Office Administrator

2 months ago

Carmel, United States AlphaGraphics - US605 Full time
Job DescriptionJob DescriptionBENEFITS/PERKS:
  • Career path development
COMPANY OVERVIEW:
As an established leader in the Printing, Design, and Shipping industries our mission is to partner with small businesses and consumers and provide them with high-quality solutions that make life easier.

AlphaGraphics Carmel is actively seeking an Office Administrator / Receptionist to join us full-time.

More than anything, were looking for highly collaborative and dependable teammates who are driven by the opportunity to contribute to the success of a local business. We are a small, passionate, and fast-paced team that is fully invested in the success of our company, and we value contributions from each team member.

The Office Administrator / Receptionist is the front line of communication for the Business Center and must build rapport with walk-in, phone, and Internet-referred customers; therefore, he or she should have a professional appearance and genuine concern for customers.

While this role is not specifically a design or production role, you will need to be able to conceptualize and communicate optimal design options as well as operate some production equipment at times. Experience with design and/or production at a print or sign shop is preferred.

Your primary duties will include answering customer phone calls/emails and managing sales transactions.

WHAT WE EXPECT OF YOU:

Specific responsibilities include:
  • Accurately processes callers through the phone system. Transferring calls, parking calls on the answering service.
  • Identifies the customer and his/her project through a few questions:
    • What project are you working on today?
    • Do you have an account with us?
  • Follows up on estimates and orders.
  • Handles cash, check, or credit card transactions and deposits at front counter.
  • Notifies customers when order is completed.
  • Handles customer complaints, forwards to management when appropriate.
  • Maintains front counter cleanliness, preparedness checklist.
  • Maintains front counter filing systems.
  • Logs new customer contacts for future follow up.
  • Takes complete messages for team members.
  • Refers customers to inside sales rep when appropriate.
  • Interact with clients in person, over the phone, via email, messaging, etc.
  • Understand AlphaGraphics products, services, capabilities, & pricing.

  • Office Administrator Receptionist

    4 months ago

    Carmel, United States AlphaGraphics Full time

    BENEFITS/PERKS: Career path development COMPANY OVERVIEW: As an established leader in the Printing, Design, and Shipping industries our mission is to partner with small businesses and consumers and provide them with high-quality solutions that make life easier. AlphaGraphics Carmel is actively seeking an Office Administrator / Receptionist to join us...

  • Front Office Sales and Administrative Coordinator

    6 days ago

    Carmel, United States Carmel Music Academy Full time

    Company DescriptionMusic School with great teachers and great students.. We teach music lessons in Guitar, Piano, Voice, Violin, Bass, Drums, Ukulele, Bands, Ensembles, Early Learning Programs and More.Our staff loves our supportive environment, and students thrive with our unique programs. Carmel Music Academy is an award-winning team with 13 years of...

  • Front Office Sales and Administrative Coordinator

    2 weeks ago

    Carmel, United States Carmel Music Academy Full time

    Company DescriptionMusic School with great teachers and great students.. We teach music lessons in Guitar, Piano, Voice, Violin, Bass, Drums, Ukulele, Bands, Ensembles, Early Learning Programs and More.Our staff loves our supportive environment, and students thrive with our unique programs. Carmel Music Academy is an award-winning team with 13 years of...

  • Leasehold Support Officer

    1 week ago

    Carmel Hamlet, New York, United States CRA GROUP LIMITED Full time

    Job Title: Leasehold Support OfficerJob Summary:The Leasehold Support Officer will provide a comprehensive support service within the Leasehold Services team, covering a range of administration support activities and delivering an efficient and effective leasehold transactional service.Key Responsibilities:Provide administrative support to the Leasehold...

  • Leasehold Support Officer

    21 hours ago

    Carmel Hamlet, New York, United States CRA GROUP LIMITED Full time

    Job DescriptionJob Summary:The Leasehold Support Officer will provide a comprehensive support service within the Leasehold Services team, covering a range of administration support activities and delivering an efficient and effective leasehold transactional service.Key Responsibilities:Provide administrative support to the Leasehold Services team, including...

  • Commercial Cleaning Team Leader

    3 months ago

    Carmel, United States Office Pride Full time

    A team leader manages and performs all cleaning functions. They oversee projects, various tasks, and supervise the day-to-day performance of cleaning staff to insure the job is done according to Office Pride Standards. Team leaders will perform administrative tasks such as submitting a nightly report and mileage reports. Team leaders act as motivators,...

  • Property Administrator

    1 month ago

    Carmel, United States Independence Village Full time

    Job DescriptionJob DescriptionProperty AdministratorIndependence Village of CarmelFull TimeThe Property Administrator will perform and/or oversee all office activities of a senior residential community. This role is responsible for maintaining an accurate reporting system of resident accounts and office processes within assigned timelines. The Property...

  • Property Administrator

    3 days ago

    Carmel, Indiana, United States Independence Village Full time

    Job SummaryWe are seeking a highly skilled and experienced Property Administrator to join our team at Independence Village. As a key member of our community, you will be responsible for overseeing all office activities and ensuring the smooth operation of our senior residential community.Key ResponsibilitiesManage and maintain accurate reporting systems for...

  • Administrative Assistant

    2 months ago

    Carmel, United States Blue and Company Full time

    Job DescriptionJob DescriptionAdministrative Assistant - CarmelBlue & Co. is more than a CPA advisory firm: We’re a community and we take care of our own. That’s what our mission and culture are all about — empowering employees to live their best lives both inside and outside of work.At Blue, our professionals embody more than just technical skills....

  • Administrative Assistant

    3 weeks ago

    Carmel, United States Blue and Company Full time

    Job DescriptionJob DescriptionAdministrative Assistant - CarmelBlue & Co. is more than a CPA advisory firm: We’re a community and we take care of our own. That’s what our mission and culture are all about — empowering employees to live their best lives both inside and outside of work.At Blue, our professionals embody more than just technical skills....

  • Administrative Coordinator

    1 week ago

    Carmel, Indiana, United States Christian Career Full time

    Job SummaryChristian Career is seeking a highly skilled and bilingual administrative assistant to support the smooth operation of our organization.Key ResponsibilitiesProvide exceptional customer service to clients and healthcare professionalsSchedule appointments and manage clinician's schedulesHandle administrative tasks, including data entry and...

  • Administrative Assistant

    7 days ago

    Carmel, United States Blue and Company Full time

    Job DescriptionJob DescriptionAdministrative Assistant - Audit -Carmel, IN Blue & Co. is more than a CPA advisory firm: We’re a community and we take care of our own. That’s what our mission and culture are all about — empowering employees to live their best lives both inside and outside of work. Blue is proudly named as a “#1 Best Place to Work”...

  • Operations/Administrative Assistant

    1 month ago

    Carmel, United States Valeo Financial Advisors LLC Full time

    Job DescriptionJob DescriptionValeo is in search of a positive and service-oriented Operations Assistant to support the complex administrative needs of our headquarters in Carmel, Indiana. This position includes a blend of general office administration and receptionist duties to ensure efficient daily operations. The ideal individual will possess a positive...

  • Administrative Assistant

    4 days ago

    Carmel, United States Blue and Company Full time

    Job DescriptionJob DescriptionAdministrative Assistant - Audit -Carmel, INBlue & Co. is more than a CPA advisory firm: We’re a community and we take care of our own. That’s what our mission and culture are all about — empowering employees to live their best lives both inside and outside of work. Blue is proudly named as a “#1 Best Place to Work” in...

  • Administrative Support Specialist

    2 days ago

    Carmel, Indiana, United States Carmel Clay Schools Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Carmel Clay Schools. As an Administrative Assistant, you will provide critical support to our staff and students, ensuring the smooth operation of our administrative functions.Key ResponsibilitiesProvide administrative support to our staff, including...

  • Legal Administrative Assistant

    1 week ago

    Carmel, Indiana, United States Stark and Stark Full time

    Legal Administrative AssistantStark & Stark is in search of a Legal Administrative Assistant to support our operations. The successful candidate will possess exceptional organizational skills, attention to detail, and the ability to manage various tasks effectively in a dynamic work environment.Key Responsibilities:Oversee client onboarding, collect medical...

  • Senior Practice Administrator

    1 month ago

    Carmel, United States Axia Women's Health Full time

    At Axia Women’s Health, recognized as a Great Place to Work for a 3rd year in a row, our vision is to lead the way in improving women's health. At the core of achieving this is a caring, connected, and progressive community of 500 providers across nearly 200 women's health centers in New Jersey, Pennsylvania, Indiana, Ohio, and Kentucky. The rapidly...

  • Senior Practice Administrator

    1 month ago

    Carmel, United States Axia Women's Health Full time

    At Axia Women’s Health, recognized as a Great Place to Work for a 3rd year in a row, our vision is to lead the way in improving women's health. At the core of achieving this is a caring, connected, and progressive community of 500 providers across nearly 200 women's health centers in New Jersey, Pennsylvania, Indiana, Ohio, and Kentucky. The rapidly...

  • Office Coordinator

    1 week ago

    Carmel, Indiana, United States Genesis Global Group Full time

    Job OverviewThe Office Coordinator will deliver essential administrative and operational support to the Corporate division. Responsibilities encompass general clerical tasks, reception duties, and assistance with project-oriented assignments. This role typically follows a Monday to Friday schedule, with hours from 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM.Key...

  • Business Administrator

    17 hours ago

    Carmel, Indiana, United States Blue and Company Full time

    Job Description**Job Summary**Blue and Company is seeking an experienced Full-Charge Bookkeeper to join our team. As a key member of our financial operations team, you will be responsible for maintaining the company's financial resources and supporting our business operations.Key Responsibilities:Perform month-end and year-end closing process, including...