Administrative Assistant

3 weeks ago

Pleasanton, United States Covenant Testing Technologies Full time
Job DescriptionJob DescriptionSalary:
  • The position is responsible for assisting with clerical and administrative functions as needed in various departments.  
  • Hours: Typically 40 hours a week.  


Responsibilities


  • Manages traffic flow in the office, incoming calls, ensures a tidy office environment, setups-up meetings.
  • Assisting data entry of work orders and uploading into other software systems.
  • Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
  • Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
  • Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operations (i.e. paper, toner, etc.).
  • Filing, scheduling, and various special projects within.


Qualifications


  • Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills,  Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills.
  • Plan, organize and implement routine and special projects assigned by supervisor.
  • Be able to work and act in a professional manner and exercise independent judgment in the resolution of administrative problems.
  • Must be able to work independently in a fast-paced environment.
  • Attention to detail is a must.
  • The ability to communicate clearly and effectively is required.
  • Have an understanding of the operation of all office equipment such as a computer, printer,  and copier.
  • Must possess Intermediate to advanced computer skills.
  • The ability to use Microsoft Word, Excel, Outlook and other software programs to meet the needs of the position is essential.


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