Administrative Assistant

2 weeks ago

Saint Paul, United States Sail Full time
Job DescriptionJob DescriptionDescription:

About Us

Our passion is operating multifamily assets at peak performance. We believe in an all-encompassing, top-tier, and concierge-focused property management approach where all aspects of marketing and operations are performed with precision and result in the best possible outcome. We consider positive resident experiences, proactive problem-solving, and optimum operating results a baseline requirement of our organization. We build community with the residents who live in our properties and partnerships with our owners. Relationships are the heart of who we are and what we do.

Who we're looking for

Join our dynamic team at SAIL where we enthusiastically deliver high performance property management As we continue to grow, we are seeking a highly organized and versatile Administrative Assistant to support our operations and accounting departments.


As the Administrative Assistant, you will play a pivotal role in ensuring the smooth functioning of various departments within the company. Your responsibilities will encompass a wide range of tasks including administrative support, operations coordination, and basic accounting duties. This multifaceted role offers an exciting opportunity to contribute to diverse aspects of our business operations.


The ideal candidate will have experience in property management, a keen eye for detail, be extremely organized, able to execute with laser-focused precision, and a natural go-getter. The Administrative Assistant is deeply committed to completing tasks with a high degree of accuracy, utilizing their attention to detail to complete each responsibility with excellence.

Responsibilities

  • Provide administrative assistance to the operations and accounting departments.
  • Sustain a high level of operational efficiency, communication and team collaboration.
  • Monitor multiple email inboxes and complete communication tasks as requested.
  • Data entry including but not limited to financial spreadsheets, writing and editing emails, preparing communications, updating databases and other documents.
  • Assist with project coordination within various property management departments.
  • Assist with financial reporting.
  • Review, post, and pay invoices from P2P Yardi full service.
  • Assist property staff in keeping accurate tenant ledgers and charges.
  • Excellent rapport-building skills with a passion for providing superior customer service.
  • Provide assistance to properties, as needed.
  • A utility player who is able to multi-task and jump in where needed.
  • Complete and execute special projects as assigned.
Requirements:
  • High School Diploma or equivalent.
  • Bachelor’s degree is preferred.
  • Yardi experience preferred.
  • Excellent administrative, organizational, and process skills.
  • Financially astute with a strong attention to detail and the ability to analyze complex details in an efficient manner.
  • Highly resourceful problem solver and a quick learner.
  • Ability to consistently execute with precision with a strong attention to detail.
  • Excellent written and verbal communication.
  • Supportive team player.
  • Tech savvy.

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