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Executive Assistant

2 months ago

Naples, United States The Moorings Park Institute Incorporated Full time
Job DescriptionJob Description

Moorings Park is looking for an Administrative Assistant for the Executive Director. The Executive Assistant assists in providing office and administrative services support to the community management team. Position is responsible for word processing, maintaining community policies and forms, ordering of supplies, and maintaining administrative work areas.

Contributions:

  • Complete word processing requests for management team. Track assignments, coordinate monthly meetings to include distribution of agendas and presentations and maintain record of meeting minutes
  • Maintain and scan all resident file information
  • Prepares correspondence and reports, maintains files, sets appointment/meetings, screens phone calls, greets visitors, and sorts and distributes mail.
  • Maintains and coordinates calendar.
  • Maintain administrative office areas to include but not limited to copy room, mail room, office supply room, common computer location and other administrative designation areas. Report office equipment repairs to supervisor.
  • Comply with applicable federal, state and local laws, rules, and regulations; maintain knowledge of and follows all company policies and procedures.

Job Requirements:

  • Excellent oral and written communication skills in the English language required
  • During emergencies or natural disasters may be required to be on duty for the duration of the disaster.
  • High School Diploma or equivalent
  • Associates degree preferred
  • Two to Three years applicable experience
  • Certification in Microsoft office or equivalent experience preferred

Moorings Park ® Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best® workplaces through a culture of compassionate care for both our residents and our partners.

Simply the Best Benefits for our partners include:

  • FREE health and dental insurance
  • FREE Telemedicine for medical and behavioral health
  • Vision insurance, company paid life insurance and short-term disability.
  • Generous PTO program
  • HSA with employer contribution
  • Retirement plan with employer match
  • Tuition reimbursement program
  • Wellness program with free access to on-site gym
  • Corporate discounts
  • Employee assistance program
  • Caring executive leadership