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Outreach and Admissions Assistant

5 months ago

Dayton, United States DYNAMIC EDUCATIONAL SYSTEMS INC Full time
Job DescriptionJob Description

Position Title: OA Clerk

Classification: Non-Exempt

Reports To: Outreach and Admissions Manager

Shifts available:

  • 1st: 8am-5pm

Pay Range: $17.20

About Dayton Job Corps

Job Corps’ national mission is to educate and train highly-motivated young people, ages 16-24, for successful careers in the nation’s fastest-growing industries. Here at Dayton Job Corps Center, we support their mission by teaching eligible young people, the skills they need to become employable and independent, and place them in meaningful jobs or further education. Students here have access to room and board while they learn skills in specific training areas for up to three years. The program helps them to complete their high school education, trains them for meaningful careers, provides transitional support services, and assists them with obtaining employment. Job Corps graduates either enter the workforce or an apprenticeship, go on to higher education, or join the military.

Purpose: Performs a variety of clerical and administrative duties in compliance with government and management directives.

Your Responsibilities:

Complies with all management, corporate, and government directives and standard operating procedures.

Models, mentors, and monitors a positive normative culture.

Handles routine matters personally and routes non-routine business to proper staff for consideration.

Maintains the monthly calendar of activities and appointments.

Acts as the centralized point of contact for new Job Corps prospects.

Schedules prospects to attend information sessions.

Provides information packets to interested prospects, parents, and community.

Acts as the liaison between contract management and other staff.

Maintains the correspondence control log, receives incoming and outgoing mail, and provides follow up on dates for action items.

Performs a variety of clerical and administrative duties; prepares special reports; maintains files, records, and statistical data; makes travel arrangements, etc., as required.

Performs secretarial duties, including data entry, dictation, and typing of correspondence and other materials.

Maintains appropriate stock of office supplies.Maintains a filing system for all program manuals, directives, DESI procedures, and other program documents.

Maintains accountability of staff, properly adheres to safety practices, and performs safety inspections in areas of responsibility


Requirements

Education: High school diploma or GED

Experience: Two years of related secretarial experience

Skills/Abilities:

  • Ability to promote the Career Success Standards (CSS) by modeling appropriate behaviors, mentoring students when necessary, and monitoring both positive and negative behaviors through interventions

  • Strong organizational skills

  • Excellent verbal and written communication skills

  • Computer proficiency

  • Ability to type 50 words per minute

  • I-9 documentation required to verify authorization to work in the United States

  • Ability to pass pre-employment drug test and background check

Additional Requirements: Must have valid driver's license and adequate vehicle insurance coverage.

This job description is not a comprehensive listing of all duties or responsibilities that are required for this position and may be updated. In the event of change of duties, the employee will be notified.

Living Dynamic

We believe that every role matters and that every customer, both internal and external, should feel empowered to be the best that they can be. Dynamic Workforce Solutions is a place where passion meets purpose and results in excellence.

Diversity is at the heart of our business. It is key to our people’s passion for serving individuals and communities who seek to build a stronger workforce. We strive to create a work environment that provides all our team members with equal access to information, development, and opportunity. Furthermore, our commitment to diversity and inclusion is deeply rooted in the values instilled by our Four Cornerstones and commitment to Extreme Customer Service. We recognize that differences in age, race, gender, nationality, sexual orientation, physical ability, thinking style and background bring richness to our work environments. Such differences help us connect better with the workforce development needs of people we serve in our communities. We believe that attracting, developing, and retaining a base of employees that reflects the diversity of our customers is essential to our success.

EXPERIENCE EXTREME CUSTOMER SERVICE

Equal Opportunity Employer

Dynamic Workforce Solutions is an equal opportunity employer/program and auxiliary aids and services are available upon request to individuals with disabilities.