![Siena Catholic Schools of Racine](https://media.trabajo.org/img/noimg.jpg)
School Administrative Assistant
1 month ago
John Paul II Academy is seeking a dependable, energetic and detail oriented Administrative Assistant to work in the school office. This is a year round, full time position.
Siena Catholic Schools of Racine comprises six elementary/middle schools and one high school that serve more than 1,600 students. Sharing your skills will guide the organization toward its goal of ensuring excellence in academics, nurturing faith formation, and developing healthy students.
Scope and Summary: The job of School Administrative Assistant may be a calendar or school year position, depending on the needs of the school site. Reports to and works under the supervision of the school site Principal and has primary responsibilities of providing general administrative support and greeting school patrons, including students, school families and visitors. Serves as a resource to students, school families, faculty & staff to provide general information on the policies, procedures and activities at the school site. Performs work under daily work pressures, successfully performing essential duties and responsibilities in an environment with constant interruptions.
Essential Duties & Responsibilities:
Greet parents, students, visitors, and staff in the main office and direct them as appropriate, providing necessary passes and maintaining security by following all procedures, including maintaining an accurate sign in log.
Follow and administer medical protocols for students, including storage and distribution of student medications, following HIPPA guidelines and safety regulations. Attend to ill/injured students, providing first aid as needed. Facilitate processing of accident/injury report when situations dictate this requirement.
Perform general office duties including answering multi-line phones, using public address systems, handling mail & postage, maintaining & assisting with the use of various office equipment, filing, generating correspondence, spreadsheets and completing data entry; updating phone system voicemail greetings as needed.
Ensure the school office reception area is neat and organized.
Coordinate verbal and written communication with the school system’s main office.
Maintain accurate paper and electronic records, including those for students and staff.
Track attendance and absences; use reporting software and generate reports for internal and external use
Assist with collection of fees as presented at the school office and coordinate transactions and recordkeeping with the school systems finance office.
Create and maintain comprehensive school site calendar.
Create weekly school site newsletter for weekly distribution, including sourcing information, writing, taking photos, editing and formatting.
Coordinate internal and external meetings appointments, events, workshops, seminars and special events
Attend meetings as requested
Handle other duties and projects, as needed.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High School Diploma or General Education Diploma (GED) is required and at least one year related experience in office administration and use of computer software. Ability to rapidly and accurately enter and retrieve computerized data. Prior successful experience working in Catholic education within a school office setting strongly preferred.
Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others ideas and contributing to building a positive team spirit. Demonstrated ability to work successfully with youth and the public.
Language Skills: Ability to communicate effectively verbally and in writing. Ability to respond to common inquiries from students, school families, staff or members of the public. Ability to read and interpret documents such as safety rules, operating instructions and policy/procedure manuals.
Organizational and Reasoning Skills: Highly organized and accountable; ability to apply common sense understanding to carry out instructions provided in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills: Proficiency in usage of database software, internet software, email and word processing software. Ability to proficiently use the following programs strongly preferred: PowerSchool, MS Word and Excel. Ability to type accurately and proficiently.
Other Skills and Abilities: Ability to appropriately communicate with students, school families, faculty/staff, and members of the public including vendors, law enforcement and other agencies. Ability to exercise good judgement and work in an environment with constant interruptions and minimal supervision. Ability to work longer hours, as needed.
Certificates, Licenses, Registrations: Certificates as determined by the school system including a valid Wisconsin Driver’s License and ability to obtain a valid CPR/First Aid card.
Physical Requirements (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
While performing the duties of this job, the employee is regularly required to:
Talk and hear.
Specific vision abilities include close vision.
The Employee is frequently required to:
Walk; sit, use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal; stand, stoop, kneel, crouch/crawl, and climb stairs.
The Employee must regularly:
Lift and/or move up to 15 pounds and occasionally up to 20 pounds from the ground or overhead.
Work Relationships & Scope
Reports to Principal. Frequent contact with school faculty and staff, students and school families. Occasional interaction with other Siena colleagues. Secures the approval of the Principal in making decisions when answers are not clear and further guidance or input is needed. This position may supervise student volunteers. All school employees have responsibility for supervising students and assisting in maintaining a safe environment.
Work Environment (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Work is performed in an indoor environment in a standard office/school setting setting. The noise level in the work environment is usually low to moderate and occasionally high. May be exposed to outdoor weather conditions and bloodborne pathogens.
-
School Administrative Assistant
2 weeks ago
Racine, United States Siena Catholic Schools of Racine Full timeJob DescriptionJob DescriptionSiena Catholic Schools is seeking a full-time, year-round School Administrative Assistant at John Paul II Academy.The job of School Administrative Assistant is a calendar year position. The Administrative Assistant reports to and works under the supervision of the school site Principal and has primary responsibilities of...
-
Administrative Assistant
2 months ago
Racine, United States Facility Gateway Critical Services Full timeJob DescriptionJob DescriptionSalary: Job Title: Administrative AssistantCompany: RPI Inc. Address: 2914 Carlisle Ave. Racine, WI 53404Department: AccountingReports To: ControllerSummary:RPI Inc. is seeking a highly organized and motivated Administrative Assistant to join our team. This is an entry-level position that provides a great opportunity to learn...
-
Racine, United States SC Johnson Full timeAdministrative Assistant, Facilities Administration Racine, Wisconsin Category: Administrative Job ID: 27367 SC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers – such as Raid, Glade, Ziploc and...
-
Racine, Wisconsin, United States S.C. Johnson & Son, Inc. Full timeSC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers - such as Raid, Glade, Ziploc and more, in virtually every country around the world. Together, we are creating a better future - for the planet, for future...
-
Administrative Assistant
1 month ago
Racine, United States Employment Service Connection, Inc. Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...
-
Receptionist Administrative Assistant
4 months ago
Racine, United States Employment Service Connection, Inc. Full timeJob DescriptionJob DescriptionWe are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone...
-
Bilingual Administrative Assistant/Recruiter
2 weeks ago
Racine, United States Halpin Staffing Services Full timeJob DescriptionJob DescriptionBilingual Administrative Assistant/RecruiterJoin Our Growing Team!Summary:We are seeking a bilingual administrative assistant/recruiter. This position offers flexibility and the opportunity to contribute to our company's success.Responsibilities:Provide general administrative support, including answering phones, data entry,...
-
Food Service Assistant
1 month ago
Racine, United States Prairie School Full timeFood Service Assistant Job Description: Our Food Service team seeks an energetic, outgoing professional to join our school in August 2024. This position is a part-time position daily, while school is in session, from 10:00 am- 2:00 pm. Essential Duties and Responsibilities: Wash dishes/trays by hand or dish machine Sweep and mop dining room/kitchen floors...
-
Administrative Manager
3 months ago
Racine, United States Mrs. Myers' Reading Room Full timeJob DescriptionJob DescriptionTitle: Administrative ManagerCompany Description:At Mrs. Myers' Education Services, we help children discover the joy of learning.We believe kids play to learn. We are dedicated exclusively to the care of children and families. Our teachers know that little bodies respond differently to learning through play. Our...
-
Education Assistant- St. Rita School
2 weeks ago
Racine, United States Siena Catholic Schools of Racine Full timeJob DescriptionJob DescriptionSt. Rita School, a Siena Catholic School, is seeking an outstanding Education Assistant to join our school family full time. This position will primarily work with 3k-5k students. This is school year only position.Siena Catholic Schools of Racine comprises six elementary/middle schools and one high school that serve more than...
-
Warranty Administration Manager
4 weeks ago
Racine, United States TWIN DISC, INCORPORATED Full timeJOB REQUIREMENTS: OUR HERITAGE BENEFITS YOUR FUTURE! Here at TWIN DISC, we have a proud history of developing and pioneering transmission and propulsion solutions for equipment that fuels the world. Over the years, we\'ve built a strong company that is centered on innovation and employee ingenuity, making us an industry leader and respected throughout the...
-
Warranty Administration Manager
4 weeks ago
Racine, United States Twin Disc Full timePosition Description OUR HERITAGE BENEFITS YOUR FUTURE! Here at TWIN DISC, we have a proud history of developing and pioneering transmission and propulsion solutions for equipment that fuels the world. Over the years, we've built a strong company that is centered on innovation and employee ingenuity, making us an industry leader and respected throughout the...
-
K-8 School Counselor
1 month ago
Racine, United States Siena Catholic Schools of Racine Full timeJohn Paul II Academy is seeking a full time Counselor for the 24/25 school year and beyond. Siena Catholic Schools of Racine includes six elementary/middle schools and one high school that serve more than 1,600 students. Sharing your skills will guide the organization toward its goal of ensuring excellence in academics, nurturing faith formation, and...
-
K-8 School Counselor
1 month ago
Racine, United States Siena Catholic Schools of Racine Full timeJob DescriptionJob DescriptionJohn Paul II Academy is seeking a full time Counselor for the 24/25 school year and beyond. Siena Catholic Schools of Racine includes six elementary/middle schools and one high school that serve more than 1,600 students. Sharing your skills will guide the organization toward its goal of ensuring excellence in academics,...
-
School Custodian 2nd Shift
3 months ago
Racine, United States Siena Catholic Schools of Racine Full timeJob DescriptionJob DescriptionSt. Catherine's High School is seeking a reliable, hard working custodian willing to work from 1pm-9pm during the school year, and 7a-2pm during the summer and when school is not in session. This is a year round position. Position Summary:The Custodian position is responsible for the long and short term cleaning and light...
-
System Administrator
3 months ago
Racine, United States Burlington Graphic Systems, Inc. Full timeJob DescriptionJob DescriptionWhy choose BGS?ESOP employee ownedFitness center on location (weights, full basketball court)Benefits after 90 daysJob SummaryResponsible for the installation, operation, and maintenance of computer systems and other technologies, such as communication systems. Duties include configuring hardware and software, setting up...
-
School Sign Language Interpreter
1 month ago
Racine, United States Soliant Full timeMinimum 1+ years intrepreter experience required.Job Details Position type: Full-Time Caseload: Middle School Pay range:$35+/hr; based on EIPA & experience Responsibilities: Provide ASL interpretation services during classroom instruction, school activities, meetings, and other educational settings to ensure effective communication for student Interpret...
-
K-8 School Principal
1 month ago
Racine, United States The Ladders Full timeSiena Catholic Schools of Racine is seeking a Principal for John Paul II Academy. John Paul II Academy School is a 4K-8th Elementary/Middle School located in Racine, WI. The Principal is the instructional leader of their school site and must ensure that the primary focus of their time is spent on activities involved in leading and developing the...
-
K-8 School Principal
1 month ago
Racine, United States Siena Catholic Schools of Racine Full timeJob DescriptionJob DescriptionSiena Catholic Schools of Racine is seeking a Principal for John Paul II Academy. John Paul II Academy School is a 4K-8th Elementary/Middle School located in Racine, WI. The Principal is the instructional leader of their school site and must ensure that the primary focus of their time is spent on activities involved in leading...
-
Education Assistant
1 month ago
Racine, United States Siena Catholic Schools of Racine Full timeJob DescriptionJob DescriptionSt. Lucy School, a Siena Catholic School, is seeking an outstanding Education Assistant to join our school family full time. This position will primarily work with 3k-5k students. This is a full time, school year only position.Siena Catholic Schools of Racine comprises six elementary/middle schools and one high school that serve...