Payroll & Grant Accounting Specialist

Job DescriptionJob Description

Emphasizing our historic and continuing commitment to Asian and Pacific Islander communities, the East Bay Asian Local Development Corporation (EBALDC) works with and for all the diverse populations of the East Bay to build healthy, vibrant and safe neighborhoods through community development.

EBALDC is a first-generation social enterprise founded in 1975 that has consistently generated >75% of our revenue from earned income. Our businesses and programs generate revenue to support sustained social impact. We oversee a diverse range of businesses and programs, including real estate development, property management, social services, and professional services, some of which are corporate operations and others are operated as subsidiaries and through partnerships with public and private partners.

EBALDC is dedicated to building a culturally diverse and pluralistic organization committed to working in multicultural communities, and strongly encourages minorities, people of color and women to apply for our employment opportunities. EBALDC is an equal opportunity employer and makes employment decisions on the basis of merit, including the applicant’s ability to champion EBALDC mission, values and organizational culture. EBALDC wants to have the best available persons in every job. EBALDC policy prohibits unlawful discrimination on any basis protected by federal, state or local law or ordinance or regulation.

For more about our accomplishments and our mission, please visit: www.ebaldc.org

East Bay Asian Local Development Corporation (EBALDC) is seeking a regular Full-time Payroll Specialist located in Oakland, CA.

Summary: Reporting to the Controller with a dotted line to the Senior Project Manager, the Payroll & Grant Accounting Specialist will manage all day-to-day grant accounting operations of the community building grants administration, payroll, and benefits administration functions. 

Key Duties & Responsibilities:

Grant Accounting Duties and Responsibilities

• Assist in tracking of net assets released from restrictions 
• Maintain financial records for each program, grant and project in a manner that facilitates funder reports and requirements
• Identify and updated reports in order to apply wages and expenses
• Follow cost allocation principles and maintain current and accurate allocation methodology Provide accurate and timely reporting on the financial activity of individual programs to program managers 
• Assist in all financial, project/program and grant accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate and foundation grants 

Payroll And Benefits Administration Duties & Responsibilities

• Process payroll for approximately 150 employees and ensure full compliance with federal, state, and local regulations, enforce adherence to requirements and advise management on needed actions
• Handle the administration of the electronic timekeeping system. Monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service. Ensure all employees are adhering to the company time off policy and procedures
• Update HRIS with payroll, demographic, and benefits data such as status changes, health benefits, taxes, direct deposit, addresses, retirement contributions, garnishment, loan, etc
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
• Resolve payroll and benefits discrepancies by collecting and analyzing information; collaborates with HR and benefits broker as needed
• Provide payroll and benefits information by answering questions and requests; collaborates with HR and benefits broker as needed
• Maintain payroll and benefits operations by following policies and procedures; reporting needed changes to management and collaborating with HR to ensure alignment
• Maintain employee confidence and protect payroll operations by keeping information confidential
• Establish/maintain employee records; ensure that employee changes, including demographic, payroll, compensation and benefits changes, are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policy including compliance with federal/state/local regulations 
• Track and record all employee additions, terminations, status changes, benefits changes, or changes to other personal information as they relate to necessary payroll records including employee payroll or benefits records or other data as required
• Maintains accurate data in the HRIS tool 
• Keep updated with current changes in local and state policies that impact EBALDC payroll processes. Notify HR when changes or updates to internal policies are needed to ensure compliance with the latest regulations, and ensure these updates prevail over the current handbook
• Maintain continuous communication with HR to ensure accurate administration and documentation of payroll, employee leaves, data entry, and benefits enrollment. 
• Reconcile allocation and grant reporting
• Submit retirement contribution after each pay period
• Submit health insurance invoices and process reconciliation
• Calculate and process Final check requests
• Annual year end administration including W-2, 1099, and 1095 creation and distribution
• Annual compliance reporting including but not limited to EEOC, CA Pay Data Reporting benefits census, 5500, required notices, non-discrimination testing, SF HCSO

Required Knowledge, Skills, & Abilities: 

• Demonstrated 5+ years’ experience with accounting principles, practices, and systems related to payroll processing, benefits administration, and grant accounting. 
• Strong understanding of relevant laws, regulations, and compliance standards related to payroll, and benefits administration including tax laws and labor regulations. 
• Excellent attention to detail and accuracy in data entry and calculations. 
• Ability to maintain confidentiality and handle sensitive information appropriately. 
• Effective communication skills for collaborating with Accounting, HR, Neighborhood Collaboration, and other relevant departments. 
• Problem-solving skills to address any discrepancies or issues in payroll processing. 
• Time management skills to ensure payroll deadlines are met consistently. 
• Familiarity with payroll and benefits best practices and industry standards. 
• Ability to adapt to changes in payroll regulations and software updates. 
• Strong analytical skills to review and analyze payroll/benefits reports and data for accuracy. 
• Customer service orientation to assist employees with payroll inquiries or concerns. 
• Organizational skills to maintain HRIS records and documentation systematically. 
• Comfortable working independently as well as part of a team. 
• Experience using Paycom system is preferable. 

Physical Demands: 

• Prolonged periods of sitting at a desk or computer workstation while performing data entry, calculations, and other payroll-related tasks. 
• Continuous use of hands and fingers for typing, using a keyboard, and operating office equipment. 
• Occasional lifting and carrying of light objects such as files, documents, and office supplies. 
• Minimal physical exertion or strain, as the role primarily involves sedentary work. 

Salary Range:

$37.00 - $41.00 per hour 
 

Benefits and Other Information:

EBALDC offers excellent benefit. EBALDC pays up to 100% of employee premiums and 60% of dependent premiums for Medical, Dental, Vision, LTD and Life, EAP, Retirement, Paid Time Off, CA Paid Sick Leave, Holidays and Wellness Days off for all eligible employees.

**All candidates will be subject to a background check as a condition of employment**

Please NO PHONE CALLS

EBALDC is an EOE Employer

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