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Business Manager

1 month ago

Mitchell, United States Catholic Diocese of Sioux Falls Full time
Job DescriptionJob Description

Mitchell Catholic Parishes in Mitchell, SD is seeking an individual to serve on the frontlines of sharing the Gospel and ministering to our parishes. Mitchell Catholic Parishes exist to celebrate the sacraments, form disciples, foster community, and serve those in need. This position would serve as Business Manager for the Mitchell Catholic Pastorate including Holy Family Catholic Church, Holy Spirit Catholic Church, and St. John Paul II School, within the Catholic Diocese of Sioux Falls.

The Business Manager, as a lifelong Catholic missionary disciple, will oversee all office and fiscal related matters to ensure the Pastorate is compliant with all Church, state and federal regulations by managing and maintaining accurate books, accounts payable and receivable, grant funding allocations, reconciliations and other various accounting tasks. Responsibilities will include incorporating your personal expression of the Bishop’s vision of being a lifelong Catholic missionary disciple through God’s love while advising the Pastor on investments and budgeting, working to be the best steward of the funds entrusted to the Pastorate. The Business Manager will be responsible for supervising staff and ensuring Diocesan policies are met for the whole Pastorate.

Interested candidates should submit a cover letter and resume to frcesarvalencia@sfcatholic.org or to Holy Family Catholic Church, ATTN: Fr. Cesar Valencia, 222 N Kimball Street, Mitchell, SD 57301.

Essential Duties and Responsibilities:

NOTE: Duties and responsibilities may evolve based on the candidate, staff structure, and pastorate needs. The duties and responsibilities listed include all foreseeable duties and responsibilities to our best knowledge.

Accounts Receivable and Accounts Payable:

  • Assist parish and school office staff with and oversee the following:
    • Enter and reconcile cash, check, and credit card deposits, along with managing all aspects of deposits, including recording donations.
    • Manage restricted donations and pass-through contributions.
    • Process, print and mail checks to recipients.
    • Ensure all payables have sufficient documentation and are properly taxed prior to payment.
    • Ensure all payables follow Diocesan guidelines and policies for financial accountability in parishes.
    • Record general ledger entries as necessary and close account periods within a reasonable amount of time (1-2 months).
    • Create and process Shared Expense Reports where applicable.
    • Maintain an accounting file according to the Diocesan Record Retention Policy.

Financial Reporting:

  • Assist parish and school office staff with and oversee the following:
    • Reconcile bank accounts monthly, reconcile investment and other cash accounts as frequently as possible.
    • Prepare monthly financial reports for the Pastor and attend Finance Council meetings as requested by the Pastor to answer any questions.
    • Create an annual budget for the Pastor and finance council to approve prior to the fiscal year end. Update and manage documentation to explain budget variations and activities throughout the year.
    • Prepare and submit Diocesan annual report information on a timely basis.
    • Prepare and file quarterly 941’s, Year-end W2’s and W3 in a timely fashion.
    • Issue 1099’s and 1096’s at year end according to tax requirements.

Personnel:

  • Assist the Pastor in hiring processes and decisions, using personal experience of the Bishop’s vision, through God’s love, to discern the needs of the Pastorate and the candidate’s gifts.
  • Assist in the onboarding process of all new employees.
  • Review and maintain the Employee Handbook and other HR policies as approved by the Pastor
  • Responsible for payroll functions, ensuring accurate data entry, processing and compliance with the employee handbook policies.
  • Support the Pastor to schedule timely employee evaluations.
  • Train new employees on operational details, while articulating the Vision of the Diocese and Pastorate.
  • Maintains personnel files according to the Diocesan Record Retention Policy

Administration:

  • Maintain an inventory of emails, domain logins, and other items that have controlled access.
  • Provide occasional program support for events as assigned.
  • Able to articulate the Vision of the Diocese and the Pastorate and describe education and evangelization programs to the public.
  • Work with Safe Environment coordinator to submit annual Safe Environment Audit, documenting staff and volunteer compliance with the Diocesan Safe Environment Policy.
  • Attend Board and Committee meetings as assigned, including Finance Councils, Calvary Cemetery board meetings, and Education Committee.
  • Prioritize and commit to ongoing participation in Diocesan and external training and continuing education opportunities.

Essential Qualifications:

Primary:

  • Willingness and ability to effectively make known the Catholic Church’s teachings and the Bishop’s Diocesan Vision through the varied ministry activities expected of this position.
  • Willingness and ability to act as a personal witness to the Catholic faith and religion by living both one’s professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church, as embodied in the various documents of the Roman Catholic Church, including, without limitation, the Catechism of the Roman Catholic Church.
  • Strong leadership skills.
  • Good interpersonal and problem-solving skills.
  • Strong computer skills.
  • Ability to analyze current procedures to identify strengths and weaknesses and make improvements as necessary.
  • Ability to create work schedules.
  • Ability to create budgets and project budget needs for 5 and 10 year plans.

Education:

  • Bachelor’s Degree in Accounting, Finance or Business Administration is required.

Experience:

  • At least 3 to 5 years of experience in business administration that includes accounting and financial aspects.
  • Work experience that demonstrates leadership and managerial skills.
  • Prior experience in staff management, goal setting and budget optimization.

Other Elements:

  • Personable nature that is approachable and encourages staff to ask questions and give suggestions on improving job duties.

Required Knowledge, Skills and Abilities:

  • Must be a Catholic leader who believes, practices, supports all teachings of the Catholic Church, and committed to individual growth in their own discipleship journey.
  • Must have advanced knowledge of budgeting principles and practices, accounting principles, investment and financial reporting methodologies.
  • High level of ability to work independently and in a team-oriented, collaborative environment to think strategically, multitask, and conform to shifting priorities, demands and timelines.
  • Excellent communication skills, and the ability to work effectively with a wide range of individuals while maintaining strict confidentiality.
  • Demonstrated leadership ability, team management and interpersonal skills.
  • Demonstrated ability to speak publicly in order to facilitate and participate in meetings representing the Pastorate on various committees.

Job Conditions/Physical Demands:

  • Ability to perform high stress multitasking functions to meet various deadlines.
  • Ability to push, pull, lift and carry items up to 30 pounds.
  • Ability to sit, stand, bend, stoop, climb stairs, talk, hear, grasp, reach and perform repetitive motions of the fingers, hands and wrists.
  • Ability to work in an office setting as well as various venues according to event or activity.
  • Vision abilities required include close vision, depth perception and the ability to adjust focus.
  • Available for periodic travel for Pastorate and Diocesan meetings.
  • Work schedule of 40 hours per week is the norm with occasional nights and weekends or high volume projects.

Work Environment:

The work location will be at Holy Family Catholic Church, 222 N. Kimball Street, Mitchell, SD 57301 with the ability to work remotely when necessary with supervisory permission.

The employee will work in a climate controlled office setting with a large number of individuals, often requiring multitasking and working with deadlines and details to ensure all of the essential functions are performed in a timely and courteous manner.



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