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Receptionist and Office Assistant

4 months ago

Newton, United States Park Aerospace Corp. Full time
Job DescriptionJob Description

Job Summary

Under the direct supervision of the Human Resources, the Receptionist & Office Assistant performs general office and administrative duties. The employee will be responsible for directing calls to appropriate associates, flow of correspondences, and assists management with various office duties when requested.

Essential Job Functions

  • Answers incoming phone calls and routes them to the appropriate party.
  • Answers phones for the President and other personnel as needed. Take messages or field/answer all routine and non-routine questions in a timely and pleasant manner.
  • Accurately records phone messages and information.
  • Greets customers and directs them to the appropriate department or employee.
  • Manages postage machine and copier maintenance and repairs.
  • Maintains general office supplies.
  • Schedules Interviews.
  • Prepares new employee files.
  • Verifies I-9 documentation and maintains book.
  • Assist HR in administrative duties.
  • Assist in set up of meeting rooms for visitors and employee events including audio visual equipment, food, and beverages, etc.
  • Assists management and other staff with various office/administrative duties when requested.
  • Scanning and maintaining Shipping and quality documents.
  • Schedule, organize, and plan complex activities such as meetings, travel, conference calls, and appointments.
  • Regularly review and maintain the EHS calendar.

Other Job Duties

  • Ad-hoc projects as needed.
  • Photocopy and fax information and documents as needed or requested.
  • Type and proofread general correspondence.
  • Compile and create expense reports.

  1. Education/Experience/Skills Required
  • At least 3 years office/clerical experience or related field is preferred.
  • Strong organizational, customer service and telephone skills.
  • Must be computer literate in the use of word processing, spreadsheet and desk top publishing software (Word, Excel, Power Point, Etc).
  • Must have excellent verbal and written communication skills and the ability to interact at all levels of the organization.
  • Must have knowledge of secretarial, office, and administrative procedures.

Physical Requirements

  • Individual required to be sighted (can be medically corrected), with clear verbal and written communications skills. Job includes lifting of product/supplies ranging from minimal to 25 pounds on an occasional basis. Individual will be required to be mobile, with bending, reaching, kneeling, stooping, and crouching.

Other Requirements

  • Occasional problem solving is required in this position.
  • Occasional decision making is required in this position.
  • Frequent computer use is required for this position.
  • This position performs work in a normal office environment.


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