Accounts Payable Clerk
1 month ago
Job Description: This accounting position manages the payable systems and processes of the organization, assuring accurate and timely payments for all vendors. This position also works closely with the CFO and controller to establish annual expenditure budgets, forecast cash needs, analyze expenditures, establish and carry out payable processes, and ensure consistent compliance across all branches.
Ideal candidates should have a strong work ethic, be willing and able to address transaction needs of the entire procure-to-pay process, and also understand and/or be willing to learn the broader accounting functions of the organization across all areas. It requires a motivated, self-starting individual with strong computer skills, knowledge of accounting practices and systems, and excellent organizational skills. Candidate must be willing to work extended hours during the busiest time of the season.
Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions.
Job Responsibilities:
- Assemble, review and verify invoices and check requests
- Flag and clarify any unusual or questionable invoice items or prices
- Sort, code and match invoices
- Set invoices up for payment
- Enter and upload invoices into all accounting system
- Track expenses and process expense reports
- Prepare and perform check runs
- Post transactions to journals, ledgers and other records
- Reconcile accounts payable transactions
- Prepare analysis of accounts
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors and respond to inquiries
- Produce monthly reports
- Assist with month end closing
- Provide supporting documentation for audits
- Maintain accurate historical records
- Maintain confidentiality of organizational information
- Maintain Certificates of insurance and subcontractor W-9s.
- Assist in job set up.
- Assist in AR billing.
Required Skills:
- Excellent organizational skills and attention to detail.
- Reliable and trustworthy.
- Ability to prioritize tasks when needed.
- Ability to act with integrity, professionalism, and confidentiality.
- Strong analytical and problem-solving skills.
- Excellent verbal and written communication skills.
- Team work.
- Ability to meet deadlines.
- Proficient in Microsoft office suite or similar software.
- Strong Microsoft excel skills is a must.
- Must be able to learn other accounting software systems.
Education and Experience:
- BS degree in Accounting, Finance, or related field, or work experience preferred.
- One-three (1-3) years of directly related experience is a plus. Entry Level candidates welcome.
- Experience with tracking and supporting use tax compliance is a plus.
- Knowledge of accounts payable.
- Knowledge of general accounting procedures.
- Knowledge of relevant accounting software (e.g., Sage 100 Contractor).
- Proficient in data entry and management.
- Willing to train a well organized/motivated candidate.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization’s facilities.
Reports to: CFO
E-Verify: Hutch Paving uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
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