Medical Records Specialist

3 weeks ago


Fort Dodge, United States Community Health Center of Fort Dodge, Inc Full time $16 - $22
Job DescriptionJob Description

The Medical Records Specialist is responsible for managing and maintaining patient health records in compliance with federal, state, and organizational regulations. This position plays a critical role in ensuring that patient information is accurately documented, securely stored, and readily accessible to authorized personnel. The Specialist will work with Electronic Medical Records (EMR) OCHIN Epic to input, update, and retrieve patient data, ensuring the highest standards of confidentiality and data integrity.

Key Responsibilities:

  1. Record Management:

    • Maintain and manage patient medical records in the EMR system, ensuring all data is accurate, up-to-date, and complete.
    • Organize, scan, and index paper records into the EMR system as needed.
    • Process and handle medical records requests, including release of information (ROI) requests, in accordance with HIPAA regulations.
  2. Data Entry and Verification:

    • Verify the accuracy of data entries and ensure records are complete and consistent with medical documentation.
    • Assist healthcare providers in retrieving patient records and ensure timely availability of patient information.
  3. Compliance and Confidentiality:

    • Ensure all medical records practices comply with HIPAA, federal, and state regulations.
    • Maintain patient confidentiality and secure sensitive information, adhering to privacy policies and procedures.
  4. Support Clinical Operations:

    • Assist clinical staff in accessing patient records and provide support with EMR-related queries.
    • Coordinate with healthcare providers to ensure timely and accurate documentation of patient care.
    • Monitor and follow up on outstanding documentation and incomplete records.
  5. Training and Development:

    • Stay current with updates and changes to the EMR system and related healthcare regulations.
    • Participate in ongoing professional development and training opportunities.
  6. Communication and Coordination:

    • Liaise with various departments, including clinical, administrative, and IT, to facilitate smooth record management processes.
    • Communicate effectively with patients, providers, and external entities regarding medical records requests and information.
    • Assist in the development and implementation of policies and procedures related to medical records management.

Qualifications:

  • Education: High school diploma or equivalent required. Associate’s degree in Health Information Management or related field preferred.
  • Experience: Prior experience in medical records management, preferably in a Federally Qualified Health Center (FQHC) or similar healthcare setting. Experience with Electronic Medical Records (EMR) systems is required.
  • Knowledge: Strong understanding of HIPAA regulations and medical record-keeping standards. Familiarity with medical terminology and healthcare documentation practices.
  • Skills: Excellent organizational skills, attention to detail, and the ability to maintain confidentiality. Proficient in using EMR systems, Microsoft Office, and other relevant software. Strong communication and interpersonal skills.
  • Certifications: Certified Health Information Technician (RHIT) or similar certification is a plus but not required.


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