.
  • Maintain financial security by following internal accounting control procedures.
  • Maintain financial historical records by filing accounting documents.
  • Support internal and external audit.
  • Contribute to team effort by accomplishing related results as needed.
  • Prepare ad hoc financial reports and schedule as required by the Management and Senior Accountant.
Requirements:

Qualifications and Skills:

  • High degree of accuracy and attention to detail
  • Proficient in QuickBooks desktop
  • Proficiency in mathematics
  • Great team player

Requirements:

  • Associate or bachelor’s degree in related field preferred.
  • Minimum one to two years of related work experience.


Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.

Work Hours: Monday-Friday, 8:30 am to 5:00 pm (Flexible)


Benefits:

  • Medical, Dental & Vision Insurance 100% covered for employee
  • Life and Accidental AD&D Insurance
  • 401K Retirement plan with 3% automatic contribution
  • Paid Government Holidays
  • Generous Vacation and Sick Leave

ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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