National Assistant Purchasing Specialist

2 weeks ago

Pleasanton, United States Shea Homes Full time

**Description**:
The National Purchasing Assistant Specialist (NPAS) is responsible to perform purchasing / procurement of vertical and horizontal contracts for work constructed in the region. The NPAS is responsible for bidding, spreading, analyzing, negotiating, and preparing award recommendations for contracts to approved Trades and Suppliers. In addition to procurement duties, the NPAS is responsible for assembling and maintaining budgets, preparing documents for inclusion into trade contract agreements, and other duties related to the purchasing process. National Purchasing Hub Offices provide important services to the divisions; it is the NPAS’ responsibility to respond timely to division needs and perform in keeping with established service standards and metrics.

**Summary of Position Requirements**:
***

The NPAS will be responsible for bidding, analyzing and recommending designated contracts for a specific category of trades. The NPAS** **will work closely with the assigned supervising Purchasing Specialist and the National Purchasing Manager. Additionally, NPAS will work closely with other Purchasing Specialist(s) to increase their knowledge and understanding of building methods, material definitions and regional purchasing processes.

***

**Purchasing Strategy**
- 1. Maintain a bidding workload schedule for all communities. Determine a competitive bid schedule for new communities. Determine when it is appropriate to bid out or re-price contracts for in-progress communities.
- 2. Collaborate with Division OPS leaders to Identify those trades critical to achieving operational objectives and engage in discussions (when the market conditions warrant) to secure necessary trade capacity (Strategic Trade Relationships - STR) in order to achieve start and closing goals.

3. Inform Division Business Leaders of the prevailing purchasing strategy and gain their concurrence.

**Specifying**
- 1. For each new community, collaborate with Division associates on the development of feature specifications commensurate with the competitive market requirements.
- 2. Prepare and confirm with National Purchasing Manager all specifications, amenities and options for a community or series of homes.
- 3. Whenever possible, participate in value engineering, preliminary architectural reviews, feature & specification meetings, and model walks.
- 4. Develop Product Specifications and Features Summary for the project.

5. Always pursue the objective of simplicity (good = base house, better = option level #1, best = option level #2) when specifying features, materials, etc.
- 6. After the contract is awarded, assemble and distribute the Product Specifications and Features Summary to the Division.

**Budgeting**
- 1. Assist in the preparation of the proforma direct construction cost estimate.
- 2. Assemble information necessary to complete the indirect cost estimate.
- 3. Prepare the Pre-bid line item budget estimate at a cost code level.
- 4. Provide cost and trade information to Purchasing Administrator to maintain accurate budgets in E1 and report budget adjustments to the division or business unit.
- 5. Review budgets and maintain a Revised Budget estimate (based on actual costs to date) compared to the Original Budget (at time of contract award) with the National Purchasing Manager and Division Business Leaders.
- 6. Update monthly the Direct Construction Cost (DCC) report and provide a 30/60/90 cost outlook.

**Bidding**

1. Maintain bid list with multiple qualified bidders per trade. Review qualified vendor list with OPS Leaders served by purchasing. For a specific community or series of homes, using the qualified bidders list, assemble a bidders list. OPS Leader to approve community/series bid list.
- 2. Establish and hold trades accountable for meeting bid due dates.
- 3. Prepare and distribute all onsite bid sheets and packages, including latest architectural plans, consultant reports, cover letter with bid due date, standard trade requirements, list of options, specific trade requirements, material specifications and sequence sheet.
- 4. Obtain unitized pricing to include material quantities, SKU pricing, labor rates and standard labor hours to complete the scope of work.
- 5. Obtain written bids for all quotations including production, option and alternate pricing, bid concessions, model home discounts, and sales complex upgrades.
- 6. Obtain, analyze and negotiate option costs before awarding base house contracts.

**Analyze, Qualify, Negotiate**
- 1. Spread and compare bids for the cost of base house and optional offerings using historical or projected product mix and option frequencies to determine weighted average costs associated with each bid.

2. Identify and resolve bid discrepancies with each bidder.

3. Review and consider proposed substitutions.
- 4. Obtain Division approval for all substitutions, revise and update scopes and feature specifications to incorporate approved substitutions.
- 5. Review al

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