Compliance Specialist

The position of Compliance Specialist will be responsible for ensuring all import and export (ITAR) and FFL transactions within the company and are in accordance with applicable government ITAR, ATF export rules and regulations.This role requires the candidate to perform the duties and responsibilities, document and clearly communicate import and export rules and regulations, Federal Firearms Transfer, record keeping as well as internal company trade compliance policies.

Reporting to the Managing Director of the company, the Compliance Specialist should have strong analytical, technological, communication, and organizational skills. This person will be responsible for the integrity and accuracy of compliance export regulations and compliance business processes. The position requires at least three to five years of experience in the compliance field. Experience with working in a global trade environment is highly desirable.

KEY DUTIES & RESPONSIBILITIES:

DDTC/ITAR

• Provide export instructions to manufacturers and carriers as required for export shipments.
• Review and approve manual shipping forms for export shipments.
• Review and audit transactions for compliance with government regulations and internal procedures.
• Determine requirements for DDTC applications, End User Certificates, BIS-711 and other documents; and review to determine completeness and acceptance.
• Review visitor requests to determine any license requirements.
• Maintain an understanding of the Harmonized Tariff Schedule and how to assign product classifications.
• Review and update Harmonized Tariff Classifications as needed.
• Review and determine the eligibility of products for claims under Free Trade Agreements.
• Make determinations regarding applicability of license exceptions and exemptions.
• Maintain applicable trade compliance records in accordance with regulatory requirements and internal procedures.
• Interact with internal company personnel to provide guidance on import/export regulatory requirements and participate in training and audit assessment programs to ensure implementation and effectiveness of internal controls.
• Assist with the development and implementation of company export policies and procedures.
• Assist with the ongoing development and maintenance of the company trade compliance program.
• Assist Managing Director with any government investigations or audits.
• Stay current and informed of customs and export regulation updates and changes and assess how and if they affect the companys Trade Compliance requirements.

Records Management & Compliance Monitoring:

ATF

Maintain accurate and up-to-date records of all firearm transactions, including acquisitions and dispositions: 4473s, 3310s, and 5300s

• Ensure all documentation complies with ATF regulations and company policies and maintain Bound Book Records
• Conduct regular audits of records to identify and correct discrepancies.
• Monitor all firearm transactions and transfers to ensure compliance with federal, state, local laws and ITAR regulations.
• Verify the accuracy of background checks and ensure proper documentation is completed for each transaction.
• Prepare and submit the required ATF reports.
• Administer the requirements of licensing, technical assistance agreements, and other import/export control matters by communicating with appropriate individuals, performing research, and collecting data as required in accordance with US Government Regulations Policies and Procedures.
• Work directly with U.S. Government agencies (e.g., ATF, State, Commerce) around the world to resolve regulatory questions, red flags and other trade related issues.
• Work with members of the Management team and Empowered Officials to ensure compliance with Federal import and export regulations by following ITAR and EAR, and Treasury and Customs Regulations, relating to import/export of products, services, transfers of technical data, employment of foreign nationals, and all other import/export licensing and compliance matters.
• Act as point of contact for all of the company internal import/export related issues, interpreting and implementing import/export regulations while developing and maintaining all export related documentation by providing recommendations, options, or instructions to ensure compliance of all export laws.
• Assemble and maintain organized complete and coherent records of transactions that are under the jurisdiction of government regulations, in accordance with all regulatory requirements.
• Read and review customers purchase orders and agency licenses and amendments, and other related documentation, to accurately generate required export documentation for all international shipments moving under license or a license exemption or exception.
• Create, and provide guidance to others, in the creation of export documentation including preparing Shippers Letter of Instructions, Commercial Invoice, Packing List, Bill of lading, USMCA Free Trade Certificate, Certificate of Origin, AES Filing, and any other legalized documentation as required for export.
• Assemble and maintain organized complete and coherent records of transactions in accordance with Trade Regulations. Ensure export licenses and agreement files, logs and records are maintained by collecting and keeping records of all export transactions in accordance with US Government regulations.
• Propose and provide feedback on processes and procedures by keeping updated on all changes in the law, reviewing current procedures, and providing information to International Trade Manager for review and approval to guarantee export compliance.
• Attend regular annual import/export training seminars and conferences to keep up to date with all export laws by making appropriate travel arrangements and coverage to attend approved seminars and conferences.
• Maintain and continually expand expert level knowledge regarding International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), Federal Trade Regulations (FTR), regulations of the Office of Foreign Asset Control (OFAC), the regulations of Customs and Border Protection (CBP), and as required, pertinent requirements of partner agencies such the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) and Food and Drug Administration (FDA) that relate to our business.
• Other duties, as assigned by supervisor or management.

Position Requirements:

At least 3-5 Years working with International Import and Export Regulations, International Traffic in Arms Regulations (ITAR) Treasury and Customs law and regulations.

Familiarity with Export Administration Regulations (EAR) and processes.

Excellent interpersonal communication, and writing skills, including a strong ability to interact productively with all company levels.

Ability to learn quickly, work independently with minimal supervision, manage and prioritize multiple tasks, and lead intermediate projects and investigations in a fast-paced team environment.

• Ability to handle sensitive data and maintain confidentiality.

Sound judgment, meticulous attention to detail, and excellent leadership skills.

Experience working with international customers and export control laws highly preferred.

Highly responsive and efficient; able to prioritize issues and execute multiple tasks daily.

Self-motivated, proactive approach with strong analytical skills and sound judgment.

Excellent organizational, writing, and interpersonal skills.

Education

• Bachelors degree and/or at least 4 years of relevant work experience.

Computer Skills

• Must be proficient in MS Office (Excel, Word, PowerPoint, and Outlook).