Fixed Asset Specialist

4 months ago

City of Saint Peters, United States St. Charles Community College Full time
Job DescriptionJob Description

St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. At St. Charles Community College, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.

St. Charles Community College is seeking a full-time Fixed Asset Specialist who is responsible for tracking and recording college assets. Serves as project manager and coordinator for all campus moves. Maintains and develops surplus vendor relationships, creates and executes asset disposal strategies. Regularly engages in decision making for College asset transactions and surplus sales, personnel moves and College assets. Assist Purchasing Department with other duties as needed.


PRIMARY DUTIES AND RESPONSIBILITIES

  • Conducts surplus sales, including: researching and developing specifications; determining appropriate methods of solicitation via online surplus auction website; managing surplus auction website; soliciting bids; answering bidders' questions; coordinating bidders' visits to inspect property for sale; reviewing bid responses; and coordinating the pickup assets with successful bidder.
  • Serves as project manager and coordinates all moves and transfers of personnel, offices, classrooms and related furnishings with SCC departments, personnel, and contractors.
  • Keeps accurate College asset records in accordance with Board Policy and federal, state, and local law. Tracking, recording and updating all College assets using paper and computer records, performs periodic, monthly, and annual inventories of College assets; balances and reconciles monthly all new College assets against financial general ledger; prepares journal entries for proper charging of assets and annually prepares asset disposal report and recommendation for approval by the Board of Trustees.
  • Reallocates excess College assets throughout the College community and determines when assets will be considered surplus property and available for sale.
  • Advises and provides asset inventory policies, procedures, and updates appropriate forms, as needed.

MINIMUM QUALIFICATIONS

  • An Associates degree in Business Administration or Accounting with one or more years related experience or a High School diploma with three or more years related work experience.
  • Experience in using ERP integrated Asset/Purchasing/General Ledger system (Colleague or similar).
  • Knowledge of MS Office software and related office equipment
  • Well-developed oral and written communication skills. Ability to read, analyze and interpret financial reports.
  • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
  • Ability to effectively present information to top management, public groups, and/or board of directors.
  • While performing the duties of this job, the employee is frequently required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.

PREFERRED QUALIFICATIONS

  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
  • The ability to operate warehouse equipment including forklift and pallet jacks.

St. Charles Community College is an Equal Opportunity Employer.



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