Administrative Assistant II

2 weeks ago

Saint Paul, United States Three Point Solutions Full time
Job DescriptionJob Description

Job Title - Administrative Assistant II - Non-Exempt - 14090

Number of Positions 1
Job Location - Mounds View, Minnesota 55112
Job Start Date - 5/20/24
Job End Date - 5/19/26

Job Description -

We seek an outgoing, positive individual to fulfill the role of Administrative Assistant/Office Coordinator. This role will work as part of the Research and Development (R&D) Department in supporting day to day administrative duties in the department. This is a great opportunity for someone to help support life changing work and be part of the R&D team

The individual sought will be responsible for performing general duties in support of the department. Duties will vary overt time but will include some or all of the following:

  • Scheduling Meetings
  • Assisting in the booking of meeting rooms for management meetings or department events
  • Calendar management for VP - R&D
  • Placing purchase orders (POs) for R&D materials from vendors as directed by the engineering teams
  • Working with the engineering teams to resolve purchasing queries with suppliers as they may arise
  • Creating and maintaining minutes from R&D management meetings
  • Expense reports for the R&D management team
  • Agendas for internal/external visitors to the site
  • Arrange travel for the R&D management team
  • Support the compilation of management updates
  • Scheduling and development of content for group all-employee meetings
  • Coordinating with site facilities and IT departments to escalate and resolve issues affecting the R&D department as they arise

Qualifications and Skills Required:

  • 2-year degree or 2 years of Relevant Experience
  • Excellent communication skills required
  • Good interpersonal skills and the ability to work as part of a team
  • High level of professionalism and discretion is critical
  • Ideally a minimum of 6 months experience in a similar role
  • Knowledge of and experience with working with MS Word, MS Excel and MS Powerpoint
  1. Hiring & onboarding - Scheduling phone screens and interviews, preparing cubicles/spaces for new hires, logistically onboarding new hires (facility tours, Workday help, badge requests, ordering computer, monitor, keyboard, phone, etc. as well as collecting, distributing, and maintaining an onboarding checklist)
  2. Documentation systems - Documentation support for Agile, Approved Supplier List, Outreach planning WISE event and co-op recruiting require several outreach-type events. This is more of my time spent on logistics rather than content.
  3. Purchasing Support PO's. Ariba for ordering supplies/services and Readsoft for resolving invoices
  4. Outreach planning WISE event and co-op recruiting require several outreach-type events. This is more of my time spent on logistics rather than content.
  5. Travel arrangements
  6. Printers person to troubleshoot or report issues, order, change toner, recycle used etc.
  7. Shipping could handle basic u-ship stuff (I would probably continue doing these myself, but may be good to delegate low priority shipments); as well as shipping supplies between sites to support studies, cases, etc
  8. Cube space managing R&D space vs other requests, help with locating or relocating employees
  9. Food new hire welcomes, lunches for team events, etc.
  10. Scheduling large meetings like reviews or recurring meetings requiring video rooms at multiple sites
  11. Signage maintain end of row signs for who sits there, print cube nameplates for new employees
  12. Creating and maintaining email local distribution lists
  13. Managing logistics, slides etc. for R&D Updates and Employee Meetings
  14. Support logistics around training
  15. Other duties may be assigned
#ZR

  • Administrative Assistant

    2 weeks ago

    Saint Paul, United States Sail Full time

    Job DescriptionJob DescriptionDescription:About UsOur passion is operating multifamily assets at peak performance. We believe in an all-encompassing, top-tier, and concierge-focused property management approach where all aspects of marketing and operations are performed with precision and result in the best possible outcome. We consider positive resident...

  • Administrative Assistant

    2 weeks ago

    Saint Paul, United States Meridian Behavioral Health Full time

    Job DescriptionJob DescriptionJob purpose The role of the Administrative Assistant is to manage front desk responsibilities, support efficient and timely operations of the facility by providing a broad range of administrative and staff support services in order to support and enhance the work of the Meridian Behavioral Health organization.Duties and...

  • Administrative Assistant

    2 weeks ago

    Saint Paul, United States Meridian Behavioral Health Full time

    Job DescriptionJob DescriptionJob purpose The role of the Administrative Assistant is to manage front desk responsibilities, support efficient and timely operations of the facility by providing a broad range of administrative and staff support services in order to support and enhance the work of the Meridian Behavioral Health organization.Duties and...

  • Administrative Assistant

    3 weeks ago

    Saint Paul, United States North Star Health Alliance, LLC Full time

    Job DescriptionJob DescriptionFull-time position(s). M-F, 8:30AM-5:00PM We are in the home healthcare industry. We are seeking 1 FT staff members. Positions are at company HQ. Office duties only, no field visits. Responsibilities:· provide general administrative and clerical support including mailing, scanning, faxing and copying to management· maintain...

  • Property Administrative Assistant #810

    1 week ago

    Saint Paul, United States Cal-Am Properties Inc Full time

    Job DescriptionJob DescriptionFormed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today...

  • Systems Administrator

    2 days ago

    Saint Paul, Minnesota, United States SAIC Career Site Full time

    Description SAIC is seeking a Senior Systems Administrator in Saint Paul, MN to support the US Army Corps of Engineers on the Revolutionary IT Services (USACE RITS). Provides second-tier support to end-users for Active Directory accounts, Exchange mailboxes, security and distribution groups, Windows servers, and file/data permissions on networked storage....

  • Upper School Administrative Assistant

    4 weeks ago

    Saint Paul, Minnesota, United States St. Paul Academy and Summit School Full time

    St. Paul Academy and Summit School seeks candidates for the position of Upper School Administrative Assistant at our Randolph campus.About the Upper School: The is home to students in Grades 9-12 and is characterized by advanced inquiry, lively discussion, deep engagement with topics, a strong sense of community, and a commitment to . Students develop the...

  • Property Management Administrative Assistant

    1 week ago

    Saint Paul, United States Blackbridge Property Management Full time

    Job DescriptionJob DescriptionWe are seeking a Property Management Administrative Assistant to become a part of our team! You will help plan and facilitate all real estate activities and transactions. Responsibilities:Perform administrative assistant functions including but not limited to: answering phones, tenant relations, record keeping, filing, data...

  • Administrative Assistant III

    15 hours ago

    Saint Paul, United States US Tech Solutions, Inc. Full time

    Job Title: Administrative Assistant III Location: Arden Hills/St. Paul, MN, 55112 Duration: 05 months Description: Primary focus is providing complex administrative support for individuals and/or department. Works under limited supervision with general instructions given on new assignments. Responsibilities: · Performs general administrative...

  • Administrative Assistant

    3 weeks ago

    Saint Paul, Minnesota, United States North Star Health Alliance, LLC Full time

    Full-time position(s). M-F, 8:30AM-5:00PM We are in the home healthcare industry. We are seeking 1 FT staff members. Positions are at company HQ. Office duties only, no field visits. Responsibilities: · provide general administrative and clerical support including mailing, scanning, faxing and copying to management · maintain electronic and hard copy...

  • Administrative Project Assistant

    2 weeks ago

    Saint Paul, Minnesota, United States Department Of The Army Full time

    Summary About the Position: The office atmosphere is friendly, high functioning with staff from a variety of backgrounds. Incumbent performs a variety of administrative and technical support functions for the office. Must be competent in the use of Personal Computers (PCs) to maintain required databases, extract, and/or download data, and develop...

  • Client Advocate II

    1 month ago

    Saint Paul, United States Catholic Charities of the Archdiocese of St Paul and Minneapolis Full time

    Job DescriptionJob DescriptionAre you passionate about creating opportunities for people to thrive?Catholic Charities is the place for you!Client Advocate IIHigher Ground - St Paul (Shelter)The mission of Catholic Charities is to serve those most in need and to advocate for justice in the community.As the need for our services grows and becomes increasingly...

  • Assistant Professor of Business Administration

    4 weeks ago

    Saint Paul, Minnesota, United States St. Catherine University Full time

    Assistant Professor of Business AdministrationDivision: Academic AffairsDepartment/Office: Business AdministrationAdvertisement:The Department of Business and Administration (BADM) at St. Catherine University invites applications for a full-time Assistant or Associate Professor, nine month contract position.The undergraduate college at St. Catherine...

  • Assistant Professor of Business Administration

    4 weeks ago

    Saint Paul, Minnesota, United States St. Catherine University Full time

    Assistant Professor of Business AdministrationDivision: Academic AffairsDepartment/Office: Business AdministrationAdvertisement:The Department of Business and Administration (BADM) at St. Catherine University invites applications for a full-time Assistant or Associate Professor, nine month contract position.The undergraduate college at St. Catherine...

  • Admission and Financial Aid Administrative Assistant

    5 days ago

    Saint Paul, United States St. Paul Academy Full time

    St. Paul Academy and Summit School seeks candidates for the position of Admission and Financial Aid Administrative Assistant. About St. Paul Academy and Summit School: St. Paul Academy and Summit School (SPA) is a coeducational, non-sectarian, college preparatory day school serving approximately 900 students in Kindergarten through Grade 12. Our two...

  • Administrative and Executive Assistant

    3 weeks ago

    West Saint Paul, United States Hmong American Farmers Association Full time

    Job DescriptionJob DescriptionJob Description:The Administrative and Executive Assistant is a multi-role position that includes a variety of clerical and communications related tasks including: opening, closing, and managing the office; managing the front desk; ordering supplies and keeping inventory; answering phones; scheduling appointments, meetings,...

  • Database Administrator

    2 weeks ago

    Saint Paul, United States Augeo Affinity Marketing Full time

    Job DescriptionJob DescriptionDescription:Hello, we're Augeo--architects of enterprise engagement and loyalty platforms, delivering compelling experiences and fostering meaningful connections with employees, customers, members and channel partners across industries. We serve thousands of clients, including more than 70 of the top Fortune 500 companies,...

  • Administrative Project Assistant

    2 weeks ago

    Saint Paul, United States Department Of The Army Full time

    Summary About the Position: The office atmosphere is friendly, high functioning with staff from a variety of backgrounds. Incumbent performs a variety of administrative and technical support functions for the office. Must be competent in the use of Personal Computers (PCs) to maintain...

  • Administrative Assistant

    3 days ago

    Saint Petersburg, United States Catholic Charities Full time

    **SUMMARY**: HUD 202 Administrative Assistant I is responsible for providing Administaritve & Secretarial support to Casa Santa Cruz HUD 202 property. **ESSENTIAL DUTIES AND RESPONSIBILITIES**_**:_ - Responsible for filling to all vendor related filling. - Responsible for filling all documents related to payables. - Responsible for filling all work orders...

  • Graduate Engineer II

    1 week ago

    St Paul, United States MSA Professional Services, Inc. Full time

    Overview MSA has an opportunity for a Graduate Engineer II - Public Works at our St. Paul, MN office location. You will have the opportunity to see, and contribute in, projects from start to finish. The various projects you'll be working on make a significant and positive impact on the communities you serve. The Graduate Engineer II assists in completing...