Administrative Coordinator

3 weeks ago

Glenside, United States Arcadia University Full time
Job DescriptionJob Description

Job Description: The Administrative Coordinator provides support for effective business operations to the School of Education. The position serves as the primary contact for visitors to the main office. The coordinator supports the finance and business functions of the school: procurement, contracts. Supervises and trains student assistants in office management and supports department staff and faculty project requests. Supports the processes of school communications, programs and events. Reports to Administrative Manager in the School of Education.

Location: Glenside

Responsibilities:

  • Performs the tasks to secure and process purchase orders, check requests and payment verification processes.
  • Performs necessary tasks for processing of faculty contracts, alternate work assignments and independent contractor agreements.
  • Routes external contracts through the administrative processes.
  • Support the office functions for necessary supplies, equipment and material orders.
  • Supports the hiring and onboarding processes of school.
  • Supports effective communication to the school community. Sends communication announcements to students through email and CANVAS.
  • Maintains the information of the School CANVAS community and two student CANVAS communities. Supports the social media platforms of the school. Supports the maintenance of web content for the school.
  • Supports event planning and coordinates the set up with university departments (catering, IT, Public Safety, Mail and Print, University Relations).
  • Facilitates logistics and technical support for face to face or virtual school meetings and school events.
  • Supports school data requests and collection requirements of the school by reports, collection and filing of documents.

Qualifications:

  • Interpersonal and customer service skills
  • Effective communicator in written and verbal
  • Strong analytical skills and ability to think critically
  • Detail oriented
  • Able to organize and plan effectively
  • Data entry experience
  • Proficient Google suite, Microsoft
  • Experience with CANVAS or similar learning platform.

Application Instructions:

  • Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received, communication will generally be limited to candidates selected for additional consideration.
  • Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based educational experience by placing students at the center. The Institute of International Education has ranked Arcadia first nationally in study abroad for 10 of the last 13 years, and the Princeton Review has ranked Arcadia among the "Best in the Northeast" for eight consecutive years. The University's Physical Therapy and Physician Assistant programs are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and among the "most innovative," and "best value" colleges. Arcadia promises a distinctively global, integrative, and personal learning experience that prepares students to contribute and lead in a diverse and dynamic world. Through its community of practice and commitment to Justice, Equity, Diversity, and Inclusion (JEDI) and to combating anti-Black Racism, Arcadia has made facilitating a safe and welcoming environment a priority. Learn more about our vibrant community at www.arcadia.edu.


Our belief and experience is that there is strength in diversity and we are committed to building a welcoming and inclusive environment for students and employees alike. We are a community built on varied experiences and perspectives that benefits from open-minded discussion and cultural humility. Guided by our University's values, we are committed to justice, equity, diversity and inclusion, and we are working towards dismantling anti-Black racism/white supremacy and other forms of interpersonal and systemic discrimination and oppression.

We welcome candidates who can contribute to the diversity and excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values. in their work.

At Arcadia University, our JEDI principles (Justice, Equity, Diversity, and Inclusion) are the foundation of our highly regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates of diverse backgrounds and abilities. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

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